Jobs in Canada

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Added 5 mins ago
IG
Accountant
Insight Global
Vancouver, BC
- $85,000 to $95,000 CAD / year
- Full-time
Insight Global is looking for a full-time accountant to join our client in Vancouver. As Accountant, you will set up the clients books and keep them accurate and current from day one. You…
Added 5 mins ago
RH
Head of Operational Risk
Robert Half
Toronto, ON · North York, ON
- Full-time
12+ years of experience in operational risk, internal audit, compliance, or risk management within a financial institution, asset management firm, investment firm, bank, or consulting…
Added 5 mins ago
DI
Financial Controller
Drake International
Alliston, ON
- $100,000 to $150,000 CAD / year
- Full-time
…accounts receivable, accounts payable, inventory accounting and financial reporting. Working closely with operations and HR, this role ensures financial accuracy, maintains strong internal…
Added 5 mins ago
JC
Commercial Banking Innovation - Treasury Sales - Associate
JPMorgan Chase & Co.
Toronto, ON
- Full-time
JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate,…
Added 35 mins ago
KC
Financial Analyst
KingSett Capital
Toronto, ON
- Full-time
KingSett Capital is seeking a Financial Analyst to join the Toronto debt finance team. This role will appeal to you if you possess a true sense of ownership, take great pride in the quality…
Added 35 mins ago
LH
Program Resource Worker
Lookout Housing and Health
Vancouver, BC
- Part-time
Must have current Occupational First Aid Level 1 Certificate
Added 35 mins ago
Canada IB Chief Compliance and AML Officer
UBS
Toronto, ON
running the IB Financial Crime Prevention (FCP) function for the Canadian IB Legal entities (working with FCP team members in Canada in the United States, and globally as applicable).
Added 35 mins ago
E
Senior Manager, Financial Planning & Analysis (FP&A)
Enwave
Toronto, ON
- Full-time
…Enwave Energy Corporation is looking for a Senior Manager, Financial Planning & Analysis (FP&A) to play a key role in shaping the organization's financial strategy while supporting the…
Added 1 hour ago
A
Copywriter, Loyalty and Financial Services [AQ-26221]
Aquent
Toronto, ON
- $30 to $35 CAD / hour
- Contract
…with an understanding of loyalty programs, credit cards, and financial services…
Added 1 hour ago
UT
Payables and Payments Administrator
Upper Thames River Conservation Authority
London, ON
- Full-time
Added 1 hour ago
PH
Coordinator, Revenue Services
Provincial Health Services Authority
Burnaby, BC
- Full-time
A level of education, training and experience equivalent to a recognized professional accounting designation (Chartered Accountant, Certified General Accountant or Certified Management…
Added 1 hour ago
PH
Admin Assistant
Provincial Health Services Authority
Delta, BC
- Full-time
Provide financial support such as monitoring expenditures, coding and processing business expense forms and invoices, reconciling purchase card expenditures, and administering the petty…
Added 1 hour ago
PH
Lead Clerk, Accounts Receivable RCH
Provincial Health Services Authority
New Westminster, BC
- Full-time
Records and reports statistical and financial information related to accounts receivable to the supervisor
Added 1 hour ago
AC
Financial Accountant
Aston Carter
Calgary, AB
- $24.03 to $26.44 CAD / hour
- Contract
Aston Carter's large client in Calgary is seeking a Financial Accountant in Calgary to join their team! This is a great opportunity for someone who enjoys working with numbers, solving…
Added 1 hour ago
H
Accountant
Harbor
Moncton, NB
- Full-time
Prepare financial information for individuals, departments or companies
Added 2 hours ago
S
Commercial Lead
SYSTRA
Toronto, ON
- Full-time
Added 2 hours ago
GL
Senior Financial Analyst, Commercial
Glass Lewis & Co
Toronto, ON
- $95,000 to $110,000 CAD / year
We are seeking a highly analytical and business-oriented Senior Commercial Financial Analyst to support strategic decision-making across our Go-To-Market (GTM) organization. This role will…
Added 2 hours ago
J
Director of Finance, CPA
JobsMedia.io
Montreal, QC
- Full-time
Lead all accounting and financial activities (accounting, treasury, taxation, internal control)
Added 2 hours ago
MF
Funding and Data Officer
McConnell Foundation
Toronto, ON
- Full-time
Candidates must be based in Toronto, Ontario · Hybrid – Must reside within Canada
Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Title: Senior Financial Analyst - Corporate Accounting
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Title: Financial Manager - PLM (Product Line Mgmt)
Added 2 hours ago
HT
Director, Finance (CSM)
Husky Technologies
Bolton, ON
- Full-time
…Success Management strategy. This role provides leadership for financial planning, forecasting, performance analysis, governance, and decision support to drive profitable growth, improve…
Added 2 hours ago
A
Accounting clerk
ACQBUILT
AB · Edmonton, AB
- Full-time
Perform financial calculations, such as costing and budgeting
Added 2 hours ago
GF
PRINCIPAL SPECIALIST RESOURCE GEOLOGIST – CORPORATE DEVELOPMENT
Gold Fields Windfall
Montreal, QC
- Full-time
Produce high-quality resource models considering financial and strategic impacts on mining and exploration decisions;
Added 2 hours ago
DV
KYC Analyst
DueDiligence Valens
Toronto, ON
- Full-time
We are a specialist recruitment consultancy dedicated to connecting top-tier compliance professionals with leading financial institutions worldwide. Focusing on AML, KYC, and Financial…

