Jobs in Canada

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Added 1 min ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
Added 1 min ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Part-time
Added 1 min ago
PH
Anesthesia Assistant BCWH
Provincial Health Services Authority
Vancouver, BC
- Full-time
…Respiratory Therapy Professional Practice Leader; the Anesthesia Assistant performs clinical and technical duties related to anesthesia assistance such as testing, preparing and maintaining…
Added 1 min ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
Added 1 min ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
Added 1 min ago
N
1st Class Operating/Power Engineer (Assistant Chief)
NPAworldwide
Windsor, ON
- Full-time
Added 1 min ago
HE
Event Sales Assistant
Hype Events
Toronto, ON
- Full-time
Added 1 min ago
SE
Inside Sales Representative - Software
Schneider Electric
Milton, ON · Montreal, QC · Vancouver, BC
- Full-time
…program; paid family leaves; parental and care leave; employee assistant program with mental, family, and legal counselling and flexible work…
Added 1 min ago
SE
Site Service Automation Specialist
Schneider Electric
AB · Richmond, BC · Calgary, AB · Edmonton, Alberta
- Full-time
…(savings plan for a future paid leave of absence); employee assistant program with mental, family, and legal counselling and flexible work…
Added 1 min ago
FC
Business Analyst - Fidelity Wealth
Fidelity Canada
Toronto, ON
- Full-time
We use AI-enabled LinkedIn Hiring Assistant to support parts of our sourcing process. Every hiring decision is reviewed and finalized by our recruiters. If you choose to ask questions to…
Added 1 min ago
FH
Licensed Practical Nurse (Theatre Qualified) - Operating Room - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
As an assistant to and upon request of the RN coordinating care in the operating room, performs duties which assist the primary circulating RN in her role.
Added 1 min ago
FH
Business Support Assistant
Fraser Health
Surrey, BC
- Full-time
We are currently seeking a motivated and enthusiastic individual to join our Talent Acquisition & Onboarding (TAO) team as a Business Support Assistant.
Added 1 min ago
MB
Transportation Supervisor (Sunday-Wednesday or Wednesday-Saturday, 4am-2pm or 7am-5pm)
Martin Brower
Calgary, AB
- Full-time
Our recruitment process may utilize artificial intelligence (AI)-enabled tools, such as virtual assistant, to support candidates in exploring job opportunities, initiating applications, and…
Added 16 mins ago
OT
restaurant assistant manager
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Vancouver, BC
- Full-time
Added 16 mins ago
NF
assistant manager, restaurant
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North Vancouver, BC
- Full-time
Added 31 mins ago
S
Stage Experience Lead - Full Time
sephora.com
Richmond, BC
- $22.85 to $28.55 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 45 mins ago
RJ
Assistant Headteacher – Behaviour and Rewards
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Sudbury, ON
- Full-time
Assistant Headteacher - Behaviour and Rewards
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Program Assistant III - Mundare
Covenant Health Canada
Mundare, AB
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Added 45 mins ago
CH
Communications Administrative Officer
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Added 46 mins ago
UO
Assistant Supervisor
University of Waterloo
Waterloo, ON
- Full-time
Added 46 mins ago
UO
Administrative Assistant to the Chair
University of Waterloo
Waterloo, ON
- Full-time
The Administrative Assistant to the Chair provides executive level support to the Chair and is responsible for ensuring the smooth operation and confidentiality of the Chair’s office. In…
Added 46 mins ago
UO
Undergraduate Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Prepare reports from student data as requested by Associate/Assistant Deans or other members within the MUO or Faculty;
Added 46 mins ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Executive Assistant is responsible for maintaining the Dean’s schedule and must be fully aware of the priorities, including travel and speaking engagements, and alert the Dean to…
Added 46 mins ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON · Optometry
- Full-time
…support to the Director, Administrative Officer, Executive Assistant, and the School of Optometry and Vision Science. This role ensures the efficient coordination of the Director’s Office,…
Added 46 mins ago
UO
Events Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
…managing any necessary service recovery with support of the Assistant Service Manager when…

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

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Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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