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Scotiabank

Portfolio Administrator

Toronto, ON, M5H 1H1, Canada

Apply by: Oct 7, 2026
Posting language: English
Posted: Oct 1, 2026

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Original job description

Requisition ID: 274550
Employee Referral Program – Potential Reward: $1,000.00

We are committed to investing in our employees and helping you continue your career at Scotiabank.

Purpose

To provide administrative and related support to the centralized portfolio management function of Scotia Private Investment Counsel. The position has an emphasis on trading support which includes, but not limited to, accurate and timely trade entry, trade notification and settlement coordination. The role facilitates the orderly flow of information between the custodian’s settlement teams, Compliance, Traders and Portfolio Managers.

The Portfolio Administrator may be designated as the point of contact for trade records, general inquiries pertaining to the portfolio accounting system, and managing cash requirements, while working with large amounts of data as a result of the large number of accounts under management (>65,000). This may include contact with internal clients and external departments to gather and relay information or resolve problems.

Key Accountabilities

Provide centralized portfolio management services by:

Provide timely support for the Traders, the Portfolio Manager or Associate Portfolio Manager, which may include the preparation and customization of various reports and maintenance.
Perform verification of trade entry, reconciliation of outstanding orders, process trade corrections, trade notification, preparation of reports, and investigating settlement problems.
Generate trading lists for cash requests and investments in order to maintain a positive cash balance in client portfolios in line with the asset mix target on a timely and accurate basis.
Compile trade information for foreign exchange trade processing.
Assist with the deployment of operational efficiencies that reduce costs and mitigate risks.

Contribute to the effective functioning of the Centralized Portfolio Management team by:

Maintain accurate client information on computer systems and in organized client files, to be carried out in compliance with defined policies and procedures.
Ensure accuracy of trading activities and compliance with all regulatory requirements and firm policies.
Serve as a center of investment operations expertise for Wealth Managers and their teams by:
Maintain good knowledge of the custodial and investment systems (currently ADP & MPower), the interfaces, and related processes.
Ensure a high level of client satisfaction, internally and externally by:
Maintain a variety of posted material for both internal and external clients using Microsoft Word, Excel and PowerPoint.
Clearly communicate information between team members and with the field, and demonstrate effective listening skills.
Promoting a positive attitude towards our team and advocating teamwork.

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

Good interpersonal, communication & listening skills.
Working knowledge of Private Investment Counsel business
Working knowledge of the products and services offered by the Scotiabank Group of Companies (external to PIC).
Some industry experience, notably in settlements area.
Experience and user-level proficiency with portfolio management and MS Office software. Experience with Python, Excel macros,coding and AI tools would be an asset.

Education Experience

A University Degree or College Diploma or equivalent.
CSC, or working towards the CSC.

Location(s): Canada : Ontario : Toronto

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.

Note: All postings in me@Scotiabank will remain live for a minimum of 5 days.

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More about this job

Responsibilities

The Portfolio Administrator provides administrative and trading support to the centralized portfolio management function, including trade entry, settlement coordination, and reporting. They facilitate communication between internal teams and external custodians while managing large volumes of account data.

Requirements

Candidates should possess a university degree or college diploma and have experience in investment settlements and portfolio management software. Proficiency in Microsoft Office is required, with additional skills in Python, coding, and AI tools considered an asset.

Skills

Trade entry
Settlement coordination
Portfolio management
Reconciliation
Data management
Microsoft Office
Python
Excel macros
Coding
AI tools
Communication skills
Interpersonal skills
Investment operations
Regulatory compliance
Reporting

Benefits

Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Portfolio Administrator
Trade entry
Settlement
Compliance
Portfolio management
Reconciliation
Cash management
ADP
MPower
Microsoft Word
Microsoft Excel
PowerPoint
Python
Excel macros
Coding
AI tools
CSC
Investment operations
Wealth management
Data analysis

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