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Added 32 mins ago
PH
Medical Laboratory Assistant
Provincial Health Services Authority
Sechelt, BC
- Part-time
Within the context of a client and family centered care model and in accordance with established vision and values of the organization, this position works under general supervision to…
Added 48 mins ago
FC
Business Analyst - Fidelity Wealth
Fidelity Canada
Toronto, ON
- Full-time
As a Business Analyst supporting Fidelity Canada’s new Wealth Management division within the Information Services (IS) department, you will play a key role in delivering technology and…
Added 48 mins ago
FH
Licensed Practical Nurse (Theatre Qualified) - Operating Room - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
The Licensed Practical Nurse (Theatre Qualified) provides practical nursing services in an operating room environment as a member of an integrated surgical team performing varied and…
Added 1 hour ago
CH
Communications Administrative Officer
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Are you brilliant at providing direct operational support and administrative services to leaders, team members, and clients? Are you skilled at supporting tactical communications planning…
Added 1 hour ago
UO
Undergraduate Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Accountable to the Student Services Manager for front line student support and triage, enrollment activities, and administrative support of the course teaching activities of the Faculty.…
Added 1 hour ago
UO
Executive Assistant to the Dean
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Executive Assistant is responsible for maintaining the Dean’s schedule and must be fully aware of the priorities, including travel and speaking engagements, and alert the Dean to…
Added 1 hour ago
UO
Residence Facility Coordinator
University of Waterloo
Waterloo, ON · University of Waterloo Place
- Full-time
Campus Housing - Maintenance and Security Services
Added 1 hour ago
UO
Research Graduate Programs Coordinator
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
…in-person, and in writing; sensitive to the needs of a wide client base including internal/external transfer students, international students, and students registered with…
Added 1 hour ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Pearl Sullivan Engineering Building
- Full-time
The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, calendar management, support for core…
Added 1 hour ago
T
Operations Manager
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
TP is a worldwide leader in client experience management and contact center business process outsourcing. With more than 500,000 employees, development of an efficient and responsible…
Added 1 hour ago
T
Operations Manager
Teleperformance
Toronto, ON · TPCA Toronto
- Full-time
TP is a worldwide leader in client experience management and contact center business process outsourcing. With more than 500,000 employees, development of an efficient and responsible…
Added 4 hours ago
TO
Coordinator 2, Employee Sched
The Ottawa Hospital
Ottawa, ON
- Full-time
…supports in providing daily direct direction to the Staffing Assistant(s) that support their specified portfolio, including assistance with more complex…
Added 4 hours ago
R
Assistant Branch Manager - Greater Toronto Region
RBC
Toronto, ON · Mississauga, ON · Brampton, ON · Markham, ON · Aurora, ON · Vaughan, ON · Richmond Hill, ON · Newmarket, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 4 hours ago
R
Assistant Branch Manager
RBC
Saanich, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 5 hours ago
AH
Therapy Assistant
Alberta Health Services
Westlock, AB
- Part-time
As a Therapy Assistant, you will work both individually and as part of an interprofessional team under the assignment, monitoring and evaluation of an audiologist, occupational therapist,…
Added 5 hours ago
AH
Therapy Assistant
Alberta Health Services
Blairmore, AB
- Part-time
We are seeking a motivated, compassionate, and adaptable Therapy Assistant to join our dynamic Occupational Therapy team in the beautiful Crowsnest Pass region. Working under the…
Added 5 hours ago
AH
Physiotherapist I
Alberta Health Services
Red Deer, AB
- Full-time
…well as to contribute to safe discharge planning for a diverse client population. You can expect to be well supported by the Allied Health Area Manager, Physiotherapy Clinical Lead and…
Added 5 hours ago
AH
Physiotherapist I
Alberta Health Services
Red Deer, AB
- Full-time
…well as to contribute to safe discharge planning for a diverse client population. You can expect to be well supported by the Allied Health Area Manager, Physiotherapy Clinical Lead and…
Added 5 hours ago
AH
Occupational Therapist I
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Part-time
As an Occupational Therapist (OT), you will provide evidence-informed services, with a focus on occupational performance, designed to meet the needs of individuals, groups, and communities.…
Added 5 hours ago
ST
Program Assistant
Strides Toronto
Toronto, ON
- $46,662 to $54,339 CAD / year
- Contract
Strides Toronto Support Services (“Strides Toronto”) Strides Toronto is a multi-service agency supporting infants, children, youth and young adults from birth to age 29, and their families,…
Added 5 hours ago
JH
Assistant Program Coordinator [Youth Housing] (Term, Full-Time) - #2026085
John Howard Society Of Saskatchewan
Regina, SK
- Full-time
The Assistant Program Coordinator (APC) will provide daily support for household operations and case management.
Added 5 hours ago
AA
Gestionnaire de Configuration, Service à la Clientèle / Configuration Manager, Customer Services
Airbus Aircraft
Montreal, QC
- Full-time
…correctement identifiées et documentées au niveau du programme (ex. en assistant aux réunions…
Added 5 hours ago
SN
Health Care Assistant
Squamish Nation
Squamish, BC
- $27.88 to $39.03 CAD / hour
- Part-time
Join the Yúustway Health and Wellness Department as a Health Care Assistant, providing compassionate, culturally safe, and relationship-centred care to Sḵwx̱wú7mesh community members in…
Added 5 hours ago
MA
Collections Administrative Assistant
MLT Aikins LLP
Bratt's Lake No. 129, SK
- Full-time
Job Title: Collections Administrative Assistant
Added 5 hours ago
PG
AVP Third Party Risk Management
Peoples Group
Toronto, ON
- Full-time
The Assistant Vice President, Third Party Risk Management (TPRM) is responsible for leading the implementation and ongoing execution of the Peoples Group TPRM framework, including ownership…

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

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Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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