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Added 3 hours ago
NE
Junior Business Data Analyst - Winter 2027 Co-op
Nexus Energy
Toronto, ON
- Volunteer
Strong analytical and quantitative problem-solving skills.
Added 7 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Internship
We are recruiting a clinical research coordinator to contribute to a project evaluating the effectivess of virtual reality exposure therapy for anxiety and related disorders in psychiatric…
Added 7 hours ago
UO
Senior Coordinator, Competency Assessment
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
The Competency-Based Assessment Coordinator is responsible for the proper operational delivery of all competency-based assessment related activities (e.g. Entrustable Professional…
Added 8 hours ago
FH
Patient Care Coordinator, Registered Nurse, Rehabilitation, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 8 hours ago
FH
RN/RPN, Substance Use Services - Hope / Agassiz / Harrison Hot Springs / Kent
Fraser Health Authority
Harrison Hot Springs, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…procedures and reporting any risks and anomalies to the Client Care…
Added 8 hours ago
FH
Registered Nurse, Surgical Services - Inpatient - Surrey Memorial Hospital
Fraser Health Authority
Surrey, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 8 hours ago
FH
RN/RPN, Addictions Assessment
Fraser Health Authority
Harrison Hot Springs, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…health maintenance and health promotion strategies, self care, problem solving and coping skills. Evaluates the overall effectiveness of the selected teaching methods and outcomes of…
Added 8 hours ago
FH
Registered Nurse, Surgical Services - Inpatient - Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 11 hours ago
Payroll Coordinator
Bearspaw First Nation
Stoney 142, 143, 144, AB · Mînî Thnî,, AB
The Payroll Coordinator is responsible for supporting the accurate and timely administration of Bearspaw First Nation payroll. The position maintains payroll records, reviews employee time…
Added 11 hours ago
People & Culture Coordinator (Temporary, 3-Month Contract)
Kandor
Burnaby, BC
Creative Initiative – Outside of the box thinking, proactive problem solving, resourceful. Not indifferent.
Added 11 hours ago
NE
Bachelor of Education Program Coordinator
Neeginan Education, Training and Employment Services Inc.
Winnipeg, MB
- Full-time
Position: Bachelor of Education Program Coordinator
Added 11 hours ago
FD
Client Service Coordinator – Full-time, Permanent – Acton, ON
Fraser Direct
Acton, ON
- Full-time
As a Client Service Coordinator, you are an important part of the team behind the service our clients count on. You keep information accurate, orders moving, requests on track, and the…
Added 11 hours ago
CO
Members Coordinator
CPA Ontario
Canada
- Full-time
CPA Ontario is seeking a Members Coordinator to join our Membership team. Reporting to the Membership Manager, you will play an important role in administering membership and regulatory…
Added 11 hours ago
CO
Education Coordinator (Contract)
CPA Ontario
Canada
- Contract
CPA Ontario is seeking an Education Coordinator for a 6-month contract to help deliver an exceptional experience for students pursuing the CPA designation. In this role, you will serve as a…
Added 14 hours ago
UF
Geraldton PT Community Coordinator
United for Literacy formerly Frontier College
Toronto, ON
- $25 CAD / hour
- Full-time
…to the Regional Manager based in Thunder Bay. The Community Coordinator-Geraldton works both independently and collaboratively to carry out and promote the work of United for Literacy in…
Added 14 hours ago
LC
Manager, Acquisition Operations
Loblaw Companies Limited
Toronto, ON
- Full-time
…Transition & Onboarding Support, Tool Development & Maintenance, Problem Solving & Mitigation, Reporting & Communication, Coaching &…
Added 14 hours ago
SD
Specialist, Virtual Card Services
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
…financial assistance programs, data management and acts as a coordinator for various projects. You will work closely with the program management team to deliver exceptional client…
Added 14 hours ago
W
Reception / Sales Support Coordinator
Westeck
Chilliwack, BC
- Full-time
As our Reception & Sales Support Coordinator, you will be an important part of that experience. You will be the first point of contact for customers, visitors, and callers while providing…
Added 19 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Internship
We are recruiting a clinical research coordinator to contribute to a project evaluating the effectivess of virtual reality exposure therapy for anxiety and related disorders in psychiatric…
Added 22 hours ago
S
Administrative Assistant
SereneAid
Calgary, AB
- Full-time
The ideal candidate will have strong organizational, communication, document management, and problem-solving skills, with the ability to manage confidential information and work effectively…
Added 1 day ago
FH
Registered Nurse, Transition Line - Cardiac Stepdown – Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 day ago
FH
Patient Care Coordinator-Medical-Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…and the Mission and Values of Fraser Health, the Patient Care Coordinator provides clinical supervision, guidance and support to nursing staff, other clinical team members and support staff…
Added 1 day ago
FH
Registered Nurse, Medicine - Oncology - Surrey Memorial Hospital
Fraser Health Authority
Surrey, BC
- $41.42 to $59.52 CAD / hour
- Other
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 day ago
FH
Registered Nurse - Intensive Care Unit - Royal Columbian Hospital
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Part-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 1 day ago
FH
Registered Nurse, Emergency - Specialty Qualified - Royal Columbian Hospital - Casual
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Full-time
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…

SereneAid

Administrative Assistant

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 1, 2026
Working hours: 36.25 hours per week
Positions available: 1
Posting language: English
Posted: Oct 2, 2026

Original job description

Administrative Assistant – Intermediate

Requisition ID: GOAPRDJP00001039

Client: Government of Alberta – Jobs, Economy, Trade and Immigration
Location: AMEC Place, 23rd Floor, 801 – 6 Avenue SW, Calgary, Alberta
Work Arrangement: 100% Onsite
Maximum Rate: $35/hour
Positions Available: 1
Working Hours: 36.25 hours per week
Schedule: Monday to Friday
Total Contract Hours: 899 hours
Extension: Up to 12 months
Anticipated Interview Dates: October 19–30, 2026
Submission Deadline: July 10, 2026 (as stated in the posting; confirm whether the requisition remains open).
Job Overview

The Government of Alberta is seeking a detail-oriented and organized Administrative Assistant – Intermediate to support the Appeals Commission, an administrative tribunal responsible for the final level of appeal for workers' compensation matters in Alberta.

