Closed listing
Office Assistant
- Toronto, ON, M2J 2X5, Canada
Part-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Part-time
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Position Overview
Under the direction of the Manager, Campus Operations, the Office Assistant’s key responsibility is to provide administrative support to the Manager of Campus Operations to fulfill the delivery of services and events.
Responsibilities
The key responsibility of the office assistant is to provide direct aid to the Manager of Campus Operations in
the following areas:
- Process deposits daily.
- Receive invoices from management and process them accordingly by coding them to the appropriate account.
- Reconcile VISA statements and receipts monthly.
- Assist in communications with internal and external parties.
- Assist in contract fulfillment.
- Provide support for council and other managers in the office when needed.
- Process Accounts Payable and Accounts Receivable daily
- Reception duties -- answer telephones, confirm appointments, and email correspondence.
- Assist office staff and council in ordering supplies for office and events.
- Maintain a filing system.
- Other duties as assigned by the Manager of Campus Operations.
Minimum Requirements
• Energetic, hardworking individual with the ability to take initiative
• Completed a minimum of one year of Post-Secondary education.
• Comfortable with speaking to large groups as well as individuals
• Excellent communication and interpersonal skills
• Able to work as part of a team
• Reliable and punctual
Other Knowledge, Skills and Abilities
• Strong organizational skills
• Problem-solving skills
• Creativity
Equity, Diversity & Accessibility
The Seneca Student Federation (SSF) is committed to fostering an inclusive, equitable, and accessible workplace that reflects the diversity of the Seneca community. SSF welcomes applications from individuals of all backgrounds and identities and is committed to providing accommodation throughout the recruitment process in accordance with applicable accessibility legislation. Applicants requiring accommodation are encouraged to contact the Manager, Human Resources sarvesh.singh@senecapolytechnic.ca at any stage of the hiring process.
Last Date to Apply: October 7th , 2026, by 5:00 p.m.
More about this job
Responsibilities
The Office Assistant provides administrative support to the Manager of Campus Operations, including processing financial transactions and managing office communications. They are responsible for reception duties, maintaining filing systems, and assisting with event and supply coordination.
Requirements
Candidates must have completed at least one year of post-secondary education and possess strong organizational and communication skills. The role requires an energetic individual who is comfortable speaking to groups and capable of working effectively within a team.
Skills
- Administrative support
- Accounts payable
- Accounts receivable
- Data entry
- Communication
- Interpersonal skills
- Organizational skills
- Problem-solving
- Creativity
- Reception
- Filing
- Contract fulfillment
- Reconciliation
- Customer service
Visa sponsorship
Not detected in the job text
Hiring contact
Sarvesh Singh
Hiring contact email
sarvesh.singh@senecapolytechnic.ca
Categories
- Administrative
- Finance & Accounting
- Education
Keywords
- Administrative Support
- Accounts Payable
- Accounts Receivable
- Reconciliation
- Reception
- Office Management
- Contract Fulfillment
- Data Entry
- Communication
- Organizational Skills
- Problem-solving
- Creativity
- Post-secondary Education
- Campus Operations
- Financial Processing