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Added 35 mins ago
Field Service planner
Finning
Fort McMurray, AB
Full-time
At Finning, we don't just repair equipment, we help our customers maximize uptime and productivity. As a Field Service Planner, you'll be the central point of contact between customers,…
Added 39 mins ago
Sr. Logistics Planner
SmartSweets
Vancouver, BC
Full-time
Sr. Logistics Planner (20-Month Maternity Leave Contract)
Added 1 hour ago
Capacity Planner
RTX
Oakville, ON
Full-time
Collins aerospace is looking for a Capacity Planner to work at Oakville site - Oakville - Canada - ON.
Added 1 hour ago
Service Planner - Field
Finning
Fort McMurray, AB
Full-time
Finning, the world's largest Caterpillar dealer, is looking for a Service Planner to join our Fort McMurray team.
Added 2 hours ago
Associate Buyer
Holt Renfrew
Toronto, ON
Full-time
Develop financial plans in partnership with Buyer and planner
Added 3 hours ago
Associate Buyer
Holt Renfrew
Toronto, ON
Full-time
Develop financial plans in partnership with Buyer and planner
Added 4 hours ago
Junior Production Planner
MDA
Sainte-Anne-de-Bellevue, QC
Full-time
We’re on the hunt for a Junior Production Planner on our Satellite systems team at our Montreal office.
Added 12 hours ago
Merchandising Assistant Manager
Dollar Tree Stores
Kamloops, BC
Full-time
Added 17 hours ago
Maintenance Planner
Barminco
Dease Lake 9, BC
Full-time
The Opportunity: Barminco Mining Services Canada Ltd. has an exciting opportunity for a Maintenance Planner at the Red Chris Mine in northern British Columbia. Working a FIFO rotation of…
Added 18 hours ago
Auto Body Production Manager
Fix Auto Sherwood North
Sherwood Park, AB
Full-time
Act as support and backfill for all repair planner duties
Added 19 hours ago
Inside Product Support Specialist & Training Coordinator
Väderstad AB
Regina, SK · Langbank, SK
Full-time
Ability to be a long term strategic planner with regards to product development
Added 19 hours ago
Planificateur principal(e) de l’approvisionnement/ Senior Supply Planner, Rx
McKesson
Montreal, QC
Full-time
Added 20 hours ago
Demand Planner (12 - month contract)
Mother Parkers Tea & Coffee
Mississauga, ON
Full-time
Added 20 hours ago
Supply Chain Planner - FFS
Flanagan Foodservice Inc
Kitchener, ON
$60,000 to $65,000 CAD / year
Full-time
The Supply Chain Planner is responsible for the strategic and tactical forecasting, planning and replenishment of inventory for their respective portfolio of products; ensuring perpetual…
Added 21 hours ago
Staff Technical Program Manager (Merch Planning, Forecasting & Allocation)
Yochana
Vancouver, BC
Full-time
Added 21 hours ago
Supply Chain Planner - FFS
Flanagan Foodservice Inc.
Kitchener, ON
$60,000 to $65,000 CAD / year
Full-time
The Supply Chain Planner is responsible for the strategic and tactical forecasting, planning and replenishment of inventory for their respective portfolio of products; ensuring perpetual…
Added 21 hours ago
Demand Planner (12 - month contract)
Mother Parkers Tea & Coffee
Mississauga, ON
Full-time
Added 21 hours ago
Maintenance Scheduler
Canadian Tire Corporation
Bolton, ON
Full-time
…Maintenance Scheduler provides basic planning support during Planner absences, including work order creation, work order updates, and maintenance record administration to ensure continuity…
Added 22 hours ago
Logistics Coordinator
Pangeo Group
Vaughan, ON
$50,000 to $70,000 CAD / year
Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Planner, you turn customer demand, internal capacity, and inventory status into executable…
Added 22 hours ago
Maintenance Scheduler
Canadian Tire Corporation
Bolton, ON
Full-time
…Maintenance Scheduler provides basic planning support during Planner absences, including work order creation, work order updates, and maintenance record administration to ensure continuity…
Added 22 hours ago
Materials Planner - 12 Month Term
Motor Coach Industries
Winnipeg, MB
Temporary
…planning associated with the Materials department. The Materials Planner will improve the department and themselves through training and continuing…
Added 22 hours ago
Materials Planner - 12 Month Term
Motor Coach Industries
Winnipeg, MB
Temporary
…planning associated with the Materials department. The Materials Planner will improve the department and themselves through training and continuing…
Added 22 hours ago
Planificateur de programme opérationnel / Operations Program Planner
RTX
Longueuil, QC
Full-time
Added 23 hours ago
Demand Planner
ARC'TERYX
North Vancouver, BC
Full-time
As a Demand Planner at Arc’teryx, you will build and maintain the rolling demand forecast for your assigned category, building statistically driven baselines, translating assortment plans…
Added 23 hours ago
Demand Planner
Arc'teryx Equipment
North Vancouver, BC
Full-time
As a Demand Planner at Arc’teryx, you will build and maintain the rolling demand forecast for your assigned category, building statistically driven baselines, translating assortment plans…

Scotiabank

Executive Assistant, Enterprise Delivery Office

Toronto, ON, M5H 1H1, Canada

Apply by: Oct 8, 2026
Experience: Minimum of 2 years experience as an administrative assistant.
Posting language: English
Posted: Sep 23, 2026

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Applications open in a new tab.

Original job description

Requisition ID: 274545

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Senior Vice President, Enterprise Delivery Office.

Is this role right for you? In this role you will:

Provide senior-level administrative, calendar, and time management support to one or more senior executives.
Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.

Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.

Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.

Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Processing expense reports, keeping track of standard expenditures and billing records.

Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.

Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role?

Minimum of 2 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication, and presentation skills.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative and strategic support to the Senior Vice President and leadership teams, including calendar management, meeting and event coordination, communications, travel, and expense processing. Serve as a liaison to internal and external stakeholders while supporting process improvements, business controls, compliance, and business continuity requirements.

Requirements

Requires at least two years of administrative assistant experience, advanced knowledge of Microsoft Office, and experience managing stakeholders in large, complex organizations. Candidates should demonstrate strong organization, discretion, autonomy, time management, communication, and presentation skills, and be effective in a fast-changing environment.

Skills

Calendar Management
Time Management
Meeting And Event Coordination
Executive Communications
Travel Coordination
Expense Reporting
Stakeholder Management
Microsoft Office
Organizational Skills
Discretion And Confidentiality
Communication Skills
Presentation Skills
Process Improvement
Risk And Compliance Support
Business Continuity Planning
Administrative Support

Benefits

Annual Bonus
Flexible Vacation
Personal Days
Sick Days
Comprehensive Benefits
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Enterprise Delivery Office
Administrative Support
Senior Executive Support
Calendar Management
Time Management
Meeting Coordination
Event Logistics
Meeting Minutes
Executive Communications
Reports
Presentations
Speeches
Travel Arrangements
Expense Reports
Microsoft Office
Word
Excel
PowerPoint
Stakeholder Management
Confidentiality
Business Controls
Risk Management
Compliance
AML/ATF
Sanctions
Business Continuity Planning
Process Improvement
Code Of Conduct

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