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Added 12 mins ago
JH
Assistant Program Coordinator [Youth Housing] (Term, Full-Time) - #2026085
John Howard Society Of Saskatchewan
Regina, SK
- Full-time
The Assistant Program Coordinator (APC) will provide daily support for household operations and case management.
Added 12 mins ago
NC
Wellness Coordinator
Native Counselling Services of Alberta
Red Deer, AB
- $50,000 to $55,000 CAD / year
- Full-time
Good understanding of the operations of service systems such as addictions, mental health, income support, health and wellness and educational training.
Added 26 mins ago
SM
Registered Practical Nurse - Med/Surg
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Hours of Work: In order to provide the necessary patient care, our operations run 24/7. There is the expectation that you are available to work weekdays, weekends and all shifts (days,…
Added 26 mins ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 26 mins ago
D
Assistant Team Leader
Dollarama
Lac-Mégantic, QC
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 26 mins ago
PC
Front Desk Receptionist
Procrea Cliniques
Winnipeg, MB
- $19 to $22 CAD / hour
- Full-time
Reports to: Clinic Business Operations Manager
Added 26 mins ago
GW
Assistant General Manager - Longhorn, Whistler, BC
Gibbons Whistler
Whistler, BC
- $55,000 to $70,000 CAD / year
We’re hiring an Assistant General Manager to join our team at The Longhorn Saloon, one of Whistler’s most iconic destinations for après-ski energy, legendary patio parties, and unbeatable…
Added 26 mins ago
GW
Assistant General Manager - Black's Pub, Whistler, BC
Gibbons Whistler
Whistler, BC
- $55,000 to $70,000 CAD / year
We’re hiring an Assistant General Manager to join our team at Black’s Pub, one of Whistler’s most iconic destinations for lively après, fresh local flavours, and unbeatable views.
Added 41 mins ago
PG
AVP Third Party Risk Management
Peoples Group
Toronto, ON
- Full-time
The Assistant Vice President, Third Party Risk Management (TPRM) is responsible for leading the implementation and ongoing execution of the Peoples Group TPRM framework, including ownership…
Added 41 mins ago
J
Administrative Assistant
Jobright.ai
Canada
- Full-time
Jobright is an AI-powered job search agent that guides and simplifies the job search process. The Administrative Assistant provides organized support for team coordination, records and…
Added 41 mins ago
NC
Assistant Store Manager
NAPA Canada
AB · Edmonton, AB
- Full-time
Added 2 hours ago
Child Care Teacher's Assistant CAS Pool
CityofOttawa
Ottawa, ON
Directly Operated Child Care Services is responsible for planning and managing the delivery and operations of Child Care programs and services delivered to the community through the…
Added 2 hours ago
A
Assistant Store Manager - adidas Brand Center Robson (#2068) 1 1
adidas
Vancouver, BC
- Full-time
…achieving operational excellence. Flawlessly executing store operations when responsible for product flow to and from sales floor and/or cashierprocedures. Leading team members and coaching…
Added 2 hours ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health and IWK Health
Halifax, NS
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician participates in the provision of safe, competent, patient or family centered ethical care, ensuring…
Added 2 hours ago
TH
Diagnostic Imaging Assistant (Temporary Part-Time)
Trillium Health Partners
Mississauga, ON
- Part-time
Added 3 hours ago
W
Facility Assistant
Worley
Markham, ON
- Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 3 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
St. John's, NL · Greater St. John's Metropolitan Area
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 3 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Lethbridge, AB
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 3 hours ago
PO
Administrative Assistant (WSGV)
Peace Over Violence
MB · Back, MB
- Internship
…violence. The administrative assistance assists with the day to day operations of the Pasadena Office by doing task such answering phones, screening calls, filing, preparing documents,…
Added 3 hours ago
TC
Assistant Vice President (AML/CDD)
The Citco Group Limited
Toronto, ON
- Full-time
Minimum 2 years’ experience managing staff within an operations or compliance setting.
Added 3 hours ago
D
Team Leader
Dollarama
Mercier, QC
- Full-time
As part of the management team, the Team Leader provides support to the Store Manager and Assistant Store Manager in overseeing daily retail store operations.
Added 3 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Oakville, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 3 hours ago
LC
Pharmacy Assistant, Hourly Part Time Evening
Loblaw Companies Limited
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 3 hours ago
LC
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Lethbridge, AB
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 3 hours ago
S
FT Supervisor Produce - Belmont Market
Sobeys
Langford, BC
- Full-time
…the go to person in the absence of the Department Manager and Assistant. The Supervisor will foster customer loyalty, fulfill customer needs and actively contribute to an environment of…

