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Added 24 mins ago
AS
People Operations Support Coordinator
Aker Solutions
St. John's, NL
- Full-time
Aker Solutions delivers integrated solutions, products and services to the global energy industry. We enable low-carbon oil and gas production and develop renewable solutions to meet future…
Added 24 mins ago
AG
Program Coordinator
Allegis Global Solutions
Mississauga, ON
- Full-time
The Program Coordinator will join a team of professionals working in a fast paced, team environment. The Program Coordinator facilitates and manages various processes (client specific)…
Added 24 mins ago
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Property Services Coordinator
BGIS
Vancouver, BC
- Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 24 mins ago
Payroll & Benefits Coordinator
Calgary Drop-In Centre (the DI)
Calgary, AB
Position Title: Payroll & Benefits Coordinator
Added 24 mins ago
CF
Program Coordinator, Client Services and Intake
Centre for Sexuality
Calgary, AB
- Full-time
The Client Services and Intake Coordinator is the first point of contact for clients, visitors, and community partners at Centre for Sexuality (C4S). This role helps create a welcoming,…
Added 54 mins ago
EC
Mental Health & Addiction Treatment Sup Workr
EHN Canada
Saskatoon, SK
- $21 to $23 CAD / hour
- Full-time
…clinical assessment, diagnosis, or other regulated health-care services. The MHASW provides practical and emotional support, encouragement, coaching, and facilitates approved…
Added 54 mins ago
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Coordinator, Leaves (Temporary)
Nutrien
Calgary, AB
- Temporary
Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each…
Added 54 mins ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
The Sales Coordinator is responsible for the administration and coordination of high performing accounts for selected regions.
Added 54 mins ago
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Coordinator, Leaves (Temporary)
Nutrien
Saskatoon, SK
- Temporary
Nutrien is a leading provider of crop inputs and services, and our business results make a positive impact on the world. Our purpose, Feeding the Future, is the reason we come to work each…
Added 54 mins ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
…seeking a reliable, organized, and client ‑ focused Client Services Coordinator / Administrative Assistant to join our team. This is a full time, in office role to ensure our office runs…
Added 54 mins ago
Client Service Coordinator
Bayshore
Halifax, NS
Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its…
Added 54 mins ago
FE
Temp to Perm Service Technician
Forum Energy Technologies
Edmonton, AB
- Full-time
…issues that arise to their Mentor, Lead Hand and/or Service Coordinator. Assisting with the operation of overhead crane and rigging may be required. The Service Technician also assists in…
Added 1 hour ago
NW
Intake Coordinator - Admin Support (OBTP)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
The Intake Coordinator is responsible for efficiently and accurately answering enquiries on the phone and in person to new and existing clients, as well as providing general information in…
Added 1 hour ago
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Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 1 hour ago
SG
Services Operations Coordinator
SKF Group
Sarnia, ON
- Full-time
…the United States. We are seeking an experienced Operations Coordinator to schedule field crews, arrange travel, track updates from customers in a fast paces…
Added 1 hour ago
MU
PC CONSULTANT III (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
…OCIO on the St. John’s campus, as well as the BScN Program Coordinator for the Faculty of Nursing’s satellite…
Added 1 hour ago
AO
Church Secretary
Archdiocese of Halifax-Yarmouth
Waterford
- Internship
Ensure responsible ministry protocol is followed for all staff and volunteers and report updated and changes to Parish Responsible Ministry Coordinator in the Kentville office.
Added 1 hour ago
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Service Coordinator
SE Health
London, ON
- Part-time
Investigate and follow up in errors/discrepancies in services ordered or provided.
Added 1 hour ago
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Client Care Coordinator - RN or RPN
C-Care Health Services
Toronto, ON
- $60,000 to $68,000 CAD / year
- Full-time
C-Care Health Services is a Toronto-based home healthcare agency providing professional and compassionate care services to clients and families across the Greater Toronto Area. We are…
Added 1 hour ago
CH
Coordonnateur/trice des transports
Cardinal Health Canada
Dorval, QC
- Full-time
Les compétences linguistiques en anglais sont essentielles pour communiquer, soutenir et fournir des services aux personnes, aux employés ou aux partenaires qui ne parlent pas français, en…
Added 1 hour ago
Human Resources Coordinator
Scandinave Spa
The Blue Mountains, ON
The HR Coordinator provides administrative and operational support across all areas of Human Resources, helping ensure the effective and consistent delivery of HR programs, policies, and…
Added 1 hour ago
Camp Administrative Coordinator
Kayla's Children Centre
Vaughan, ON
Kayla's Children Centre is looking for a highly organized Camp Administrative Coordinator to keep Camp18 and Camp Lionheart running smoothly all year. You’ll be the go-to administrative…
Added 1 hour ago
CO
Casual Personal Trainer - Program Representative - ᐱᓕᕆᐊᒧᑦ ᑭᒡᒐᖅᑐᐃᔨ – ᐃᒻᒥᒧᑦ ᐃᖃᐃᓕᓴᐃᑎᑦᑎᔨ
City of Iqaluit
Iqaluit, NU
- Part-time
Reporting to the Fitness Centre Coordinator, the Program Representative – Personal Trainer provides individualized one-on-one fitness training to clients with a wide range of ages,…
Added 1 hour ago
EC
Admissions Coordinator FT
EHN Canada
Saskatoon, SK
- $46,000 to $52,000 CAD / year
- Full-time
The Admissions Coordinator responds to inquiries from prospective clients, families, referral sources, and other stakeholders and conducts professional and compassionate consultations to…
Added 1 hour ago
Trades Client Services Assistant - ACTION Project
Okanagan College
Kelowna, BC
Under the general supervision of the Manager, Trades Programs, and in collaboration with the Trades Program Coordinator, Action Project (“Project Coordinator), the Trades Client Services…

Scotiabank

Executive Assistant -Toronto, ON

Toronto, ON, M5H 1H1, Canada

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Job details

Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Requisition ID: 277477

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What you will be doing:

Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Additional information:

Monitor, review and approve standard expenditures within established budgets.
Interactions with senior levels of management.
Deals with information that is of a sensitive and confidential nature

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

Sound knowledge of business/bank terminology and departmental procedures
High level of discretion required when dealing with confidential matters

Working Conditions

Work in a standard office-based environment.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to executives, including document preparation, meeting coordination, and managing correspondence. Oversee office expenditures, conduct variance analysis, and ensure all activities comply with internal policies and regulatory requirements.

Requirements

Requires sound knowledge of business and banking terminology along with departmental procedures. Candidates must demonstrate a high level of discretion and the ability to handle sensitive, confidential information effectively.

Skills

Administrative support
Executive support
Budget management
Variance analysis
Document preparation
Presentation materials
Confidentiality
Business vocabulary
Regulatory compliance
Operational risk management
Communication
Relationship management
Meeting coordination
Data analysis
Office management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Banking
Budgeting
Variance Analysis
Compliance
Operational Risk
AML
ATF
Regulatory Compliance
Confidentiality
Business Strategy
Stakeholder Management
Office Management
Financial Services
Reporting
Documentation
Risk Management Framework
Corporate Governance
Professionalism

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