Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,353
Employers: 2,037

Advertised starting pay

Average starting payCAD / year: $72,752Across 303 listings
Average starting payCAD / hour: $26.94Across 156 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 16%677 listings
On-site: 83%3,600 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (220), HealthCareersInSask.ca (50), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 16 days ago
EB
Corporate Secretary
EQ Bank
Toronto, ON
- Full-time
Added 16 days ago
BG
Technical Procurement Specialist, Steel
BEUMER Group
Calgary, AB
- Full-time
Added 16 days ago
ID
Medical administrative assistant
Iqaluit Dental Clinic
Iqaluit, NU
- Full-time
Determine and establish office procedures and routines
Added 16 days ago
J
Administrative assistant
JobsMedia.io
Gatineau, QC
- Full-time
Added 16 days ago
BG
Office Administrator_CA
Brandt Group of Companies
Watrous, SK
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Watrous Agriculture location.
Added 29 days ago
P
55-26 FTT Clinical Administrative Coordinator
Pathways
Belleville, ON
- Full-time
Added 16 days ago
EB
Corporate Secretary
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
Added 16 days ago
Key Supplier Contract Manager
Alstom
Montreal, QC
Added 16 days ago
Administrative Assistant
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON
Added 16 days ago
W
Project Administrative Assistant
WSP
Edmonton, AB
- Full-time
Added 16 days ago
TR
Procurement Manager – Systems Track
Trillium Rail Partners
Mississauga, ON
- Full-time
Added 4 months ago
CF
Medical Office Administrator
CHARM Fertility
Oakville, ON
- Full-time
Added 16 days ago
FR
Governance Specialist & Executive Assistant to the Executive Director
Facet Recruitment
Halifax, NS
- Full-time
Added 16 days ago
TF
Events & Office Assistant Internship (paid)
The Festival Company
Vancouver, BC
- Internship
Events & Entertainment Administration Assistant Intern
Added 16 days ago
S
Réceptionniste et coordonnateur(trice) de bureau / Receptionist & Office Coordinator
Smardt
Dorval, QC
- Full-time
Added 16 days ago
L
Senior Contracts Officer (EPCM)
Lycopodium
Mississauga, ON
- Full-time
Added 16 days ago
CL
Receptionist
Contrôles Laurentide / Laurentide Controls
Kirkland, QC
- Full-time
Added 16 days ago
IC
Information Management Analyst
ICES Central
Toronto, ON
- Full-time
- Temporary
Added 17 days ago
FS
Administrative Assistant
Family Services of Greater Vancouver
Vancouver, BC
- $25 CAD / hour
- Full-time
Added 16 days ago
NN
professional services manager - business services
Nurse Next Door
Toronto, ON
- Full-time
Added 16 days ago
PH
Administrative Assistant, Senior Leaders Std
Provincial Health Services Authority
Vancouver, BC
- Full-time
Added 16 days ago
PH
Health Unit Clerk, Various Programs
Provincial Health Services Authority
Abbotsford, BC
- Full-time
Added 16 days ago
WG
RECEPTIONIST
Woolley Grange
Front of Yonge, ON
- Full-time
Added 16 days ago
VS
Operations Supervisor-Halifax
Victoria’s Secret & Co.
Halifax, NS
- Full-time
Added 17 days ago
TC
Library Aide (Fed. & State Work-Study Eligible Students Only)
The College of St. Scholastica
Welland, ON · Niagara College, ON
- Internship

Scotiabank

Executive Assistant

Toronto, ON, M5H 1H1, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: Minimum of 2 years experience as an executive assistant.
Posting language: English
Posted: Sep 17, 2026

Original job description

Requisition ID: 274047

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Role:

The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth day-to-day operations of the EDO leadership team by managing complex schedules, coordinating enterprise-level initiatives, and facilitating communications across internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of operating with a high degree of discretion and professionalism in a high-paced, enterprise-level environment. individual applying for this role should bring a spirit of efficiency, proactivity and creativity in a problem-solving environment.

Is this role right for you?

Provides calendar and time management to the executives using good judgement, coordinating, and collaborating with others to balance priorities.

Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

Performs high level administrative support: drafting letters and official information releases, arranging, and attending meetings; and taking and distributing minutes.

Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets (expenses). Manages travel arrangements for the executives as required.

Acts as the primarily liaison and coordinator for department initiatives.

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Acts as the Planner for the Business Continuity Plan for the department.

Actively engages, attends and participates in Community events. Supports the leadership team in developing inclusive practices and working environment.

Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles.

Do you have the skills that will enable you to succeed in this role?

Minimum of 2 years experience as an executive assistant.

Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).

Experience working in large, complex organizations with extensive stakeholder management.

Impeccable organizational skills, autonomy, and solution-oriented attitude.

High level of discretion required when dealing with confidential matters.

Strong ability to effectively perform in a complex, high changing environment.

Solid time management, communication, and presentation skills.

What's in it for you?

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Upskilling through online courses, cross-functional development opportunities, and tuition assistance.

Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.

Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the Vice President, including managing complex schedules and coordinating enterprise-level initiatives. They also facilitate communications across stakeholders and ensure office operations remain within established budgets.

Requirements

Candidates must have a minimum of 2 years of experience as an executive assistant and advanced proficiency in the Microsoft Office Suite. The role requires experience working in large, complex organizations with a strong ability to manage stakeholders and maintain confidentiality.

Skills

Executive support
Calendar management
Time management
Stakeholder management
Microsoft Office Suite
Communication skills
Presentation skills
Problem-solving
Organizational skills
Budget monitoring
Business continuity planning
Strategic support
Discretion
Professionalism

Benefits

Bonus
Flexible vacation
Personal days
Sick days
Benefits
Tuition assistance
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategic Support
Scotiabank
Enterprise Delivery Office
Calendar Management
Stakeholder Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Continuity Plan
Budgeting
Corporate Environment
Professionalism
Communication
Presentation
Time Management
Diversity and Inclusion
Community Engagement

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