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Added 10 mins ago
A
Senior Director, Global Sports & Partnership Marketing
ARC'TERYX
North Vancouver, BC
- Full-time
…brand equity growth, cultural relevance, community impact, and commercial…
Added 10 mins ago
PI
HSE Coordinator
Pagnotta Inc.
AB
- Full-time
Minimum 2 years of experience in a field safety role, ideally in commercial construction
Added 25 mins ago
SH
truck mechanic
Seven Horses Transport Ltd.
Surrey, BC
- Full-time
Adjust, repair or replace parts and components of commercial transport truck systems
Added 25 mins ago
S
Business Advisor - Nashwaaksis, Fredericton, NB
Scotiabank
Fredericton, NB
- Full-time
…range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital…
Added 25 mins ago
GO
Painter
Government of Manitoba
Winnipeg, MB
- Full-time
Professional experience in paint and coating application for various interior and exterior surfaces as it applies to residential and commercial buildings
Added 25 mins ago
LM
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LifeLabs Medical Laboratory Services
Thunder Bay, ON
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We are committed innovators, operating Canada's first commercial genetics lab, and the country's largest online patient portal, with more than 8 million Canadians receiving their results…
Added 25 mins ago
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THB - DockWorker Leadhand (Nights)
Gardewine
Thunder Bay, ON
- Full-time
Experience working in a large commercial/industrial facility leading a team. Ideally, you have a minimum of one year experience in general freight operations. Excellent organizational…
Added 25 mins ago
CC
Salt Truck Driver
Clintar Commercial Outdoor Services
Brampton, ON
- Part-time
…in Canada and ranked 27th overall in North America providing Commercial Outdoor Services. As a leader in the landscape management industry, Clintar rewards high-performing employees with…
Added 25 mins ago
C&
Research Analyst - Valuation & Advisory
Cushman & Wakefield
Toronto, ON
- Full-time
…industry leader in real estate services. As one of the largest commercial real estate services firms in the world, C&W has extensive market knowledge, resources and geographic coverage to…
Added 25 mins ago
SR
Commercial Real Estate Broker
Suissa Realty Group
Montreal, QC
- Full-time
We’re growing - and we’re looking for motivated commercial real estate brokers who want to take their business to the next level.
Added 25 mins ago
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Mechanical Technician – HVAC & Building Systems
BPA
Toronto, ON
- Full-time
You will contribute to a diverse range of projects, including institutional, commercial, office and cultural buildings. You will play an active role in moving projects forward to a…
Added 25 mins ago
S
Technician (Boucherville)
Servomax
Boucherville, QC
- Full-time
Our team of coffee experts is responsible for the installation and service of a variety of commercial coffee equipment. Our technicians ensure consistency and quality across our offerings,…
Added 25 mins ago
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Building Mechanical Engineer
BPA
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Design mechanical systems for commercial, institutional, healthcare, industrial, laboratory, and mixed-use building projects.
Added 25 mins ago
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Outside Sales - Territory Manager Quebec West
Fast Tire Co
Vaudreuil-Dorion, QC
- Full-time
Develop, in collaboration with the Director, commercial sales strategies for sales projects and positioning of the company.
Added 25 mins ago
CC
Service Writer
Crane Carrier (Canada) Limited
Ayr, ON
- Full-time
Industry Knowledge: Basic familiarity with commercial truck brands, air brake systems, diesel engine components, or hydraulic parts is a major asset.
Added 25 mins ago
KM
Litigation Assistant
Keyser Mason Ball, LLP
Mississauga, ON
- Full-time
…comprehensive range of legal services - spanning Corporate/Commercial Law, Mergers & Acquisitions, Real Estate & Land Development, Intellectual Property, Franchising, Banking & Financial…
Added 25 mins ago
B
Construction Administrator
BPA
Gatineau, QC
- Full-time
English is essential due to participation in commercial projects outside Quebec and in national projects where all meetings and documentation are exclusively in English.
Added 25 mins ago
CR
Housekeeping Aide - Full Time
COGIR Real Estate
Ottawa, ON · Kanata, ON
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Previous experience in commercial / residential/ Healthcare cleaning and laundry procedures is desirable
Added 25 mins ago
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Truck Vehicle Service Attendant - Burnaby
Enterprise
Burnaby, BC
- Full-time
Due to commercial vehicle Hours of Service requirements, this position is not compatible with outside employment. Successful candidates will not be permitted to maintain outside employment
Added 25 mins ago
RC
Warehouse Associate
Rexel Canada
Delta, BC
- $50,000 to $65,000 CAD / year
- Full-time
…solutions and equipment for the industrial, residential and commercial sectors. As energy evolves, our business is transforming alongside it. This change is driven by you - our fresh…
Added 25 mins ago
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Senior Project Manager - Professional Services
MongoDB
Vancouver, BC
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Balance customer outcomes with business objectives, using sound judgment to manage risk, commercial awareness, resource efficiency, and overall engagement health
Added 25 mins ago
CR
Housekeeping Aide (Casual)
COGIR Real Estate
AB · Edmonton, AB
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Previous experience in commercial / residential/ Healthcare cleaning and laundry procedures is desirable
Added 25 mins ago
B
Electrical Building Engineer
BPA
Montreal, QC
- Full-time
English is essential due to participation in commercial projects outside Quebec and in national projects where all meetings and documentation are exclusively in English.
Added 26 mins ago
Paralegal, Commercial Real Estate
Dentons
Vancouver, BC
We are seeking an experienced Commercial Real Estate Paralegal to join our real estate team. The successful candidate will have strong experience coordinating complex commercial real estate…
Added 26 mins ago
MC
Supply Chain Procurement Professional
Maven Consulting Limited
Remote, Canada
- Full-time
- Remote
This work requires collaboration with project leadership, commercial management team, and other multidisciplinary team members and reports to our Team Lead for Project Services &…

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

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Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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