Reporting to the Senior Appeals Assistant, the successful candidate will provide administrative support to Appeals Officers, Hearing Chairs, Vice Chairs, Commissioners, and external stakeholders. The role involves coordinating appeal hearings, preparing correspondence, maintaining accurate records, assisting hearing participants, and proofreading and formatting decisions for publication.

The ideal candidate will have strong organizational, communication, document management, and problem-solving skills, with the ability to manage confidential information and work effectively in a fast-paced environment.

Key Responsibilities

1. Administrative and Appeals Support

Prepare and distribute correspondence to Appeals Officers and participating parties.
Create and maintain document indexes for Appeal Document Packages (ADPs).
Maintain accurate appeal files and supporting documentation.
Inform Appeals Officers of new submissions, address changes, requests, and other hearing-related developments.
Follow up on adjournments and outstanding documentation.

2. Hearing Coordination and Stakeholder Support

Coordinate and distribute teleconference and videoconference details to participants and hearing panels.
Provide instructions to participants attending in-person, telephone, and virtual hearings.
Attend and record hearings and troubleshoot technical or procedural issues.
Respond to participant inquiries and concerns before hearings commence.
Assist hearing panels and parties with additional appeal-related documents.
Manage sensitive situations professionally, including participant distress, emergencies, or crisis situations.

3. Records and Status Management

Enter and update appeal statuses in the ACES system.
Monitor status benchmarks and timelines for hearing decisions, document packages, and correspondence.
Confirm appeal status with Hearing Chairs following hearings.
Identify and resolve errors or omissions in status records in coordination with the IT Coordinator.
Maintain accurate records to support timely processing and reporting.

4. Document Review and Decision Preparation

Format and proofread draft appeal decisions.
Review references to policies and legislation for accuracy.
Ensure decision documents comply with approved style guides and formatting protocols.
Identify errors and communicate suggested corrections to Hearing Chairs.
Process corrections to decision documents.
Prepare final decisions for publication on CanLII.

Requirements

Mandatory Qualifications

Candidates must demonstrate the following experience in their resumes:

Education: High school diploma or GED.
Business and stakeholder coordination: At least 2 years of experience adapting to new business environments and coordinating with business and technical teams, vendors, and stakeholders.
Microsoft Office: At least 2 years of experience using Microsoft Office Suite.
Fast-paced work environment: At least 2 years of experience troubleshooting problems, working independently, and collaborating with teams.
Relevant administrative experience: At least 2 years of experience in a role similar to this position.
Client and stakeholder engagement: At least 2 years of experience gathering, documenting, and analyzing business information and process requirements while working with clients and stakeholders.

A Conflict of Interest attestation is also required.

Preferred Qualifications

Post-secondary education in office administration, including a degree, diploma, or certificate.
At least 2 years of experience in information governance, records management, or information management.
At least 2 years of experience with information management, privacy, and security requirements relating to Alberta's Access to Information Act (ATIA) and Protection of Privacy Act (POPA).
At least 2 years of experience working directly within the Government of Alberta, 1GX, or a comparable Canadian public-sector ERP environment.
At least 2 years of experience working with workers' compensation systems, such as WCB.

Work Arrangement and Requirements

This is a full-time, onsite position in Calgary, Alberta.
Standard hours are specified as 8:00 AM–2:00 PM Alberta time, Monday through Friday, excluding provincial holidays.
The Government of Alberta will provide computers, software, printers, office supplies, furniture, and required system access.
Candidates are responsible for their own parking expenses.
A criminal record check must be provided upon request before the assignment begins.
Successful candidates must complete mandatory training, including privacy and security awareness training.

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More about this job

Responsibilities

Provide administrative support for appeals by coordinating hearings, communicating with participants, maintaining appeal files and status records, and responding to hearing-related needs. Proofread and format draft decisions, verify references to policies and legislation, process corrections, and prepare final decisions for publication.

Requirements

A high school diploma or GED and at least two years of experience in relevant administrative work, Microsoft Office, stakeholder coordination, client engagement, and working effectively in a fast-paced environment are required. Preferred qualifications include post-secondary office administration education and experience in records or information management, Alberta privacy requirements, public-sector ERP systems, or workers' compensation systems.

Skills

Administrative Support
Appeals Coordination
Hearing Coordination
Stakeholder Communication
Document Management
Records Management
Microsoft Office
Proofreading
Document Formatting
Privacy and Security
Information Governance
Problem-Solving
Status Tracking
Technical Troubleshooting
Confidential Information Handling
CanLII Publication

Visa sponsorship

Not detected in the job text

Keywords

Appeals Commission
Workers' Compensation
Appeal Document Packages
ACES
Microsoft Office Suite
CanLII
Hearing Coordination
Teleconferencing
Videoconferencing
Appeal Files
Document Indexes
Decision Preparation
Proofreading
Document Formatting
Records Management
Information Governance
Access to Information Act
Protection of Privacy Act
Privacy and Security
1GX
Public-Sector ERP
WCB
Stakeholder Coordination
Status Tracking
Technical Troubleshooting
Conflict of Interest Attestation

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