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Added 12 mins ago
Project Coordinator
Express Employment Professionals - Ottawa East
Ottawa, ON
$50,000 to $70,000 CAD / year
Full-time
Vet and qualify projects, assess scope and urgency, and assign appropriate resources before transferring files to Project Manager
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Senior Manager Global Internal Audit and Internal Controls
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The Manager will assess existing processes and ways of working, identify opportunities to simplify and standardize operations and lead the development and implementation of improved…
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Head of Legal & Compliance
Mecka
Richmond Hill, ON
$150,000 to $175,000 CAD / year
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Langley (District), BC · Langley, BC
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Securian Canada

Senior Executive Assistant to the CEO & CFO

Toronto, ON, Canada

Pay: $85,000 to $115,000 CAD / year
Job type: Full-time
Apply by: Oct 23, 2026
Experience: 10+ years of progressive experience providing high-level executive support, including experience partnering directly with C-suite executives.
Posting language: English
Posted: Sep 23, 2026

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Original job description

Application Deadline: 9 October 2026

Department: Executive/Strategy

Location: Toronto, ON

Compensation: CA$85,000 - CA$115,000 / year

Description

It feels good to do good

At Securian Canada, we believe insurance is for everyone. That belief shapes how we show up every day: curious about better ways forward, genuinely invested in each other, and proud of work that helps more people access coverage that fits their lives.

The expected base salary for this role is between $85,000 - $115,000 CAD per year, depending on experience. Please review our other benefits detailed below.

This posting is for an existing vacancy.

Who We Need

The Senior Executive Assistant is a trusted, senior partner who enables our leaders to show up at their best.

Providing dedicated support to the CEO and the CFO, you'll act as the air traffic controller for the executive office - anticipating needs, protecting their time and focus, deciding what gets priority clearance, and keeping critical work moving, all while handling highly sensitive information with discretion and sound judgment.

This is a fast-paced role with competing priorities, ideal for a seasoned professional who is proactive, highly organized, comfortable taking ownership, and able to operate with sound judgment and discretion. The role will be based in either Toronto OR Montreal and is a hybrid workstyle requiring approximately one day per week in the office, and occasional travel (approximately 1 day per month).

What You Will Do

Serve as a trusted first point of contact - triage and prioritize the CEO's and CFO's inboxes and calls, draft correspondence for review, and flag time-sensitive items from the Board, regulators, and key partners for their attention. Challenge or decline requests where appropriate to protect executive capacity.
Manage complex, dynamic calendars for the CEO and CFO, coordinating multi-party and cross-time-zone scheduling, protecting time for priorities, anticipating key business and Board cycles, and organizing daily itineraries.
Operate as a trusted partner to the CEO and CFO - develop a strong understanding of their priorities and the broader business and review the day and week ahead to surface conflicts, preparation gaps, and priorities before they arise.
Act as a liaison between the executives and internal teams, the Senior Leadership Team, and external stakeholders, ensuring clear, timely, and professional communication in both directions.
Prepare briefing materials, summaries, agendas, and presentations ahead of key meetings so leaders walk in fully prepared.
Track action items and follow-ups to completion on behalf of the executives, keeping priorities on track, providing timely status updates, and flagging issues early. Drive accountability with senior leaders to ensure commitments made in ELT and Board forums are executed.
Discretion and judgment: Hold sensitive financial, legal, and personal matters in confidence. Know what to quietly handle, what to elevate, and what to keep off their plate.
Coordinate Board and committee support - board pack collation, secure and timely distribution, minute-taking, and follow-up communications in partnership with the appropriate stakeholders
Coordinate Executive Leadership Team meetings - weekly/bi-weekly agendas and logistics, capturing outcomes, key decisions and follow-up actions.
Support the coordination of key regulatory and compliance dates relevant to the CEO and CFO, flagging matters that require executive attention.
Coordinate travel arrangements and accompanying materials, including itineraries and contingency planning.
Leverage modern digital and AI-enabled productivity tools (e.g., Microsoft 365 Copilot, Enterprise ChatGPT, collaboration and workflow platforms) to build efficient systems and streamline scheduling, reporting, and communications.

What You Will Bring

10+ years of progressive experience providing high-level executive support, including experience partnering directly with C-suite executives.
Bachelor's degree or other post-secondary education preferred, or equivalent experience demonstrating strong professional maturity and sound judgment.
Excellent written and verbal communication, sound judgment, and confident decision-making.
Ability to operate with a high degree of autonomy, anticipating needs, taking initiative, and exercising sound judgement about when to act and when to escalate.
A high regard for confidentiality, with professional maturity, tact, diplomacy, and discretion.
Strong interpersonal skills and emotional intelligence, with the ability to build trusted relationships across senior and Board levels.
Strong organizational and follow-through skills - able to track deliverables and manage competing priorities in a fast-paced, deadline-driven environment.
Strong business acumen and curiosity, with the ability to understand organizational priorities and stakeholder dynamics.
Proficiency with modern digital and AI productivity tools, including advanced Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams) and Copilot or comparable collaboration platforms.

