Jobs in Canada

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Added 13 mins ago
UO
Intermediate Specialist, Academic Advising
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Added 28 mins ago
Y
GET
Yokogawa
NB · Chiasson Office, NB
- Full-time
…through ongoing education, attending conferences, and reading specialist…
Added 44 mins ago
AC
Engineer - Tooling
Air Canada
Toronto, ON
- Full-time
…Equipment (ASE) Team. Reporting to the Senior Manager, Technical Operations Tooling, the Engineering Specialist (Tooling) enjoys a broad scope of responsibility and works closely with the…
Added 58 mins ago
S
Spécialiste, Formation et développement // Specialist, Learning and Development
SSENSE
Montreal, QC
- Full-time
The Specialist, Learning and Development is the operational engine of our L&D function, responsible for the end-to-end creation of learning assets and the flawless administration of our…
Added 1 hour ago
S
Spécialiste, Formation et développement // Specialist, Learning and Development
SSENSE
Montreal, QC
- Full-time
The Specialist, Learning and Development is the operational engine of our L&D function, responsible for the end-to-end creation of learning assets and the flawless administration of our…
Added 2 hours ago
AG
Procurement Specialist
ATCO Group
Edmonton, AB
- Full-time
Help turn business needs into the goods and services that keep ATCO moving. As a Procurement Specialist, you’ll be a primary point of contact for procurement needs, guiding purchases from…
Added 3 hours ago
TF
Logistic Specialist I
Thermo Fisher Scientific
Milton, ON
- Full-time
· Perform alternating or rotating shift work as required
Added 4 hours ago
LC
Beauty Specialist, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
Vancouver, BC
- Part-time
Added 4 hours ago
MA
Senior Investment Technical Products Sales
Marsh Agency
Toronto, ON
- Contract
All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week
Added 4 hours ago
C
Vehicle Acquisition Specialist
Cardoor
Toronto, ON
- Full-time
Added 5 hours ago
G
Spécialiste en tests logiciels / Software Test Specialist - Unified Platform
Genetec
Montreal, QC
- Full-time
Analyser les journaux système, notamment les indicateurs de performance, les opérations sur les bases de données et les réponses, afin de détecter les problèmes potentiels et les goulots…
Added 5 hours ago
Assistant Store Lead
Spark New Zealand
Hamilton, ON
Working to ensure day to day operations run smoothly.
Added 5 hours ago
Sourcing Specialist
GoodMorning
Burnaby, BC · Edmonton, AB
As a GoodMorning Sourcing Specialist, you will be responsible for identifying, evaluating, and securing vendors to meet the company's procurement needs, with a primary focus on sourcing new…
Added 5 hours ago
Quality and Compliance Specialist - Supply Chain
GoodMorning
Edmonton, AB
As a Quality and Compliance Specialist Supply Chain at GoodMorning.com, this role serves as a subject-matter specialist for supplier quality, product compliance, and quality assurance…
Added 5 hours ago
CC
Systems Administrator/Operations Support Specialist (oracle Fusion/HCM)- RQ11857 (CANADA) - Onsite
Computer Consultants International, Inc.
Toronto, ON
- Contract
CCI is hiring a Systems Administrator/Operations Support Specialist to provide systems administration and systems operations support, including setting up user access, user profiles, backup…
Added 5 hours ago
FM
Finance & Operations Specialist
Freebird Market Inc
Toronto, ON · Etobicoke, ON
- Full-time
Role Description The Finance & Operations Specialist is a full-time, on-site role based in Etobicoke, ON. This role oversees day-to-day financial activities, including recording…
Added 5 hours ago
TU
Patient Access Representative - Full Time, Days
The University of Kansas Health System
Pavilion 1, BC
- Full-time
…referral information and/or assists patient with scheduling specialist appointment and/or…
Added 5 hours ago
D
Human Resource Operations Specialist / Spécialiste des opérations RH
dormakaba
Montreal, QC
- Full-time
dormakaba is seeking a bilingual Human Resource Operations Specialist (hybrid) to join our Americas HR Shared Services team in Montreal. This role serves as a key point of contact for…
Added 5 hours ago
BI
Senior Research Operations Specialist
Behaviour Interactive
Montreal, QC
- Full-time
As a Senior Research Operations Specialist, you will be the backbone of our user research practice across several live games, ensuring that playtests and research activities run smoothly,…
Added 6 hours ago
RM
M.L.T. Charge - Quality
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Provides oversight to Laboratory Technicians for day-to-day operations.
Added 6 hours ago
AE
Specialist, Control Room
Agnico Eagle Mines Limited
Rankin Inlet, NU
- Full-time
…gold producer in the world. It produces precious metals from operations in Canada, Australia, Finland and Mexico and has a pipeline of high-quality exploration and development projects.…
Added 6 hours ago
LC
Beauty Specialist, Hourly Part Time Night
Loblaw Companies Limited
Vaughan, ON
- Part-time
Added 6 hours ago
MP
Pharmacy Data Specialist
MediSystem Pharmacy
Mississauga, ON
- Full-time
As a Pharmacy Data Specialist, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 6 hours ago
PS
Financial Technical Analyst
Publicis Sapient
Toronto, ON
- $100,000 to $145,000 CAD / year
- Full-time
Open to hybrid work arrangement of 3-4 days per week from the Client offices in the downtown Toronto
Added 6 hours ago
RT
Director, Growth Strategy & Operations
Raising The Village
Remote, Canada
- Full-time
- Remote
…more diversified philanthropic portfolio. The Director, Growth Operations & Strategy will lead the Partnerships Hub - the team that provides the systems, intelligence, writing, stewardship…

