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Added 6 mins ago
BO
Program Coordinator - Penny Lane (Temporary)
BGC Okanagan
Kelowna, BC
- Full-time
BGC Okanagan is seeking a Program Coordinator to oversee and support the staff of Penny Lane, a short-term, low-barrier stabilization home serving youth facing significant challenges,…
Added 6 mins ago
SC
Furniture Install/Driver Help
Staples Canada
Winnipeg, MB
- Full-time
Assist delivery drivers or support warehouse operations as needed, based on workload and coverage requirements.
Added 6 mins ago
M
Maintenance Stores Coordinator- Mars Wrigley- Newmarket, ON
Mars
Newmarket, ON · NMK-Mars Chocolate
- Full-time
As a Maintenance Stores Coordinator at Mars, you will play a pivotal role in ensuring the efficient and effective management of spare parts and tools required for optimal factory…
Added 21 mins ago
EC
Mental Health & Addiction Treatment Sup Workr
EHN Canada
Saskatoon, SK
- $21 to $23 CAD / hour
- Full-time
As a vital member of our interdisciplinary team, the Mental Health and Addictions Support Worker (MHASW) provides day-to-day client support, reinforces treatment expectations and recovery…
Added 21 mins ago
BC
Recreation Facility Staff (January Start)
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
Perform pool operations tasks to AHS standards; water treatment, chemical balancing and related record keeping
Added 21 mins ago
N
Coordinator, Leaves (Temporary)
Nutrien
Calgary, AB
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 21 mins ago
GI
Sales Coordinator
GuestTek Interactive Entertainment Ltd.
Calgary, AB
- Full-time
The Sales Coordinator is responsible for the administration and coordination of high performing accounts for selected regions.
Added 21 mins ago
N
Coordinator, Leaves (Temporary)
Nutrien
Saskatoon, SK
- Temporary
This is a temporary position for a 12-month term. Reporting to the Benefits Administration Manager, the Coordinator, Leaves, is responsible for the full lifecycle of an employee's leave of…
Added 21 mins ago
RJ
Client Service Coordinator/Administrative Assistant
Raymond James Ltd.
Waterloo, ON
- Full-time
The Client Services Coordinator supports the advisory team by managing administrative operations, completing account-related tasks, and serving as the first point of contact for clients.…
Added 21 mins ago
FE
Temp to Perm Service Technician
Forum Energy Technologies
Edmonton, AB
- Full-time
…distribution, and service facilities conveniently located to support the major energy-producing regions of the world. Forum’s products and services range from the underwater reservoir to…
Added 36 mins ago
NW
Intake Coordinator - Admin Support (OBTP)
Newcomer Women's Services Toronto
Toronto, ON
- Full-time
As a member of the Bridging Training Program Team, you will be involved in providing support to all service users of Newcomer Women’s Services Toronto (NEW). The Coordinator is the first…
Added 51 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 51 mins ago
EC
Administrative Assistant
EHN Canada
Saskatoon, SK
- $22 to $25 CAD / hour
- Part-time
This position provides administrative support and manages, prepares, and tracks highly confidential documentation and information. The Assistant works closely with clinical, nursing,…
Added 51 mins ago
SG
Services Operations Coordinator
SKF Group
Sarnia, ON
- Full-time
…Canada and the United States. We are seeking an experienced Operations Coordinator to schedule field crews, arrange travel, track updates from customers in a fast paces…
Added 51 mins ago
AE
Communications Coordinator
Agnico Eagle Mines Limited
Timmins, ON
- Full-time
…gold producer in the world. It produces precious metals from operations in Canada, Australia, Finland and Mexico and has a pipeline of high-quality exploration and development projects.…
Added 51 mins ago
MU
PC CONSULTANT III (BAND LEVEL 7)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
The PC Consultant III will act as a member of the Client Services team within the OCIO to provide support for students, staff, and faculty both onsite and remotely, depending on work…
Added 51 mins ago
KC
Equipment Coordinator
Kenaidan Contracting Ltd.
Mississauga, ON
- Full-time
The Equipment Coordinator helps keep our projects running smoothly by ensuring the right equipment gets to the right place at the right time. From sourcing and rentals to dispatch,…
Added 51 mins ago
CH
Coordonnateur/trice des transports
Cardinal Health Canada
Dorval, QC
- Full-time
Cardinal Health Canada is currently seeking a positive and team-oriented Transportation Coordinator to join our Dorval location. The Transportation Coordinator is a part of the Dorval…
Added 1 hour ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 1 hour ago
UO
Associate Director, Facilities Planning
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
UBCO | Office of Infrastructure Development | VP Finance and Operations
Added 1 hour ago
L
Food Service Department Manager - Full Time
Longo's
Toronto, ON
- Full-time
…department to ensure that the department is prepared for daily…
Added 1 hour ago
VT
Sales Marketing Coordinator
VSI Technology
Mississauga, ON
- Full-time
…resellers, and SOC operators to expand service offerings, streamline operations, and build predictable recurring revenue under their own brand. The company supplies the core software,…
Added 1 hour ago
L
Customer Service Assistant Department Manager - Full Time
Longo's
Welland, ON
- Full-time
…Manager to ensure that the department is prepared for daily…
Added 1 hour ago
L
Bakery Assistant Department Manager - Full Time
Longo's
King City, ON
- Full-time
…Manager to ensure that the department is prepared for daily…
Added 1 hour ago
Journeyperson - Electrician
City of Regina
Regina, SK
In an environment that supports continuous improvement and under the general supervision of the Trades Coordinator – Mechanical/Electrical, this employee will apply Journeyperson…

Scotiabank

Executive Assistant -Toronto, ON

Toronto, ON, M5H 1H1, Canada

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Applications open in a new tab.

Job details

Apply by: Nov 3, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Requisition ID: 277477

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

Purpose

Contributes to the overall success of the department by ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What you will be doing:

Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
Provide high level administrative support for one or more executives, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people.
Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases. Perform tasks using independent judgment and discretion; e.g , preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets. Manage the variance analysis and ensure it aligns on a monthly basis. Act as the primarily liaison and coordinator for department initiatives.
Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
Champions a high performance environment and implements a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.

Additional information:

Monitor, review and approve standard expenditures within established budgets.
Interactions with senior levels of management.
Deals with information that is of a sensitive and confidential nature

Do you have the skills that will enable you to succeed in this role? - We'd love to work with you if you have:

Sound knowledge of business/bank terminology and departmental procedures
High level of discretion required when dealing with confidential matters

Working Conditions

Work in a standard office-based environment.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative support to executives, including document preparation, meeting coordination, and managing correspondence. Oversee office expenditures, conduct variance analysis, and ensure all activities comply with internal policies and regulatory requirements.

Requirements

Requires sound knowledge of business and banking terminology along with departmental procedures. Candidates must demonstrate a high level of discretion and the ability to handle sensitive, confidential information effectively.

Skills

Administrative support
Executive support
Budget management
Variance analysis
Document preparation
Presentation materials
Confidentiality
Business vocabulary
Regulatory compliance
Operational risk management
Communication
Relationship management
Meeting coordination
Data analysis
Office management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Banking
Budgeting
Variance Analysis
Compliance
Operational Risk
AML
ATF
Regulatory Compliance
Confidentiality
Business Strategy
Stakeholder Management
Office Management
Financial Services
Reporting
Documentation
Risk Management Framework
Corporate Governance
Professionalism

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