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Added 18 mins ago
Executive Assistant
Kraken Robotics Inc.
Dartmouth, NS
The Executive Assistant provides high level administrative support to a group of senior executives spread across several geographic locations primarily in North America. They act as a…
Added 9 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.
Added 10 hours ago
M
Technicien principal de l'environnement critique (CET)/Critical Environment Technician
Microsoft
Quebec, QC
- Full-time
As a Senior Critical Environment Technician (CET) - Québec City in Microsoft’s Cloud Operations & Innovation (CO+I) team, you will help to maintain the critical infrastructure that keeps…
Added 10 hours ago
OG
Executive & Personal Assistant
Onni Group of Companies
Vancouver, BC
- Full-time
ONNI Group is hiring an Executive & Personal Assistant to the Principal in Vancouver, BC
Added 11 hours ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 13 hours ago
TU
Executive Assistant
The University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Non Union Salaried - Administrative Assistant 3
Added 14 hours ago
A
Executive Operations Assistant
ARBI
Calgary, AB
- Part-time
Reporting to the Director of Operations, People & Culture, the Executive Operations Assistant provides administrative and coordination support to the Executive Director and Leadership Team…
Added 14 hours ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Our client, a growing financial services organization, is seeking a proactive and resourceful Executive Assistant to provide dedicated support to a senior leader. This is an exciting…
Added 14 hours ago
Executive Assistant
Government of Alberta
AB
preserving and developing the provincial highway network and water management infrastructure
Added 14 hours ago
LE
Senior Leadership - Executive Administrative Assistant
Laurentis Energy Partners
Oshawa, ON
- Full-time
…overall administrative operation of the President's office and senior leadership team. The Executive Assistant plays a key role in managing schedules, coordinating communications,…
Added 15 hours ago
TE
Paralegal
TC Energy
Calgary, AB
- Full-time
Work closely within the Counterparty Risk team, senior management, business partners, internal and external Legal, and counterparties to support the preparation, negotiation and execution…
Added 15 hours ago
CG
Executive Assistant to the Consul General
Consulate General of Israel in Toronto and Western Canada
Toronto, ON
- Full-time
Join Our Team! We Are Hiring an Executive Assistant to the Consul General.
Added 15 hours ago
A
Executive Assistant, CIO
AIMCo
Calgary, AB
- Full-time
We are looking for a highly capable Executive Assistant to provide trusted, high-level support to the Chief Investment Officer (CIO) in a fast-moving, complex environment. This role demands…
Added 16 hours ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
Provide executive-level administrative support and exercise confidentiality in the management and release of all information.
Added 16 hours ago
BS
Assistant Director, IT Services
Burnaby School District - SD41
Burnaby, BC
- Contract
Reporting to the Director, IT Services, the Assistant Director, IT Services provides leadership and operational oversight for the District's information technology services, infrastructure,…
Added 16 hours ago
EC
Full Time Temporary Educational Assistant
Evergreen Catholic Schools
Spruce Grove, AB
- Full-time
…group of students including full time and part time junior and senior high school students, upgraders and adult…
Added 16 hours ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized,…
Added 17 hours ago
Administrative Assistant
Manitoba Blue Cross
Winnipeg, MB
Under the direction of the Executive Assistant to the President and CEO, the Administrative Assistant carries out various administrative tasks for and on behalf of the Manitoba Blue Cross…
Added 17 hours ago
E
Executive Assistant
Enwave
Toronto, ON
- Full-time
Enwave is seeking an exceptionally organized Executive Assistant to support multiple executives in a fast-paced environment. You’ll manage complex calendars, balance competing priorities,…
Added 18 hours ago
UO
Executive Assistant
University of British Columbia
Kelowna, BC
- $4,756.11 to $5,802.73 CAD / month
- Full-time
Non Union Salaried - Administrative Assistant 3
Added 18 hours ago
BL
Legal Administrative Assistant (Corporate Commercial)
Boughton Law
Vancouver, BC
- Full-time
Boughton Law is currently seeking an Intermediate to Senior Legal Administrative Assistant to join our team and support two busy Corporate Commercial and Real Estate practices. This is an…
Added 18 hours ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
The Grid Operations & Transformation (GO&T) Administrative Assistant is a largely unsupervised position accountable for supporting S4 Director of Grid Operations & Transformation, the GO&T…
Added 19 hours ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong…
Added 19 hours ago
L
Design Assistant - Women's Run Apparel
lululemon
Vancouver, BC
- Full-time
Partner closely with Designers and Senior Designers, helping bring seasonal concepts to life from initial idea through to final product. Create and maintain colour deliverables to capture…
Added 19 hours ago
O
Executive Assistant
OMERS
Toronto, ON · Head Office Toronto
- Full-time
Creates clear, polished executive communications, presentations and business documents. Builds effective relationships with senior leaders and stakeholders while demonstrating…

