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Added 15 mins ago
Demand Planner - Burnaby, BC
Specsavers
Burnaby, BC
…operations across the business. Reporting to the Demand Planning Manager, you'll be part of a close-knit Canadian Demand Planning team with the opportunity to contribute within a broader…
Added 29 mins ago
Registered Practical Nurse (RPN) – 30 – 37.5 hours/week, Contract to March 31, 2027 – Multiple positions available
Peterborough Family Health Team
Peterborough, ON
Contract
The Registered Practical Nurse (RPN) reports to a Clinical Manager at the Peterborough Family Health Team (PFHT) and is an integral part of an interprofessional, multidisciplinary team who…
Added 29 mins ago
Registered Nurse FT Nights
VitalHires
ON · Ontario, Canada
Full-time
Job Summary Provides planning and delivery of direct and indirect patient care through the nursing process of Assessment, Planning, Intervention, and Evaluation.
Added 44 mins ago
Senior Operations Associate
Keurig Dr Pepper
Waterloo, ON
$49,900 to $68,640 CAD / year
Full-time
Responsible for all duties necessary to support warehouse, delivery and technical teams. The Senior Operations Associate is a key role to ensure our success of our operations within…
Added 1 hour ago
Project Manager – New Brunswick
Avondale Construction Ltd
Halifax, NS
Full-time
…capabilities, you will take on a lead role in project management and delivery. With your solution focused and team-oriented attitude, you will lead a collaborative team of construction…
Added 1 hour ago
Manager - Health and Safety Risk and Assurance
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Full-time
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Added 1 hour ago
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Full-time
Participate in the development and delivery of training programs
Added 1 hour ago
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Calgary, AB
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General Duty Nurse, Mental Health
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Manager, Maintenance Operations
York University
Toronto, ON
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Facilities Services is a team of professionals who are committed to the delivery of support services that strive to enhance the quality of campus life for all students, faculty, staff, and…
Added 1 hour ago
District Manager, Resident Food and Environmental Services
Compass Group Canada
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Full-time
…transparency legislation. Further details regarding our total rewards program will be shared by the Talent Acquisition team during the hiring process. Canadian work experience is not a…
Added 1 hour ago
Sr. Software Project Manager (Scaled Agile /Device Development)
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Toronto, ON
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The Senior Software Project Manager is responsible for reducing complexity and managing risk to ensure software and systems are developed in a predictable and efficient manner while…
Added 1 hour ago
Sr. Software Project Manager (Scaled Agile /Device Development)
SCIEX
Vaughan, ON
Full-time
The Senior Software Project Manager is responsible for reducing complexity and managing risk to ensure software and systems are developed in a predictable and efficient manner while…
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Sr. Software Project Manager (Scaled Agile /Device Development)
SCIEX
Guelph, ON
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The Senior Software Project Manager is responsible for reducing complexity and managing risk to ensure software and systems are developed in a predictable and efficient manner while…
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Case Manager
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$58,376.41 to $63,245 CAD / year
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The Case Manager works directly with participants from intake through employment placement, while coordinating wraparound supports that address settlement and employment barriers. The…
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Internship
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We are looking to hire a Team Manager in the London Disability Management Services Office.
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Supportive Housing Worker
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St. John's, NL · Greater St. John's Metropolitan Area
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…programs and services that are a part of the supportive housing program in accordance with the program plan, contractual agreements, Salvation Army standards, best practices and identified…
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Lead, QA
Kinross Gold Corporation
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…complex. Kinross’ comprehensive exploration and development program will aim to support the vision of a quality, high-grade, open-pit mine and a longer-term, sizeable underground…
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Senior Manager, Bid & Proposal
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Added 2 hours ago
Training Specialist, BC Health Workday
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Temporary
Reporting to the Manager, Communications and Training, the Training Specialist is responsible for assessing training needs, identifying skill gaps and developing curriculum that align with…
Added 2 hours ago
Project Controls Lead, Project Management Office, BC Health Workday
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Burnaby, BC
Temporary
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Added 2 hours ago
Intermediate Project Manager/Analyst
Affinity
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Contract
Our energy client is seeking a highly organized and delivery-focused Junior to Intermediate Project Manager / Analyst to support a growing portfolio of Infrastructure, Cybersecurity, and…

SERVPRO of Vacaville / Dixon

Administrative Assistant

Grand Rapids, MB, Canada

Pay: Compensation: $18.00 - $22.00 per hour
Job type: Full-time
Apply by: Oct 5, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Sep 5, 2026

Apply About employer

Applications open in a new tab.

Original job description

Benefits

Overtime Opportunities
401(k)
Competitive salary
Opportunity for advancement
Paid time off
Training & development

Summary

Are you a hard-working office professional? Do you enjoy helping others?

An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.

We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”

We are a family owned, and veteran ran company with a welcoming and energetic culture.

Primary Roles And Responsibilities

Answer phones, provide exceptional customer service, and maintain a detailed call log
Coordinate schedules to optimize work efficiency and balanced job scheduling
Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
Complete First Notice of Loss (FNOL) documentation accurately
Complete estimates within 3 days of completion of job
Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
Oversee job file documentation, communications, and subcontractor activities
Filing and photo transfer daily for jobs
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Bill customers for services, process payments, and manage accounts receivable
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Ensure proper on-hand delivery of office and general supplies
Maintain open communication with the General Manager regarding issues, concerns and needs
Perform other job duties as assigned

Necessary Experience And Skill Set

High school diploma or equivalent required
Proven experience in administrative roles, preferably in a fast-paced office environment
Familiarity with basic accounting principles, bookkeeping, and financial reporting
Proficiency in computer applications and ability to adapt to new software applications
Excellent communication, organizational, and multitasking skills
Attention to detail and problem-solving skills

Physical And Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours, And Travel Requirements

This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.

Compensation: $18.00 - $22.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Apply About employer

More about this job

Responsibilities

Provide customer service, coordinate schedules, track job progress, prepare estimates and job documentation, and maintain compliance records. Handle bookkeeping, billing, payments, office communications, supplies, and general administrative support.

Requirements

A high school diploma or equivalent is required, along with proven administrative experience, preferably in a fast-paced office. Candidates should have basic accounting and bookkeeping knowledge, computer proficiency, strong communication and organizational skills, and the ability to multitask and solve problems.

Skills

Customer Service
Scheduling
Job Management
Call Logging
Documentation
Bookkeeping
Financial Reporting
Accounts Receivable
Payment Processing
File Management
Communication
Organization
Multitasking
Attention To Detail
Problem-Solving
Computer Proficiency

Benefits

Overtime Opportunities
401(k)
Competitive Salary
Advancement Opportunities
Paid Time Off
Training And Development

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Call Log
Scheduling
Work-In-Progress Board
First Notice Of Loss
Estimates
Job Tracking
Job Documentation
Subcontractor Coordination
National Accounts Program Agreement
Third-Party Programs
Compliance Documentation
Fixed Asset Tracking
Billing
Payment Processing
Accounts Receivable
Bookkeeping
Financial Reporting
Petty Cash
File Management
Company Calendar
Email
Faxes
Office Supplies
Fire And Water Damage Restoration

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