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Added 3 days ago
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Full Time Pharmacy Assistant - Courtenay
Walmart
Courtenay, BC
- Full-time
The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity to provide patient…
Added 3 days ago
BV
ASSISTANT MANAGER
Bikini Village
Burlington, ON
- Full-time
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 3 days ago
BV
ASSISTANT MANAGER
Bikini Village
Saskatoon, SK · Greater Saskatoon Metropolitan Area
- Full-time
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 3 days ago
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Market Sales Coordinator
OPENLANE
Ayr, ON
- $40,000 to $45,000 CAD / year
- Full-time
…documentation, and automotive data entry. You will be part of an operations team responsible for delivering high-quality remarketing, inspection, and inventory validation services across…
Added 3 days ago
3S
Credit Coordinator / Administrative Assistant - 1 year contract
3 Step Recruitment Inc.
Dorval, QC
- Contract
…distribution, is seeking a coordinator to support credit and collection operations and provide administrative assistance to the Regional Manager and regional office. The ideal candidate is…
Added 3 days ago
EO
Scientist II
Evonik Oxeno
Burnaby, BC
- Full-time
…time off to support Community Volunteer activities; Financial assistant for fitness memberships. And there is more...access to a Comprehensive Health Promotion program and Regional and…
Added 3 days ago
Pharmacy Assistant II - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Sherwood Park, AB
Assist with other pharmacy operations as required
Added 3 days ago
INTERM ASSISTANT MANAGER
Boutique La Vie En Rose
Rouyn-Noranda, QC
Innovation program to encourage idea sharing;
Added 3 days ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Montreal, QC
Innovation program to encourage idea sharing;
Added 3 days ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Abbotsford, BC
Innovation program to encourage idea sharing;
Added 3 days ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Quebec, QC
Innovation program to encourage idea sharing;
Added 3 days ago
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services
Edmonton, AB
The Program Assistant provides administrative, operational, and program support to the RTS and RENU programs and plays a critical role in ensuring the smooth day-to-day operation of both…
Added 3 days ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Saskatoon, SK
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 3 days ago
DT
Assistant Manager I
Dollar Tree Stores
London, ON
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 3 days ago
Executive Assistant
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative support to the Senior Vice President and Chief Financial Officer, Global Wealth Management, the Vice President, FP&A and Asset…
Added 3 days ago
O
Assistant Interface Manager
ONxpress
Toronto, ON
- Full-time
…key sections of the rail network as part of the GO Expansion…
Added 3 days ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Rosemère, QC
Innovation program to encourage idea sharing;
Added 3 days ago
Pharmacy Assistant
Neighbourly Pharmacy
Surrey, BC
Completion of a pharmacy assistant program is preferred
Added 3 days ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Calgary, AB
Innovation program to encourage idea sharing;
Added 3 days ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Vaudreuil-Dorion, QC
Innovation program to encourage idea sharing;
Added 3 days ago
Compounding Pharmacy Assistant
Neighbourly Pharmacy
Burnaby, BC
Completion of a Pharmacy Assistant program is preferred.
Added 3 days ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Burlington, ON
Recognition program for years of service; Innovation program to encourage idea sharing;
Added 3 days ago
SD
Assistant Front Store Manager, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 3 days ago
SD
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Calgary, AB
- Full-time
…support of a national brand. Benefit from a purchase discount program, flexible and varied schedules, competitive pay and online learning through…
Added 3 days ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Guelph, ON
- Full-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…

Scotiabank

Executive Assistant

Toronto, ON, M5H 4A9, Canada

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Job details

Apply by: Nov 20, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Requisition ID: 278533

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative support to the Senior Vice President and Chief Financial Officer, Global Wealth Management, the Vice President, FP&A and Asset Management, and the Vice President, Business Line Support. The role enables smooth day-to-day operations by managing competing priorities, coordinating executive activities, and serving as a key liaison with internal teams and external stakeholders.

Is this role right for you? In this role you will:

Manage complex executive calendars, schedule appointments, anticipate conflicts, and recommend appropriate alternatives.
Prepare executives for meetings by coordinating pre-reading materials and other relevant documentation.
Organize meetings, conferences, and events, including venues, rooms, equipment, materials, catering, and attendee responses.
Coordinate travel arrangements and ensure executive requirements are addressed.
Serve as a key point of contact by screening and directing incoming calls, visitors, mail, and requests with discretion.
Draft, produce, proofread, organize, and distribute correspondence and materials on behalf of senior executives.
Develop and maintain effective filing, follow-up, records-management, and document-storage systems.
Prepare and submit expense reports, verify statements, and assemble supporting documentation for payments.
Exercise sound judgement and discretion when prioritizing work and making day-to-day decisions.
Provide backup administrative support to other team members and complete additional duties as assigned.
Support effective risk management by considering the Bank’s risk appetite and risk culture in daily activities and decisions.
Contribute to efficient operations, effective business controls, a high-performance culture, and an inclusive work environment.

Do you have the skills that will enable you to succeed in this role?

You have five or more years of experience supporting senior executives, preferably within Finance or another corporate function.
You have advanced proficiency in Microsoft Outlook, Excel, and PowerPoint.
You have sound knowledge of business or banking terminology and departmental procedures.
You have strong organizational skills and the ability to manage multiple priorities and demanding deadlines.
You have excellent written and verbal communication skills, including strong proofreading abilities.
You demonstrate sound judgement and effective problem-solving skills.
You can handle sensitive and confidential information with a high degree of discretion.
You are flexible and adaptable and can work effectively as priorities change in a fast-paced environment.
You demonstrate a high level of professionalism when engaging with senior leaders, internal teams, and external stakeholders.
You are comfortable working non-standard hours and occasional overtime when required.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements. They serve as a key liaison for internal and external stakeholders while maintaining effective records and documentation systems.

Requirements

Candidates must have five or more years of experience supporting senior executives, preferably within the finance sector. Proficiency in Microsoft Office suite and strong organizational, communication, and problem-solving skills are required.

Skills

Executive support
Calendar management
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Banking terminology
Organizational skills
Written communication
Verbal communication
Proofreading
Problem-solving
Discretion
Records management
Expense reporting
Time management

Benefits

Annual bonus
Flexible vacation
Personal days
Sick days
Comprehensive benefits

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Finance
Wealth Management
Asset Management
FP&A
Calendar Management
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Banking
Records Management
Expense Reports
Stakeholder Management
Risk Management
Corporate Function
Professionalism
Confidentiality
Communication Skills
Proofreading

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