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Added 5 mins ago
CLB - Communications & Development Assistant Manager (w)
Alma Mater Society of Queen's University Inc.
Kingston, ON
Clubs Communications and Development Assistant Manager
Added 1 hour ago
Field Marketing Specialist – North America
Feathery
Remote, Canada
Full-time · Remote
At the center of it all is Robin, our AI operations assistant. Robin scans client documents, configures and deploys workflows, assists users in their day-to-day work, takes notes during…
Added 2 hours ago
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…
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Site Assistant | Commercial Construction | KITCHENER
MARANT Construction Limited
Kitchener, ON
Full-time
The Site Assistant will be required to perform tasks involving physical labor at commercial construction projects and will be required to operate a variety of hand and power tools.…
Added 7 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
The position requires strong customer service skills and experience, excellent communications skills both verbal and written and proven ability to work in a fast paced and demanding public…
Added 11 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…
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Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 11 hours ago
Program Assistant
University of Victoria
Victoria, BC
Full-time
Experience composing various business communications such as emails, memos, and reports.
Added 11 hours ago
Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 16 hours ago
Assistant Director of Career Events & Marketing at Saint Joseph's University
UCI-OC Alliance
St. Joseph's, NL · St Josephs, NL
Full-time
Assistant Director of Career Events & Marketing
Added 21 hours ago
Executive Assistant
Bridgemans Services
Vancouver, BC
Full-time
The role requires exceptional judgment, discretion and organizational ability. The Executive Assistant manages complex schedules, communications, meetings, travel and competing priorities…
Added 21 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 22 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
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The position requires strong customer service skills and experience, excellent communications skills both verbal and written and proven ability to work in a fast paced and demanding public…
Added 22 hours ago
Assistant to the President
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
Full-time
Our client is seeking an Assistant to the President to provide high-level administrative and operational support to executive leadership. Acting as a central coordination point for the…
Added 22 hours ago
Administrative & Marketing Assistant
RBC
Courtenay, BC
Full-time
The RBC Dominion Securities branch located in Courtenay, BC is looking for an Administrative & Marketing Assistant to provide administrative and marketing support to a high performing…
Added 23 hours ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 23 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
…Personalized Transplant Care Research Program. The Research Assistant will report to the Principal Investigator and work closely with a multidisciplinary team of clinicians, data managers,…
Added 1 day ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
Manage and support internal communications, company announcements, employee engagement initiatives, and corporate reporting activities.
Added 1 day ago
TD Insurance, Legal Assistant III
Jobbe
Halifax, NS
Full-time
Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
Added 1 day ago
Claims Assistant I
Jobbe
NL · Newfoundland and Labrador, Canada
$40,300 to $49,300 CAD / year
Full-time
We’re looking for a Claims Assistant I to join our Claims Support team!
Added 1 day ago
EC&I Technician
Flogas Britain
Leamington, ON
Full-time
Experience of process communications including MODBUS, Profi-bus and Profi-net.
Added 1 day ago
Administrative Assistant Full-time
First Nations University of Canada
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of…
Added 1 day ago
Executive Assistant
Legislative Assembly of Alberta
AB · Edmonton, AB
Contract
The Office of Pete Guthrie, MLA, is seeking an experienced, highly organized and politically astute Executive Assistant to provide senior-level administrative, research, communications and…
Added 1 day ago
Graduate and Undergraduate Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Assistant to the Director and working closely with the Graduate Advisor and Undergraduate Advisor, the Program Assistant performs a wide variety of secretarial and…
Added 1 day ago
Cost Controller M/F
Eurovia France
Nisku, AB
Full-time
We are seeking a detail-oriented and energetic Assistant Controller to join our dynamic team. In this vital role, you will oversee and manage project costs, ensuring financial accuracy and…

Scotiabank

Executive Assistant, Enterprise Delivery Office

Toronto, ON, M5H 1H1, Canada

Apply by: Oct 8, 2026
Experience: Minimum of 2 years experience as an administrative assistant.
Posting language: English
Posted: Sep 23, 2026

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Applications open in a new tab.

Original job description

Requisition ID: 274545

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Senior Vice President, Enterprise Delivery Office.

Is this role right for you? In this role you will:

Provide senior-level administrative, calendar, and time management support to one or more senior executives.
Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.

Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.

Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.

Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Processing expense reports, keeping track of standard expenditures and billing records.

Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.

Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role?

Minimum of 2 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication, and presentation skills.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative and strategic support to the Senior Vice President and leadership teams, including calendar management, meeting and event coordination, communications, travel, and expense processing. Serve as a liaison to internal and external stakeholders while supporting process improvements, business controls, compliance, and business continuity requirements.

Requirements

Requires at least two years of administrative assistant experience, advanced knowledge of Microsoft Office, and experience managing stakeholders in large, complex organizations. Candidates should demonstrate strong organization, discretion, autonomy, time management, communication, and presentation skills, and be effective in a fast-changing environment.

Skills

Calendar Management
Time Management
Meeting And Event Coordination
Executive Communications
Travel Coordination
Expense Reporting
Stakeholder Management
Microsoft Office
Organizational Skills
Discretion And Confidentiality
Communication Skills
Presentation Skills
Process Improvement
Risk And Compliance Support
Business Continuity Planning
Administrative Support

Benefits

Annual Bonus
Flexible Vacation
Personal Days
Sick Days
Comprehensive Benefits
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Enterprise Delivery Office
Administrative Support
Senior Executive Support
Calendar Management
Time Management
Meeting Coordination
Event Logistics
Meeting Minutes
Executive Communications
Reports
Presentations
Speeches
Travel Arrangements
Expense Reports
Microsoft Office
Word
Excel
PowerPoint
Stakeholder Management
Confidentiality
Business Controls
Risk Management
Compliance
AML/ATF
Sanctions
Business Continuity Planning
Process Improvement
Code Of Conduct

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