Requisition ID: 275944
Employee Referral Program – Potential Reward: $1,000.00
We are committed to investing in our employees and helping you continue your career at Scotiabank.
Purpose
To work closely with the Relationship Managers in the management of the overall book of business by providing effective and efficient client service and in the execution of business development related activities. The role is a dedicated client servicing support role, designed to create capacity and support the Relationship Managers to focus on value-added client activities.
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes, practices and execution methods.
The Portfolio Administrator understands how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions, ensuring that all activities conducted are in compliance with governing regulations, internal policies and procedures.
IS THIS ROLE RIGHT FOR YOU?
Major Accountabilities
Client Service
Support Relationship Managers
- Preparing, creating and customizing of client reports
- Working with Trust Officers to ensure that all investment strategies and principals are applied appropriately
- Supporting Relationship Managers to execute upon business planning activities and events
- Providing Portfolio Administration support functions as required for Estate & Trust portfolios and/or direction to Portfolio Administrators.
- Ensuring a comprehensive understanding of each client’s financial needs, risk tolerance, and long-term objectives by maintaining ongoing dialogue staying abreast of any changes in client lifestyle / needs or capital
- market conditions that may affect clients’ financial objectives
- Accurate management of client information and data through use and knowledge of applicable systems
- Demonstrate strong organizational skills and attention to detail in order to successfully support the team and relationship managers
Business Development
- Coordinating prospecting and business development activities on behalf of the Relationship Managers
- Supporting the execution of marketing strategies to attract and retain valuable clients i.e. coordinating internal/external professional presentations and reports
- Coordinating interactions between clients / prospects and the Relationship Managers and Team of Experts or other Scotiabank Partners
- Liaising with internal referral sources to ensure timely communication, response and resolution to inquiries and relationship management needs
- Preparing materials for business development meetings
- Following up on action items from business development meetings
- Identifying referral opportunities to Scotia Wealth partners, ScotiaMcLeod, Commercial Banking, Retail and other key partners
Risk Management/Compliance
- Minimizing the Bank’s exposure to risk by maintaining awareness and ensuring compliance/adherence to all procedures, regulatory activities and guidelines including Privacy, Anti-Money Laundering, Anti-Terrorist
- Financing, FCAC, Know your Client, Occupational Health & Safety and Guidelines for Business Conduct
- Supporting the Relationship Managers in maintaining client portfolios in accordance with established firm strategy which includes, utilizing the Central Portfolio Models and pools, focusing on client segmentation and client’s risk appetite
- Participating in all aspects of compliance and the identification of actions or changes in policy and/or procedures in order to remediate non-compliance in the business.
Adhering to bank and firm standards, policies and business practices to ensure that Private Investment Counsel is meeting the appropriate regulatory and compliance requirements as they relate to both new and existing accounts
- Escalating, documenting and reporting any unusual occurrences, suspicious or fraudulent activities, as per established procedures
Team Membership
- Contributing to the effective functioning of the SJF team
- Fostering and developing a strong, positive team environment, driving employee empowerment, innovation and a high degree of engagement
- Building effective working relationships across the team and with various business line, internal and external stakeholders
- Maintaining a high level of client service
- Facilitating a culture of open and honest communication
- Actively participating and contributing to coaching sessions, touchbases and team meetings
- Encouraging the generation of new ideas and approaches
- Actively sharing knowledge and experience to enhance the development of all team members
- Developing and executing a meaningful employee development plan.
DO YOU HAVE THE SKILLS?
- University Degree (Business, Economics, Accounting, Finance), College Diploma or equivalent
CSC, industry experience and/or Investment management knowledge is an asset
- Two years industry experience
- Strong relationship management skills
- Proficient in providing support to sales and business development activities
- Strong interpersonal, communication & listening skills
- Results/Goal achievement oriented
- Self- motivated and disciplined
- Executes with Integrity
- Proficient in the completion of a Financial Plan
- Thorough knowledge of each Scotia Wealth & SJF Business Line’s value proposition and product and service offering in order to identify opportunities across the Scotia Wealth partners
- Working knowledge of the products and services offered by Scotiabank partners in order to identify and refer clients as appropriate.
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. Jarislowsky, Fraser Limited (“JFL”) is a wholly-owned subsidiary of The Bank of Nova Scotia (“Scotiabank”) and operates as a distinct business division. JFL manages the portfolios of pension funds, foundations and endowments, corporations and high-net-worth individuals in Canada and internationally.
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.
