Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,707
Employers: 2,249

Advertised starting pay

Average starting payCAD / year: $73,418Across 347 listings
Average starting payCAD / hour: $28.35Across 277 listings
Average starting payUSD / year: $70,042Across 12 listings
Average starting payCAD / month: $5,022Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 15%684 listings
On-site: 84%3,937 listings

Not specified: 1% (35 listings)

Employers hiring include Canada Post - Postes Canada (253), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 15 days ago
CO
[$500 SIGN-ON BONUS] Certified Level II Dental Assistant/Records Technician - Stratford Orthodontics
Corus Orthodontists
Stratford, ON
- $25 to $30 CAD / hour
- Full-time
Added 15 days ago
Receptionist
Primacorp Ventures Inc
Winnipeg, MB
Added 15 days ago
TS
Kettle Office Assistant
The Salvation Army Canada and Bermuda Territory
Calgary, AB
- Full-time
Added 15 days ago
AI
Procurement specialist
Aversan Inc.
Montreal, QC
- $90,000 to $105,000 CAD / year
- Full-time
Added 15 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Elkhorn, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 15 days ago
GD
Sourcing Specialist
Groupe Dynamite, Inc Garage
Mont-Royal, QC · Ville Mont-Royal, Quebec
- Full-time
Added 15 days ago
GA
Receptionist (Go Dodge Surrey)
Go Auto
Surrey, BC
- Other
Added 15 days ago
K
Partner Administrative Assistant
KPMG
Vancouver, BC
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high qua
Added 15 days ago
Executive Assistant
Moment Energy
Surrey, BC
Added 15 days ago
CM
regulatory compliance specialist
Compliance Mentorz
Brampton, ON
- Full-time
Added 15 days ago
M
Administrative Assistant, Account Services
MNP
AB · Calgary, AB
- Full-time
Added 15 days ago
AW
Timesheet & Administrative Coordinator
Arrow Workforce Solutions
Vaughan, ON
- Full-time
Added 15 days ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/ English) - Toronto
Scotiabank
Toronto, ON
Added 15 days ago
HM
Technical Services Manager
Hemlo Mining Corp.
Marathon, ON
- Full-time
Added 15 days ago
SC
Media Buyer, Digital
Starcom Canada
Toronto, ON
- Full-time
Added 15 days ago
C
Contract Administrator-Infrastructure Field Services
CIMA+
Toronto, ON
- $97,360 to $133,870 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 15 days ago
BC
Director / Managing Director, Business Control Assurance
BMO Capital Markets
Toronto, ON
- Full-time
…part of Governance and Controls within the Capital Markets Office of the Chief Operating Officer (OCOO). Reporting…
Added 15 days ago
C
Contract Administrator-Infrastructure Field Services
CIMA+
Toronto, ON
- $97,360 to $133,870 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 15 days ago
DS
Operations Supervisor
DHL Supply Chain
Langley (District), BC · Langley, BC
- $62,000 to $75,000 CAD / year
- Full-time
Added 15 days ago
Procurement Specialist
Eddyfi
Quebec, QC
Added 15 days ago
TE
Executive Assistant
Talent Edge
Vancouver, BC
- $75,000 to $95,000 CAD / year
- Full-time
Added 15 days ago
BR
Senior Executive Assistant to CEO
BJRC Recruiting
Vaughan, ON
- $90,000 to $110,000 CAD / year
- Full-time
Added 15 days ago
MU
Liaison Officer
McGill University
Montreal, QC · Leacock Building
- Full-time
Added 15 days ago
NC
CASUAL SCHOOL SECRETARY
Northeastern Catholic District School Board
Iroquois Falls, ON
- Full-time
Added 15 days ago
NC
CASUAL SCHOOL SECRETARY
Northeastern Catholic District School Board
Moosonee, ON
- Full-time

Scotiabank

Executive Assistant

Toronto, ON, M5H 1H1, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: Minimum of 2 years experience as an executive assistant.
Posting language: English
Posted: Sep 17, 2026

Original job description

Requisition ID: 274047

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Role:

The Executive Assistant provides high-level administrative and strategic support to the Vice President, Enterprise Delivery Office, Scotiabank. This role is pivotal in ensuring smooth day-to-day operations of the EDO leadership team by managing complex schedules, coordinating enterprise-level initiatives, and facilitating communications across internal and external stakeholders. The ideal candidate is highly organized, proactive, and capable of operating with a high degree of discretion and professionalism in a high-paced, enterprise-level environment. individual applying for this role should bring a spirit of efficiency, proactivity and creativity in a problem-solving environment.

Is this role right for you?

Provides calendar and time management to the executives using good judgement, coordinating, and collaborating with others to balance priorities.

Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.

Performs high level administrative support: drafting letters and official information releases, arranging, and attending meetings; and taking and distributing minutes.

Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets (expenses). Manages travel arrangements for the executives as required.

Acts as the primarily liaison and coordinator for department initiatives.

Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

Acts as the Planner for the Business Continuity Plan for the department.

Actively engages, attends and participates in Community events. Supports the leadership team in developing inclusive practices and working environment.

Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles.

Do you have the skills that will enable you to succeed in this role?

Minimum of 2 years experience as an executive assistant.

Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).

Experience working in large, complex organizations with extensive stakeholder management.

Impeccable organizational skills, autonomy, and solution-oriented attitude.

High level of discretion required when dealing with confidential matters.

Strong ability to effectively perform in a complex, high changing environment.

Solid time management, communication, and presentation skills.

What's in it for you?

Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Upskilling through online courses, cross-functional development opportunities, and tuition assistance.

Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.

Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to the Vice President, including managing complex schedules and coordinating enterprise-level initiatives. They also facilitate communications across stakeholders and ensure office operations remain within established budgets.

Requirements

Candidates must have a minimum of 2 years of experience as an executive assistant and advanced proficiency in the Microsoft Office Suite. The role requires experience working in large, complex organizations with a strong ability to manage stakeholders and maintain confidentiality.

Skills

Executive support
Calendar management
Time management
Stakeholder management
Microsoft Office Suite
Communication skills
Presentation skills
Problem-solving
Organizational skills
Budget monitoring
Business continuity planning
Strategic support
Discretion
Professionalism

Benefits

Bonus
Flexible vacation
Personal days
Sick days
Benefits
Tuition assistance
Employee resource groups

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Strategic Support
Scotiabank
Enterprise Delivery Office
Calendar Management
Stakeholder Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Business Continuity Plan
Budgeting
Corporate Environment
Professionalism
Communication
Presentation
Time Management
Diversity and Inclusion
Community Engagement

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