Scotiabank

Executive Assistant

Toronto, ON, M5H 0B4, Canada

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Applications open in a new tab.

Job details

Apply by: Oct 21, 2026
Experience: 5+ years of related experience supporting a C-Level Executive
Posting language: English
Posted: Oct 6, 2026

Original job description

Requisition ID: 275030

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

As an Executive Assistant you will provide administrative support to three Vice Presidents in the Office of the Global Wealth Transformation & Growth Strategy team. You will be responsible for managing a wide range of administrative tasks, with a focus on efficiency, confidentiality, and professionalism. This role offers an opportunity to join a purpose-driven winning team, committed to results, in an inclusive and high performing culture. We welcome candidates who are enthusiastic, flexible, and eager to contribute with a strong knowledge of the organization, as well as strong administrative, time management, and organizational skills.

Is this role right for you? In this role you will:

Provide high-level administrative support to senior executives, requiring discretion, confidentiality, sound judgment, and a strong understanding of business operations, processes, and stakeholder relationships.
Act as a key liaison between senior leadership and internal and external stakeholders, ensuring timely communication and coordination across multiple business partners and functional teams.
Coordinate comprehensive travel arrangements, including flights, accommodations, ground transportation, and itineraries, with flexibility to provide occasional support outside regular business hours when unexpected travel disruptions or urgent changes arise.
Proactively manage complex executive calendars, balancing competing priorities while coordinating appointments, meetings, conferences, offsites, and leadership events
Assist in planning and organizing employee events and internal town halls, handling logistics, and ensuring smooth execution.
Process and track expense reports, ensuring timely reimbursement and compliance with company policies.
Maintain strict confidentiality of sensitive information, including client data, company records and information regarding confidential transactions and projects.
Work closely with other members of the support team to ensure the overall efficiency of the office.
Contribute to a collaborative team environment by participating in coverage plans and providing support across the team as needed to maintain continuity and responsiveness.
Coordinate the onboarding of new team members, ensuring a welcoming, organized, and seamless experience, including access, equipment, introductions, orientation activities, and other onboarding requirements, in partnership with relevant stakeholders.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Bachelor's degree or equivalent work experience required
5+ years of related experience supporting a C-Level Executive
Exceptional organizational and time management skills
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Strong attention to detail and ability to prioritize tasks effectively
A professional demeanor and the ability to represent the company to clients and partners
Discretion and the ability to handle sensitive information with integrity
Knowledge of financial terminology and concepts is a plus but not required

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to three Vice Presidents, including complex calendar management and travel coordination. Act as a key liaison between senior leadership and stakeholders while maintaining strict confidentiality and office efficiency.

Requirements

Requires a bachelor's degree or equivalent experience and at least 5 years of experience supporting C-level executives. Candidates must possess exceptional organizational skills and proficiency in the Microsoft Office Suite.

Skills

Administrative support
Calendar management
Travel coordination
Communication
Time management
Organizational skills
Microsoft Office Suite
Word
Excel
PowerPoint
Confidentiality
Stakeholder management
Expense reporting
Event planning
Attention to detail

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Wealth Transformation
Growth Strategy
Calendar Management
Travel Arrangements
Stakeholder Relations
Expense Reports
Confidentiality
Microsoft Office
Word
Excel
PowerPoint
Onboarding
Financial Terminology
Professionalism
Time Management
Organizational Skills
Communication
Leadership Support

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