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Added 10 mins ago
Executive Assistant
Moment Energy
Surrey, BC
The Executive Assistant will play a critical role in supporting Moment Energy’s Chief Product Officer (CPO), who leads our Sales, Business Development, and Marketing efforts. This role is…
Added 25 mins ago
Assistant Department Manager, Bakery
Save-On-Foods
Duncan, BC
Part-time
We are hiring for an Assistant Department Manager, Bakery at our Save-On-Foods location in Duncan, BC.
Added 25 mins ago
Assistant Department Manager, Grocery
Save-On-Foods
Warman, SK
Full-time
We are hiring for an Assistant Department Manager, Grocery at our location in Warman, SK.
Added 25 mins ago
Assistant Department Manager, Centre of Store
Save-On-Foods
Vancouver, BC · Kerrisdale - Vancouver BC
Part-time
We are hiring for an Assistant Department Manager, Centre of Store at our Kerrisdale Save-On-Foods location in North Vancouver, BC.
Added 25 mins ago
Assistant Department Manager, Meat
Save-On-Foods
Kamloops, BC · Sahali - Kamloops BC
Part-time
We are hiring for an Assistant Department Manager, Meat at our Sahali Save-On-Foods location in Kamloops, BC.
Added 25 mins ago
Assistant Department Manager, Produce
Save-On-Foods
Vancouver, BC · Kerrisdale - Vancouver BC
Part-time
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Added 25 mins ago
Assistant Department Manager, Restaurant
Save-On-Foods
Duncan, BC
Part-time
We are hiring for an Assistant Department Manager, Restaurant at our Save-On-Foods location in Duncan, BC.
Added 25 mins ago
Assistant Department Manager, Produce
Save-On-Foods
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We are hiring for an Assistant Department Manager, Produce at our Save-On-Foods location in Duncan, BC.
Added 39 mins ago
Certified Dental Assistant - Dental Health Group
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Full-time
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Added 40 mins ago
Key Holder - Le Labo - Full Time - Vancouver, BC
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Added 40 mins ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/ English) - Toronto
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Added 55 mins ago
Financial Service Representative - LendDirect Office 1635
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Full-time
…Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM position at a…
Added 55 mins ago
EWMA Assistant Program Coordinator
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Added 55 mins ago
Assistant Chef Manager
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Toronto, ON
From $21.5 CAD / hour
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Support daily department operations to ensure excellent customer service, effective merchandising and rotation, adequate staffing coverage, and consistently high cleanliness standards.
Added 55 mins ago
Produce Production Assistant
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Kitchener, ON
From $21 CAD / hour
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Support daily operations by ensuring proper product preparation, packaging, pricing, rotation, quality standards, cleanliness, and completion of opening and closing procedures.
Added 55 mins ago
Financial Service Representative - LendDirect Office 1635
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Pharmacy Assistant, Hourly Part Time Afternoon
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…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 1 hour ago
ASSISTANT MANAGER-EN
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Mont-Royal, QC
Full-time
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Added 1 hour ago
ASSISTANT MANAGER-EN
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Scotiabank

Executive Assistant, Enterprise Delivery Office

Toronto, ON, M5H 1H1, Canada

Apply by: Oct 8, 2026
Experience: Minimum of 2 years experience as an administrative assistant.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Requisition ID: 274545

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Senior Vice President, Enterprise Delivery Office.

Is this role right for you? In this role you will:

Provide senior-level administrative, calendar, and time management support to one or more senior executives.
Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.

Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.

Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.

Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Processing expense reports, keeping track of standard expenditures and billing records.

Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.

Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role?

Minimum of 2 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication, and presentation skills.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative and strategic support to the Senior Vice President and leadership teams, including calendar management, meeting and event coordination, communications, travel, and expense processing. Serve as a liaison to internal and external stakeholders while supporting process improvements, business controls, compliance, and business continuity requirements.

Requirements

Requires at least two years of administrative assistant experience, advanced knowledge of Microsoft Office, and experience managing stakeholders in large, complex organizations. Candidates should demonstrate strong organization, discretion, autonomy, time management, communication, and presentation skills, and be effective in a fast-changing environment.

Skills

Calendar Management
Time Management
Meeting And Event Coordination
Executive Communications
Travel Coordination
Expense Reporting
Stakeholder Management
Microsoft Office
Organizational Skills
Discretion And Confidentiality
Communication Skills
Presentation Skills
Process Improvement
Risk And Compliance Support
Business Continuity Planning
Administrative Support

Benefits

Annual Bonus
Flexible Vacation
Personal Days
Sick Days
Comprehensive Benefits
Professional Development Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Enterprise Delivery Office
Administrative Support
Senior Executive Support
Calendar Management
Time Management
Meeting Coordination
Event Logistics
Meeting Minutes
Executive Communications
Reports
Presentations
Speeches
Travel Arrangements
Expense Reports
Microsoft Office
Word
Excel
PowerPoint
Stakeholder Management
Confidentiality
Business Controls
Risk Management
Compliance
AML/ATF
Sanctions
Business Continuity Planning
Process Improvement
Code Of Conduct

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