Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 31, 2026

Hiring at a glance

View jobs

Open jobs: 8,548
Employers: 3,783

Advertised starting pay

Average starting payCAD / hour: $31.26Across 998 listings
Average starting payCAD / year: $71,216Across 626 listings
Average starting payUSD / year: $75,424Across 31 listings
Average starting payCAD / month: $4,853Across 27 listings
Average starting payUSD / hour: $26.46Across 16 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%69 listings
Hybrid: 13%1,122 listings
On-site: 85%7,305 listings

Not specified: 1% (52 listings)

Employers hiring include Canada Post - Postes Canada (405), HealthCareersInSask.ca (168), Alberta Health Services (72).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 4 days ago
SO
Receptionist & Admin Assistant (6 months, contract)
Source Office Furniture & Systems Ltd.
Regina, SK
- Contract
For the last 40 years, Source Office Furniture & Systems Ltd. has been offering the best value in high-quality office furniture throughout Canada. We pride ourselves in offering unsurpassed…
Added 4 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Department: Mental Health Community Clinics/Programs - Administration
Added 4 days ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Added 4 days ago
D
Accounting and Administration Officer
Deloitte
Toronto, ON
- Full-time
Added 4 days ago
TU
Executive Assistant
The University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Added 4 days ago
SJ
Medical Secretary, Medical Affairs
St. Joseph's Health Care London
London, ON
- Full-time
Added 4 days ago
H
Property Administrator
Hines
Toronto, ON
- Full-time
Added 4 days ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
Added 4 days ago
T5
office administrator
Take 5 Oil Change
Coquitlam, BC
- Full-time
Added 4 days ago
GO
Prosecution File Manager
Government of Manitoba
The Pas, MB
- Full-time
Added 4 days ago
G
Administrative Assistant, Maintenance (Temporary)
Glencore
Elkford, BC
- $56,000 CAD / year
- Temporary
Added 4 days ago
RD
Administrative Assistant
RBC Dominion Securities
Sudbury, ON · Greater Sudbury, ON
- Full-time
Added 4 days ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
Added 4 days ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
Added 4 days ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Added 4 days ago
JT
Receptionist - Part TIme
Jericho Tennis Club
Vancouver, BC
- Part-time
Added 4 days ago
FN
Receptionist
First Nations Health Consortium
Edmonton, AB
- Full-time
…a vital role in ensuring smooth communication and efficient office operations. The position would be best suited to individuals who have knowledge and experience providing support to…
Added 4 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Saint-Polycarpe, QC
Added 4 days ago
Executive Assistant
Government of Alberta
AB
Added 4 days ago
RB
Administrative Assistant
Royal Bank of Canada
Calgary, AB
- Full-time
Added 4 days ago
RB
Administrative Assistant
Royal Bank of Canada
Timmins, ON
- Full-time
Added 4 days ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
Added 4 days ago
R
Administrative Assistant
RBC
Sudbury, ON
- Full-time
Added 4 days ago
P
Administrative Assistant
PwC
Calgary, AB · Vancouver, BC · Ottawa, ON · Toronto, ON · Montreal, QC
- Full-time
Added 4 days ago
LE
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
- Full-time

Scotiabank

Executive Assistant, International Banking (Spanish)

Toronto, ON, M5H 1A1, Canada

Apply About employer

Applications open in a new tab.

Job details

Apply by: Nov 7, 2026
Experience: Minimum of 3 years experience as an administrative assistant.
Posting language: English
Posted: Oct 23, 2026

Original job description

Requisition ID: 277457

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Managing Directors within International Banking.

Is this role right for you? In this role you will:

Provide senior-level administrative, calendar, and time management support to one or more senior executives.
Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.
Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.
Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.
Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Processing expense reports, keeping track of standard expenditures and billing records.
Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.
Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

Minimum of 3 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication, and presentation skills.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to senior executives, including complex calendar management and meeting coordination. They also act as a key liaison for stakeholders and ensure operational alignment with global policies and compliance requirements.

Requirements

Candidates must have a minimum of 3 years of experience as an administrative assistant and advanced proficiency in Microsoft Office Suite. Strong organizational skills, discretion, and experience working within large, complex organizations are essential for this role.

Skills

Administrative support
Calendar management
Time management
Stakeholder management
Microsoft Office Suite
Communication
Presentation skills
Organizational skills
Confidentiality
Strategic support
Expense reporting
Risk management
Compliance
Business continuity planning
Customer-focused

Benefits

Annual bonus
Flexible vacation
Personal days
Sick days
Comprehensive benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
International Banking
Executive Support
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Stakeholder Management
Expense Reports
Risk Management
Compliance
AML
ATF
Business Continuity Plan
Corporate Banking
Strategic Support
Logistics
Communication
Presentation
Confidentiality

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