Nice to Haves

Bilingualism (English/French) strongly preferred for communication with clients, partners and employees.
Experience in insurance, financial services, or another regulated environment, with awareness of governance and confidentiality obligations preferred.
Experience supporting a Board of Directors and committee governance processes.

The full job description is available for download on our careers site.

How You’ll Bring Our Values To Life

Start with wonder - you’re proactive, growth-minded, and open to new and better ways of working.

Lead from the heart - you’re relationship-driven and human-centric, building trust with everyone you support.

Make smart moves - you’re purposeful and accountable, comfortable navigating ambiguity, and act with confidence and care

Why join?

We're Securian Canada. And we're changing what insurance should feel like.

When you’re a part of Securian Canada, you’re part of a team that values curiosity, care and the confidence to move things forward. In return, you'll find a workplace designed for your life, colleagues who've got your back, and the support to grow a career that's genuinely yours.

At our company, we see your potential on day one and challenge you to grow your unique strengths as you create a career filled with opportunity, collaboration, and purpose.

It's meaningful work, and it's why we say it feels good to do good.

We're a Great Place to Work-Certified™ company and Gold certified for Gender Parity by Women in Governance, recognition of our work to support career advancement and leadership development, and to keep moving toward equity, diversity and inclusion in the workplace. We believe diverse perspectives make our work better, and we want you to feel like yourself here - in and outside of work.

Securian Canada offers a competitive total rewards program with a variety of perks and benefits, including:

Flexible work arrangements with monthly financial allocations to support your work-life balance;
Generous starting paid vacation time, plus additional vacation days for every year of service;
Paid volunteer day so you can dedicate time to a cause you are passionate about;
Paid personal and wellness days to support your total wellbeing;
Educational assistance of up to $3,500 a year (with approval from your manager);
Flexible health and wellness account (in addition to comprehensive drug and dental coverage) to help pay for a wide range of wellbeing services that are meaningful to you;
Up to 14% of combined contributions to the RRSP matching program;
Family-friendly maternity/parental leave and,
Many more benefits, perks and programs.

If you meet at least 70% of the qualifications we're looking for, want to help build secure tomorrows for Canadians and their families, and are excited by work that makes a real difference we'd love to hear from you.

Take the first step in building your future with Securian Canada. Apply now.

Securian Canada is committed to providing a barrier-free work environment and equal access to employment for all qualified applicants. As such, upon request, Securian Canada will work with applicants that require reasonable accommodations during the recruitment process. Please contact careers@securiancanada.ca for accommodation requests. All information shared during any accommodation request process will be stored and used only in a manner that is consistent with applicable laws and Securian Canada/Canadian Premier Life Insurance Company policies.

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More about this job

Responsibilities

Provide trusted, high-level support to the CEO and CFO by managing communications, complex calendars, priorities, meeting preparation, travel, and sensitive information. Coordinate Board, committee, and Executive Leadership Team processes, track commitments through completion, and use digital and AI-enabled tools to improve executive-office workflows.

Requirements

Candidates need 10 or more years of progressive executive-support experience, including direct partnership with C-suite leaders, along with strong judgment, discretion, communication, organization, and business acumen. Post-secondary education is preferred or equivalent experience; advanced Microsoft 365 and AI productivity-tool proficiency are expected, while bilingualism and experience in regulated industries or Board governance are preferred.

Skills

Executive Support
Calendar Management
Inbox And Call Triage
Prioritization
Written And Verbal Communication
Confidentiality And Discretion
Board Governance Support
Meeting Coordination
Briefing And Presentation Preparation
Action Item Tracking
Travel Coordination
Business Acumen
Microsoft 365
Microsoft 365 Copilot
AI Productivity Tools

Benefits

Flexible Work Arrangements
Paid Vacation
Paid Volunteer Day
Paid Personal Days
Paid Wellness Days
Educational Assistance
Flexible Health And Wellness Account
Drug Coverage
Dental Coverage
RRSP Matching
Maternity And Parental Leave

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
C-Suite
CEO
CFO
Calendar Management
Inbox Management
Board Of Directors
Board Governance
Committee Governance
Executive Leadership Team
Meeting Coordination
Briefing Materials
Action Item Tracking
Regulatory Compliance
Confidentiality
Stakeholder Management
Travel Coordination
Microsoft 365
Word
Excel
PowerPoint
Outlook
Teams
Microsoft 365 Copilot
Enterprise ChatGPT
AI Productivity Tools
Insurance
Financial Services
Bilingualism
Toronto

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