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Added 1 min ago
Executive Assistant -Toronto, ON
Scotiabank
Toronto, ON
Added 32 mins ago
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Administrative Assistant
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As our Administrative Assistant, you'll be the person who keeps things organized behind the scenes: calendars, inboxes, our CRM, the office itself and the logistics that keep a growing team…
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Department: Finance and Corporate Services Dept.
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Executive Assistant, International Banking (Spanish)
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 2 hours ago
CC
Executive Assistant
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- Contract
The Executive Assistant, provides confidential administrative and operational support to the Executive Director and leadership team. This position supports executive functions, HR…
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AB · Edmonton, Alberta
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PAYROLL PROGRAM ASSISTANT 1
City of Toronto
Toronto, ON
Job Category: Finance, Accounting & Purchasing

Scotiabank

Executive Assistant, International Banking (Spanish)

Toronto, ON, M5H 1A1, Canada

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Job details

Apply by: Nov 7, 2026
Experience: Minimum of 3 years experience as an administrative assistant.
Posting language: English
Posted: Oct 23, 2026

Original job description

Requisition ID: 277457

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Managing Directors within International Banking.

Is this role right for you? In this role you will:

Provide senior-level administrative, calendar, and time management support to one or more senior executives.
Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.
Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.
Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.
Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Processing expense reports, keeping track of standard expenditures and billing records.
Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.
Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

Minimum of 3 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication, and presentation skills.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to senior executives, including complex calendar management and meeting coordination. They also act as a key liaison for stakeholders and ensure operational alignment with global policies and compliance requirements.

Requirements

Candidates must have a minimum of 3 years of experience as an administrative assistant and advanced proficiency in Microsoft Office Suite. Strong organizational skills, discretion, and experience working within large, complex organizations are essential for this role.

Skills

Administrative support
Calendar management
Time management
Stakeholder management
Microsoft Office Suite
Communication
Presentation skills
Organizational skills
Confidentiality
Strategic support
Expense reporting
Risk management
Compliance
Business continuity planning
Customer-focused

Benefits

Annual bonus
Flexible vacation
Personal days
Sick days
Comprehensive benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
International Banking
Executive Support
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Stakeholder Management
Expense Reports
Risk Management
Compliance
AML
ATF
Business Continuity Plan
Corporate Banking
Strategic Support
Logistics
Communication
Presentation
Confidentiality

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