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Added 15 mins ago
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Assistant Branch Manager Hamilton/Halton
FirstOntario Credit Union
Hamilton, ON
- Full-time
The Assistant Branch Manager is responsible for supporting and developing dedicated employees to create memorable experiences for existing and new members while ensuring efficient branch…
Added 45 mins ago
UO
Administrative Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
Financial Activities: Assists in the operations related to financial accounts, by preparing invoices for the courses offered and ensuring a follow up. Ensures that funds are deposited in…
Added 45 mins ago
UO
Academic Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Full-time
HR operations: Participates in the recruitment and staffing process of regular and part-time faculty members in accordance with the provisions of the APUO and APTPUO collective agreements.…
Added 45 mins ago
GLP Laboratory Technician - Chemistry
University of Guelph
Guelph, ON
Overseeing bench-level laboratory assistant activities supporting various projects
Added 1 hour ago
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Assistant Manager, Guest Experience | Pine Centre Mall
lululemon
Prince George, BC
- Full-time
The Assistant Manager, Guest Experience role is an essential part of the store leadership team, ensuring our team members and guests (i.e., customers) receive a quality experience in our…
Added 2 hours ago
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Administrative & Operations Coordinator
Wonderbrands
Toronto, ON · Etobicoke, ON
- Other
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.…
Added 2 hours ago
GO
Director - Diversity & Inclusion
Government of Yukon
Whitehorse, YT
- Full-time
Reporting to the Assistant Deputy Minister, People & Culture, you will help shape a public service that reflects and serves the diverse communities of the Yukon. You will lead work that…
Added 2 hours ago
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Meat - Certified Meat Cutter TF - Part time
Sobeys
Port Moody, BC
- Part-time
…the go to person in the absence of the Department Manager and Assistant. The Supervisor will foster customer loyalty, fulfill customer needs and actively contribute to an environment of…
Added 2 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
…of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely, and pleasant…
Added 2 hours ago
SH
Assistant Restaurant Manager
Sparkling Hill Resort
Vernon, BC
- $50,000 to $60,000 CAD / year
- Full-time
Working closely with the Restaurant Manager, the Assistant Restaurant Manager helps lead the daily operations of PeakFine Restaurant and Barrique & Java. This includes overseeing two…
Added 2 hours ago
WH
Guest Services Manager
Westmont Hospitality Group
Winnipeg, MB
- Full-time
Previous experience as a Front Office Supervisor, Assistant Front Office Manager or Guest Services Manager is preferred.
Added 2 hours ago
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Administrative Assistant - Legal Services
SEGULA Technologies
Montreal, QC
- Full-time
We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts…
Added 3 hours ago
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Assistant Team Leader
Dollarama
Kingston, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 3 hours ago
Temp Key Holder-The Cosmetics Company Store-Part Time-Winnipeg, MB
Estée Lauder Companies
Winnipeg, MB
We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your…
Added 3 hours ago
CF
Medical Office Assistance
CORNERSTONE FAMILY CLINIC
Kamloops, BC
- Full-time
…professionals to support comprehensive care and smooth clinic operations. CORNERSTONE FAMILY CLINIC values reliability, professionalism, and compassionate service in every patient…
Added 3 hours ago
C
Assistant Deli Manager
Co-op
Morden, MB
- Full-time
Reporting to the Deli Manager, the Assistant Deli Manager is a hands-on leader who actively participates in the daily operations of the department, including food preparation,…
Added 6 hours ago
GA
Social Media Coordinator
GRETA Arcade Bar Street Food
Vancouver, BC
- Internship
Work alongside General Managers (GMs), Assistant General Managers (AGMs), and the Marketing Coordinator at the store level to align marketing efforts with store operations.
Added 6 hours ago
GA
BARTENDER'S ASSISTANT - GRETA YYZ
GRETA Arcade Bar Street Food
Toronto, ON
- Internship
As a Bartender’s Assistant, you play a key role in keeping the bar running smoothly and the energy high. You’ll work closely with bartenders to keep supplies stocked, the bar area clean,…
Added 6 hours ago
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Marketing Coordinator
GRETA Arcade Bar Street Food
Vancouver, BC
- Internship
Work alongside General Managers (GMs), Assistant General Managers (AGMs), and other key stakeholders at the store level to align marketing efforts with store operations
Added 7 hours ago
PB
Key Leader
Poppy Barley Inc.
Vancouver, BC
- Part-time
Support the daily operations of the store to ensure tasks are completed based on previously determined priorities.
Added 7 hours ago
LP
Administrative Assistant
LCA Professional Corporation
Markham, ON
- Full-time
Role Description The Administrative Assistant is a full-time, 32 hours/week, on-site role based in Markham, ON. This role is responsible for providing day-to-day administrative and clerical…
Added 8 hours ago
SS
restaurant assistant manager
Stepho's Souvlaki Greek Taverna
Vancouver, BC
- Full-time
Added 8 hours ago
SJ
assistant manager, restaurant
Sammy J's Grill & Bar
Surrey, BC
- Full-time
Added 8 hours ago
O
Lot Assistant
OPENLANE
Richmond, BC
- Full-time
…OPENLANE, a leader in automotive remarketing, is looking for a Lot Assistant with experience in coordinating vehicle inventory. The ideal candidate will have prior experience working at a…