SEGULA Technologies

Administrative Assistant - Legal Services

Montreal, QC, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Experience: 5+ years of relevant administrative experience supporting legal counsel, corporate leadership, or business professionals.
Posting language: English
Posted: Oct 4, 2026

Original job description

We are seeking an experienced and proactive Senior Executive Assistant / Legal Administrative Specialist to deliver comprehensive administrative support to our Legal Services & Contracts team. In this role, you will act as a key operational anchor - managing complex leadership schedules, drafting legal and administrative correspondence, coordinating cross-functional meetings, and overseeing document lifecycle workflows. Working with minimal supervision, you will apply sound judgment, discretion, and bilingual communication skills to ensure seamless team operations and compliance with corporate policies.

Key Responsibilities

Executive & Administrative Support:
- Manage executive calendars, daily agendas, and email communications for designated leadership within the Legal & Contracts department.
- Coordinate complex internal and external meetings, appointments, and multi-leg domestic/international business travel itineraries.
- Track action items, project deadlines, and legal files to ensure timely follow-up and completion by team leaders.
- Prepare, process, and reconcile expense claims in Concur in full compliance with corporate travel and entertainment policies.
Legal Documentation & Workflow Coordination:
- Draft, proofread, and format administrative correspondence, legal letters, emails, and corporate documents.
- Organize execution workflows, obtaining and tracking necessary corporate signatures and authorizations across legal instruments.
- Classify, organize, and archive physical and digital legal files, contracts, and confidential records in accordance with governance policies.
Data Management, Reporting & Systems:
- Maintain and update internal databases, master distribution lists, and the Legal & Contracts team network portal.
- Compile, verify, and track data to generate regular departmental metrics and executive reports using MS Office.
- Support basic legal department financial workflows, including invoice tracking, accounts payable processing, and billing reconciliation.
Operational Execution & Problem Solving:
- Exercise initiative and independent judgment to prioritize daily work, resolve administrative bottlenecks, and optimize operational workflows within policy guidelines.
- Handle ad-hoc administrative requests, special projects, and departmental events as assigned.

Qualifications & Requirements

Education: College Diploma (DEC/AEC) in Office Management with a legal specialization, Diploma in Legal Secretarial Studies (DEP), or equivalent educational background.
Experience: 5+ years of relevant administrative experience supporting legal counsel, corporate leadership, or business professionals.
Language Skills: Fully bilingual in English and French (written and spoken) with exceptional command of legal terminology, syntax, grammar, and punctuation in both languages.
Technical & Software Proficiency:
- Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Hands-on experience with corporate expense management systems (e.g., SAP Concur) and digital document platforms.
- Working knowledge of corporate invoicing, accounts payable, and legal billing workflows.
Core Competencies:
- Demonstrated ability to work independently under minimal supervision while managing competing priorities in a fast-paced environment.
- High degree of discretion, confidentiality, and professional integrity.
- Strong interpersonal, organizational, and team-collaboration skills.

SEGULA Technologies is a global engineering group, boosting the competitiveness of all major industrial sectors: automotive, aerospace, energy, rail, naval, life sciences, and telecoms. With a presence in more than 30 countries and 140 locations worldwide, the Group prioritizes close relationships with its clients, driven by the expertise of its 15,000 employees. As a leading engineering player putting innovation at the heart of its strategy, SEGULA Technologies manages large-scale projects, ranging from initial studies to industrialization and production. SEGULA TECHNOLOGIES is dedicated to gender balance and diversity, recognizing and recruiting talent of all backgrounds.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide administrative support to Legal Services and Contracts leadership by managing calendars, communications, meetings, travel, expenses, and follow-up on action items. Draft and organize legal documents, maintain confidential records and databases, prepare reports, and support invoice, accounts payable, and billing workflows.

Requirements

Requires a relevant college diploma or equivalent and at least five years of administrative experience supporting legal counsel, corporate leadership, or business professionals. Candidates must be fluent in written and spoken English and French, proficient in Microsoft Office and expense/document systems, and able to work independently with discretion and strong organizational skills.

Skills

Executive Calendar Management
Administrative Support
Legal Correspondence
Legal Document Management
Meeting Coordination
Travel Coordination
Expense Reconciliation
Contract Administration
Records Management
Data Management
Reporting
Microsoft Office
SAP Concur
Accounts Payable
Legal Billing
Bilingual Communication

Visa sponsorship

Not detected in the job text

Keywords

Legal Services
Contracts
Executive Support
Calendar Management
Administrative Correspondence
Legal Letters
Corporate Documents
Meeting Coordination
Business Travel
Expense Claims
SAP Concur
Corporate Signatures
Legal Instruments
Contract Administration
Confidential Records
Document Lifecycle
Records Governance
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Departmental Metrics
Executive Reporting
Invoice Tracking
Accounts Payable
Billing Reconciliation
Legal Billing
English-French Bilingualism
Legal Terminology

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Work requirements

Jobs in Canada