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Added 6 mins ago
NS
Marketing Coordinator
Northern Strands Group of Companies
Saskatoon, SK
- Full-time
Northern Strands is growing, and we're on the lookout for a passionate, detail-driven Marketing Coordinator, whose primary responsibilities are creating marketing content, editing and…
Added 6 mins ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 6 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Assisting with participant recruitment, data collection, and storing of study documents according to the research protocol,
Added 7 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 7 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 7 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Ensures data integrity in collection, entry and cleaning for analysis/publication
Added 7 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 7 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 36 mins ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provides daily support and backup in developing and maintaining a Learning Management System that meets all regulatory compliance needs and ensure data accuracy and integrity.
Added 36 mins ago
I
Winter 2027: Event Marketing Coordinator Co-op (4 months)
Intuit
Toronto, ON
- Full-time
Track Invites & Event Data: Maintain sales-nominated invite lists against the team's eligibility criteria, keep the event tracker and rollup up to date, and flag registration or logistics…
Added 36 mins ago
PS
Marketing Manager/Coordinator
Public Sector Network
Toronto, ON
- Full-time
Successfully launch campaigns through Hubspot including creation and deployment of emails, build campaign lists using data segmentation, grow and publish content to social media channels,…
Added 36 mins ago
C
Project Coordinator, BORN Ontario Temporary Full-Time (1.0) (until November 2027)
CHEO
Ottawa, ON
- Full-time
The Project Coordinator contributes to the development, implementation, evaluation, and on-going coordination of activities related to BORN projects and initiatives. The incumbent will have…
Added 1 hour ago
CO
Sales Coordinator
Cha's Organics
Montreal, QC · Greater Montreal, QC
- Full-time
…team in Ville Saint-Laurent is seeking a self-motivated Sales Coordinator with strong organizational skills and a collaborative…
Added 1 hour ago
Hospital Community Outreach Counsellor, CYYA
Fraser Health
Abbotsford, BC
Maintains relevant data and statistics and provides input to Coordinator and Manager.
Added 2 hours ago
AI
Social Media Coordinator
All in One Marketing Pro
Abbotsford, BC
- Full-time
…that helps businesses grow through innovative, AI-powered, and data-driven marketing solutions. The team combines strategy, creativity, technology, and advanced analytics to deliver…
Added 2 hours ago
J
Project Operations Manager (Construction)
Jobgether
Canada
- $85,000 to $105,000 CAD / year
- Full-time
…throughout the project lifecycle. You will also lead a project coordinator and strengthen processes, systems, and workflows to improve efficiency and consistency. The ideal candidate…
Added 2 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 2 hours ago
MC
Head of Growth Marketing- Paid Acquisition & High-Ticket Funnels
MM Coaching Limited
Remote, Canada
- Remote
…function end to end. You inherit a proven funnel, years of data, and the current team. Find out what actually broke, fix it, raise the standard of everything we produce, and build the team…
Added 3 hours ago
TU
Research Coordinator
The University of British Columbia
Vancouver, BC
- $37.45 to $53.81 CAD / hour
- Full-time
We are seeking a part-time (hourly) Research Coordinator to join our research team and provide overall management for Dr. Allison Ezzat’s implementation science research program that…
Added 4 hours ago
SR
Systems Navigator - Community Action Program for Children (CAPC)
Social Research and Planning Council of Hamilton
Hamilton, ON
- Part-time
Work collaboratively with the CAPC Systems Coordinator to ensure coordination and consistency within the program.
Added 4 hours ago
Brampton- Maintenance Coordinator
Human Resources
Brampton, ON
The Maintenance Coordinator is responsible for coordinating and supporting maintenance operations across multiple locations within a district. This role schedules and tracks preventative…
Added 4 hours ago
FH
Emergency Psychiatric Liaison Nurse (EPLN)
Fraser Health
Abbotsford, BC
- Full-time
Receives referrals through the Patient Care Coordinator (PCC) and a variety of internal and external sources, including the general Emergency Department, Pediatric Emergency Department and…
Added 4 hours ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Burnaby, BC
- Part-time
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 4 hours ago
FH
Registered Nurse, Emergency - Specialty Qualified
Fraser Health
Chilliwack, BC
- Part-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 4 hours ago
FH
Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
Abbotsford, BC · Mission, BC
- Part-time
…when an issue or emergent situation requires escalation to the Coordinator or to other areas as…

Scotiabank

Executive Assistant -Toronto, ON

Toronto, ON, M5H 1H1, Canada

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Job details

Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Requisition ID: 277477

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What you will be doing:

Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Additional information:

Monitor, review and approve standard expenditures within established budgets.
Interactions with senior levels of management.
Deals with information that is of a sensitive and confidential nature

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

Sound knowledge of business/bank terminology and departmental procedures
High level of discretion required when dealing with confidential matters

Working Conditions

Work in a standard office-based environment.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to executives, including document preparation, meeting coordination, and managing correspondence. Oversee office expenditures, conduct variance analysis, and ensure all activities comply with internal policies and regulatory requirements.

Requirements

Requires sound knowledge of business and banking terminology along with departmental procedures. Candidates must demonstrate a high level of discretion and the ability to handle sensitive, confidential information effectively.

Skills

Administrative support
Executive support
Budget management
Variance analysis
Document preparation
Presentation materials
Confidentiality
Business vocabulary
Regulatory compliance
Operational risk management
Communication
Relationship management
Meeting coordination
Data analysis
Office management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Banking
Budgeting
Variance Analysis
Compliance
Operational Risk
AML
ATF
Regulatory Compliance
Confidentiality
Business Strategy
Stakeholder Management
Office Management
Financial Services
Reporting
Documentation
Risk Management Framework
Corporate Governance
Professionalism

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