SEGULA Technologies

Administrative Assistant - Legal Services

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 3, 2026
Experience: Experience: 5+ years of relevant administrative experience supporting legal counsel, corporate leadership, or business professionals.
Posting language: English
Posted: Oct 4, 2026

Original job description

We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts team. In this role, you will act as a key operational anchor - managing complex leadership schedules, drafting legal and administrative correspondence, coordinating cross-functional meetings, and overseeing document lifecycle workflows. Working with minimal supervision, you will apply sound judgment, discretion, and bilingual communication skills to ensure seamless team operations and compliance with corporate policies.

Key Responsibilities

Executive & Administrative Support:

Manage executive calendars, daily agendas, and email communications for designated leadership within the Legal & Contracts department.
Coordinate complex internal and external meetings, appointments, and multi-leg domestic/international business travel itineraries.
Track action items, project deadlines, and legal files to ensure timely follow-up and completion by team leaders.
Prepare, process, and reconcile expense claims in Concur in full compliance with corporate travel and entertainment policies.

Legal Documentation & Workflow Coordination:

Draft, proofread, and format administrative correspondence, legal letters, emails, and corporate documents.
Organize execution workflows, obtaining and tracking necessary corporate signatures and authorizations across legal instruments.
Classify, organize, and archive physical and digital legal files, contracts, and confidential records in accordance with governance policies.

Data Management, Reporting & Systems:

Maintain and update internal databases, master distribution lists, and the Legal & Contracts team network portal.
Compile, verify, and track data to generate regular departmental metrics and executive reports using MS Office.
Support basic legal department financial workflows, including invoice tracking, accounts payable processing, and billing reconciliation.

Operational Execution & Problem Solving:

Exercise initiative and independent judgment to prioritize daily work, resolve administrative bottlenecks, and optimize operational workflows within policy guidelines.
Handle ad-hoc administrative requests, special projects, and departmental events as assigned.

Qualifications & Requirements

Education: College Diploma (DEC/AEC) in Office Management with a legal specialization, Diploma in Legal Secretarial Studies (DEP), or equivalent educational background.
Experience: 5+ years of relevant administrative experience supporting legal counsel, corporate leadership, or business professionals.
Language Skills: Fully bilingual in English and French (written and spoken) with exceptional command of legal terminology, syntax, grammar, and punctuation in both languages.
Technical & Software Proficiency:

Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Hands-on experience with corporate expense management systems (e.g., SAP Concur) and digital document platforms.
Working knowledge of corporate invoicing, accounts payable, and legal billing workflows.

Core Competencies:

Demonstrated ability to work independently under minimal supervision while managing competing priorities in a fast-paced environment.
High degree of discretion, confidentiality, and professional integrity.
Strong interpersonal, organizational, and team-collaboration skills.

SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production. SEGULA TECHNOLOGIES is dedicated to gender balance and diversity, recognizing and recruiting talent of all backgrounds.

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More about this job

Responsibilities

Provide administrative support to Legal Services and Contracts leadership by managing calendars, communications, meetings, travel, expenses, and follow-up on action items. Draft and organize legal documents, maintain confidential records and databases, prepare reports, and support invoice, accounts payable, and billing workflows.

Requirements

Requires a relevant college diploma or equivalent and at least five years of administrative experience supporting legal counsel, corporate leadership, or business professionals. Candidates must be fluent in written and spoken English and French, proficient in Microsoft Office and expense/document systems, and able to work independently with discretion and strong organizational skills.

Skills

Executive Calendar Management
Administrative Support
Legal Correspondence
Legal Document Management
Meeting Coordination
Travel Coordination
Expense Reconciliation
Contract Administration
Records Management
Data Management
Reporting
Microsoft Office
SAP Concur
Accounts Payable
Legal Billing
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Legal Services
Contracts
Executive Support
Calendar Management
Administrative Correspondence
Legal Letters
Corporate Documents
Meeting Coordination
Business Travel
Expense Claims
SAP Concur
Corporate Signatures
Legal Instruments
Contract Administration
Confidential Records
Document Lifecycle
Records Governance
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Departmental Metrics
Executive Reporting
Invoice Tracking
Accounts Payable
Billing Reconciliation
Legal Billing
English-French Bilingualism
Legal Terminology

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