Scotiabank

Executive Assistant, International Banking (Spanish)

Toronto, ON, M5H 1A1, Canada

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Applications open in a new tab.

Job details

Apply by: Nov 7, 2026
Experience: Minimum of 3 years experience as an administrative assistant.
Posting language: English
Posted: Oct 23, 2026

Original job description

Requisition ID: 277457

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to the Managing Directors within International Banking.

Is this role right for you? In this role you will:

Provide senior-level administrative, calendar, and time management support to one or more senior executives.
Use discretion, confidentiality, sound judgment, and organizational knowledge to support executive priorities.
Managing complex calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring executives stay on track with their daily, weekly, and strategic goals.
Coordinate meetings and events, including logistics, materials, minutes, offsites, community events, and external functions.
Oversee incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence.
Prepare, gather, and verify information for executive communications, reports, presentations, speeches, and meeting materials as needed.
Organize executive travel arrangements and logistics, including flights, hotels, transportation and building itineraries.
Processing expense reports, keeping track of standard expenditures and billing records.
Act as a key liaison and gatekeeper for internal and external stakeholders, including vendors, colleagues, clients, and customers.
Contribute to administrative process improvements and ensure alignment with global policies and business controls.
Support risk, compliance, operational, AML/ATF, sanctions, conduct, and business continuity requirements, including acting as the department Business Continuity Plan planner when required.
Promote a customer-focused, inclusive, and high-performance culture by building strong relationships and upholding Scotiabank’s values and Code of Conduct.

Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:

Minimum of 3 years experience as an administrative assistant.
Advanced knowledge of Microsoft Office Suite (Word, Excel and PowerPoint).
Experience working in large, complex organizations with extensive stakeholder management.
Impeccable organizational skills, autonomy, and solution-oriented attitude.
High level of discretion required when dealing with confidential matters.
Strong ability to effectively perform in a complex, high changing environment.
Solid time management, communication, and presentation skills.

What’s in it for you?

A rewarding career path with diverse opportunities for professional development
An organization committed to making a difference in our communities – for you and our customers.
A competitive rewards program includes annual bonus, flexible vacation, personal and sick days, and comprehensive benefits that start on your first day. 
Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employees to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
Accessibility and Workplace Accommodations - We value the unique skills and experiences every individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and strategic support to senior executives, including complex calendar management and meeting coordination. They also act as a key liaison for stakeholders and ensure operational alignment with global policies and compliance requirements.

Requirements

Candidates must have a minimum of 3 years of experience as an administrative assistant and advanced proficiency in Microsoft Office Suite. Strong organizational skills, discretion, and experience working within large, complex organizations are essential for this role.

Skills

Administrative support
Calendar management
Time management
Stakeholder management
Microsoft Office Suite
Communication
Presentation skills
Organizational skills
Confidentiality
Strategic support
Expense reporting
Risk management
Compliance
Business continuity planning
Customer-focused

Benefits

Annual bonus
Flexible vacation
Personal days
Sick days
Comprehensive benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
International Banking
Executive Support
Calendar Management
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Stakeholder Management
Expense Reports
Risk Management
Compliance
AML
ATF
Business Continuity Plan
Corporate Banking
Strategic Support
Logistics
Communication
Presentation
Confidentiality

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