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SECURE

Administrative Assistant

4120, 84th Ave NW, Edmonton, AB, T6B 3H3, Canada

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Job details

Apply by: Nov 6, 2026
Experience: 3 years of office administration experience in an industrial setting, or a recent graduate from a post-secondary office administration program
Posting language: English
Posted: Oct 6, 2026

Original job description

About Us

At SECURE, we lead the way in waste management and energy infrastructure, providing unmatched security and peace of mind to our clients. Our strength lies in our size, extensive network, solid reputation, industry expertise, and a relentless can-do attitude.

With an expansive infrastructure network spanning Western Canada and North Dakota, we deliver essential solutions where they are needed most. Our partnerships focus on safely recovering oil and metals, disposing of liquid and solid waste, recycling materials such as metals, water, and oil, and reclaiming contaminated land to reduce environmental footprints.

SECURE is committed to innovation, helping our customers lower costs, reduce greenhouse gas (GHG) emissions, and exceed their business, safety, and environmental goals. We go beyond expectations - mitigating risks, reducing financial obligations, and maximizing value for our clients.

Join SECURE, where we step up to make a meaningful difference in the industries we serve and the world we share.

Your Opportunity at SECURE

As our Administrative Assistant, you will ensure accuracy, compliance, and timely processing of accounts. It combines administrative support with client-facing responsibilities, requiring strong problem-solving skills, attention to detail, and a customer-focused approach.

The Team

You’ll be part of a collaborative and fast-paced team that supports field operations and directly engages with clients. The group values strong communication, accountability, and a solution-oriented mindset.

Work Environment

This role is based out of Edmonton, Alberta and will work a 7:30am to 4:30pm schedule Monday to Friday.

A Day in The Life

Process, route, and post invoices in accordance with vendor payment terms and contracts.
Process scale payments and ensure accurate documentation and reconciliation
Provide secondary support for dispatch / front counter by answering and directing incoming phone calls
Process customer payments, ensuring accuracy and adherence to company procedures
Ensure accurate coding and approval of all Accounts Payable invoices
Prepare and process AP journal entries
Ensure Vendor issues are investigated and resolved
Perform vendor account reconciliations and ensure statements are current
Maintain effective and timely communication with all internal/external stakeholders
Utilize Excel, Word, Outlook, and SharePoint for reporting and administrative tasks
Perform general administrative duties as required

Skills, Experience & Qualifications

3 years of office administration experience in an industrial setting, or a recent graduate from a post-secondary office administration program
Strong computer skills, with proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Excellent verbal and written communication skills
Proven ability to build and maintain strong working relationships across all levels of an organization
Strong time management skills with the ability to work under pressure, meet deadlines, and manage shifting priorities
Ability to work both independently and collaboratively within a team environment
Professional demeanor with a strong customer service mindset
Willingness to learn and take on new responsibilities

What's in it for you

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and we care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a competitive compensation package that recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer:

Competitive industry wages, and compensation programs which includes:
Employer paid benefits: health, dental & more Finish
Health care spending account
Employee wellness program
Employee savings plans
Career progression
A competitive employee referral program
Industry leading safety standards
Community investment initiatives Our Stories

We believe our team’s strength comes from our diversity.

Every SECURE employee has a right to feel safe and welcome. We pride ourselves on being respectful workplace where all employees have equal access to opportunity and support.

We are a trusted partner. We extend those same efforts outside of the organization through our respectful engagement with our diverse base of stakeholders in the communities in which we operate.

Applicants are not assessed on the grounds of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, or physical handicap. Our operations span across Canada and the United States and we actively seek out a wide range of applicants for both field operations and office roles.

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More about this job

Responsibilities

The Administrative Assistant will process and reconcile invoices, payments, and accounts payable while providing secondary support for dispatch and front counter operations. They are responsible for maintaining accurate documentation and ensuring effective communication with both internal and external stakeholders.

Requirements

Candidates must have at least 3 years of office administration experience in an industrial setting or a recent post-secondary office administration degree. Proficiency in Microsoft Office suite and strong verbal and written communication skills are required for this role.

Skills

Office administration
Accounts payable
Invoicing
Data entry
Reconciliation
Customer service
Microsoft Excel
Microsoft Word
Microsoft Outlook
SharePoint
Communication
Problem-solving
Time management
Attention to detail
Coding
Reporting

Benefits

Health insurance
Dental insurance
Health care spending account
Employee wellness program
Employee savings plans
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Waste management
Energy infrastructure
Accounts payable
Invoicing
Reconciliation
Dispatch
Administrative support
Microsoft Office
Excel
Word
Outlook
SharePoint
Data entry
Vendor management
Industrial setting
Customer service
Reporting
Compliance
Documentation
Communication

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