SEGULA Technologies

Administrative Assistant - Legal Services

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Experience: 5+ years of relevant administrative experience supporting legal counsel, corporate leadership, or business professionals.
Posting language: English
Posted: Oct 4, 2026

Original job description

We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts team. In this role, you will act as a key operational anchor - managing complex leadership schedules, drafting legal and administrative correspondence, coordinating cross-functional meetings, and overseeing document lifecycle workflows. Working with minimal supervision, you will apply sound judgment, discretion, and bilingual communication skills to ensure seamless team operations and compliance with corporate policies.

Key Responsibilities

Executive & Administrative Support:
- Manage executive calendars, daily agendas, and email communications for designated leadership within the Legal & Contracts department.
- Coordinate complex internal and external meetings, appointments, and multi-leg domestic/international business travel itineraries.
- Track action items, project deadlines, and legal files to ensure timely follow-up and completion by team leaders.
- Prepare, process, and reconcile expense claims in Concur in full compliance with corporate travel and entertainment policies.
Legal Documentation & Workflow Coordination:
- Draft, proofread, and format administrative correspondence, legal letters, emails, and corporate documents.
- Organize execution workflows, obtaining and tracking necessary corporate signatures and authorizations across legal instruments.
- Classify, organize, and archive physical and digital legal files, contracts, and confidential records in accordance with governance policies.
Data Management, Reporting & Systems:
- Maintain and update internal databases, master distribution lists, and the Legal & Contracts team network portal.
- Compile, verify, and track data to generate regular departmental metrics and executive reports using MS Office.
- Support basic legal department financial workflows, including invoice tracking, accounts payable processing, and billing reconciliation.
Operational Execution & Problem Solving:
- Exercise initiative and independent judgment to prioritize daily work, resolve administrative bottlenecks, and optimize operational workflows within policy guidelines.
- Handle ad-hoc administrative requests, special projects, and departmental events as assigned.

Qualifications & Requirements

Education: College Diploma (DEC/AEC) in Office Management with a legal specialization, Diploma in Legal Secretarial Studies (DEP), or equivalent educational background.
Experience: 5+ years of relevant administrative experience supporting legal counsel, corporate leadership, or business professionals.
Language Skills: Fully bilingual in English and French (written and spoken) with exceptional command of legal terminology, syntax, grammar, and punctuation in both languages.
Technical & Software Proficiency:
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Hands-on experience with corporate expense management systems (e.g., SAP Concur) and digital document platforms.
- Working knowledge of corporate invoicing, accounts payable, and legal billing workflows.
Core Competencies:
- Demonstrated ability to work independently under minimal supervision while managing competing priorities in a fast-paced environment.
- High degree of discretion, confidentiality, and professional integrity.
- Strong interpersonal, organizational, and team-collaboration skills.

SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production. SEGULA TECHNOLOGIES is dedicated to gender balance and diversity, recognizing and recruiting talent of all backgrounds.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to Legal Services and Contracts leadership by managing calendars, communications, meetings, travel, expenses, and follow-up on action items. Draft and organize legal documents, maintain confidential records and databases, prepare reports, and support invoice, accounts payable, and billing workflows.

Requirements

Requires a relevant college diploma or equivalent and at least five years of administrative experience supporting legal counsel, corporate leadership, or business professionals. Candidates must be fluent in written and spoken English and French, proficient in Microsoft Office and expense/document systems, and able to work independently with discretion and strong organizational skills.

Skills

Executive Calendar Management
Administrative Support
Legal Correspondence
Legal Document Management
Meeting Coordination
Travel Coordination
Expense Reconciliation
Contract Administration
Records Management
Data Management
Reporting
Microsoft Office
SAP Concur
Accounts Payable
Legal Billing
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Legal Services
Contracts
Executive Support
Calendar Management
Administrative Correspondence
Legal Letters
Corporate Documents
Meeting Coordination
Business Travel
Expense Claims
SAP Concur
Corporate Signatures
Legal Instruments
Contract Administration
Confidential Records
Document Lifecycle
Records Governance
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Departmental Metrics
Executive Reporting
Invoice Tracking
Accounts Payable
Billing Reconciliation
Legal Billing
English-French Bilingualism
Legal Terminology

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Work requirements

Jobs in Canada