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Scotiabank

Executive Assistant -Toronto, ON

Toronto, ON, M5H 1H1, Canada

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Job details

Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Requisition ID: 277477

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What you will be doing:

Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Additional information:

Monitor, review and approve standard expenditures within established budgets.
Interactions with senior levels of management.
Deals with information that is of a sensitive and confidential nature

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

Sound knowledge of business/bank terminology and departmental procedures
High level of discretion required when dealing with confidential matters

Working Conditions

Work in a standard office-based environment.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to executives, including document preparation, meeting coordination, and managing correspondence. Oversee office expenditures, conduct variance analysis, and ensure all activities comply with internal policies and regulatory requirements.

Requirements

Requires sound knowledge of business and banking terminology along with departmental procedures. Candidates must demonstrate a high level of discretion and the ability to handle sensitive, confidential information effectively.

Skills

Administrative support
Executive support
Budget management
Variance analysis
Document preparation
Presentation materials
Confidentiality
Business vocabulary
Regulatory compliance
Operational risk management
Communication
Relationship management
Meeting coordination
Data analysis
Office management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Banking
Budgeting
Variance Analysis
Compliance
Operational Risk
AML
ATF
Regulatory Compliance
Confidentiality
Business Strategy
Stakeholder Management
Office Management
Financial Services
Reporting
Documentation
Risk Management Framework
Corporate Governance
Professionalism

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