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Added 14 mins ago
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Software Development Manager
LawDepot
Remote, Canada
- Full-time
- Remote
Monthly social events for team members to enjoy (think axe throwing, rock climbing, board games, food trucks, trivia contests, and charitable activities)
Added 29 mins ago
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Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 29 mins ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Responsible for the Research Ethics Board submissions,
Added 29 mins ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Responsible for the Research Ethics Board submissions,
Added 29 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The incumbent is the Trauma team’s contact, support and resource person when dealing with the Research Ethics Board, industry partners, hospital services, etc..
Added 29 mins ago
Medical Radiation Technologist (Talent Pool)
Sinai Health
Toronto, ON
…Hospital. If there is no open vacancy currently listed on our job board for the area(s) of practice or work schedule, you can still apply here to be considered as suitable opportunities…
Added 29 mins ago
Site Administrator
Del Property Management
ON
…This role acts as the first point of contact for residents, board members, and service providers while ensuring smooth daily operations and maintaining high standards of customer…
Added 29 mins ago
Store Associate
Sherwin-Williams
Calgary, AB
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Added 59 mins ago
Senior Specialist Labour Relations
Canada Post - Postes Canada
Ottawa, ON
Below are the main job requirements and responsibilities for the Senior Specialist, Labour Relations
Added 2 hours ago
SM
29954-RFR-DTS-071 – Project Manager
S M Software Solutions Inc
Winnipeg, MB
- Full-time
Job Title: 29954-RFR-DTS-071 – Project Manager
Added 5 hours ago
FH
Manager, General Accounting
Fraser Health
New Westminster, BC
- Full-time
…timely and accurate information flow to the Senior Executive and Board of Fraser Health, the Ministry of Health Services and external…
Added 6 hours ago
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Product / Domain Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…award or an ownership percentage. The final grant is subject to board approval, confirmation of the applicable share basis, and the company’s equity plan and grant…
Added 6 hours ago
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Platform Software Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…award or an ownership percentage. The final grant is subject to board approval, confirmation of the applicable share basis, and the company’s equity plan and grant…
Added 6 hours ago
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Junior Product Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…reusable capabilities. This is an early-career role with on-the-job training and guidance from experienced engineers. We welcome evidence from coursework, personal projects, internships,…
Added 6 hours ago
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Forward Deployed Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…award or an ownership percentage. The final grant is subject to board approval, confirmation of the applicable share basis, and the company’s equity plan and grant…
Added 6 hours ago
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Associate Platform Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…reusable capabilities. This is an early-career role with on-the-job training and guidance from experienced engineers. We welcome evidence from coursework, personal projects, internships,…
Added 6 hours ago
S
Associate Forward Deployed Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…reusable capabilities. This is an early-career role with on-the-job training and guidance from experienced engineers. We welcome evidence from coursework, personal projects, internships,…
Added 8 hours ago
TB
Winter Sales Staff
The Bentway
Toronto, ON
- Contract
Added 8 hours ago
TH
Technology Partnership Navigator
The Hospital for Sick Children
Toronto, ON
- Full-time
Added 9 hours ago
SC
Occasional Teacher Long Term Assignment - Grade 8, 1.00 FTE (internal/external)
Sudbury Catholic District School Board
Sudbury, ON
- Full-time
The Sudbury Catholic District School Board, a community recognized for innovation and a great northern lifestyle is centrally located in Northeastern Ontario, and is composed of a rich mix…
Added 9 hours ago
SS
Manager, Financial Planning and Analysis
Sooke School District 62
Victoria, BC
- Part-time
…students and an annual budget that exceeds $245 million. The Board of Education has developed a future-oriented Strategic Plan that focuses on three priority areas: Learning, Engagement,…
Added 9 hours ago
WC
Payroll Administrator
Waterloo Catholic District School Board
Kitchener, ON
- Full-time
The Waterloo Catholic District School Board with a total student population of 38,000, provides services to students in 52 schools (Kindergarten to Grade 12) across the Waterloo Region.
Added 9 hours ago
WC
Expression of Interest - 1.0 FTE - RECE (Registered Early Childhood Educator) at St. John Paul II (K)
Waterloo Catholic District School Board
Kitchener, ON
- Full-time
…abilities, such as relevant experience to perform the duties of this job. Include your resume and covering letter in your…
Added 9 hours ago
UG
26OTR38 - Literacy & Numeracy Support Instructor (WSS)
Upper Grand District School Board
Orangeville, ON
- Full-time
About The Upper Grand District School Board (ugdsb)
Added 9 hours ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 1 Homeroom
York Region District School Board
Markham, ON
- Full-time
At the York Region District School Board, we can offer you a challenging and rewarding career in public education. We support our teachers in their commitment to ensuring student success.…

Closed listing

SERVPRO of Vacaville / Dixon

Administrative Assistant

Grand Rapids, MB, Canada

Compensation: $18.00 - $22.00 per hour · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: Compensation: $18.00 - $22.00 per hour
Job type: Full-time
Closing date: Oct 5, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Sep 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

Benefits

Overtime Opportunities
401(k)
Competitive salary
Opportunity for advancement
Paid time off
Training & development

Summary

Are you a hard-working office professional? Do you enjoy helping others?

An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.

We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”

We are a family owned, and veteran ran company with a welcoming and energetic culture.

Primary Roles And Responsibilities

Answer phones, provide exceptional customer service, and maintain a detailed call log
Coordinate schedules to optimize work efficiency and balanced job scheduling
Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
Complete First Notice of Loss (FNOL) documentation accurately
Complete estimates within 3 days of completion of job
Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
Oversee job file documentation, communications, and subcontractor activities
Filing and photo transfer daily for jobs
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Bill customers for services, process payments, and manage accounts receivable
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Ensure proper on-hand delivery of office and general supplies
Maintain open communication with the General Manager regarding issues, concerns and needs
Perform other job duties as assigned

Necessary Experience And Skill Set

High school diploma or equivalent required
Proven experience in administrative roles, preferably in a fast-paced office environment
Familiarity with basic accounting principles, bookkeeping, and financial reporting
Proficiency in computer applications and ability to adapt to new software applications
Excellent communication, organizational, and multitasking skills
Attention to detail and problem-solving skills

Physical And Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours, And Travel Requirements

This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.

Compensation: $18.00 - $22.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

About employer

More about this job

Responsibilities

The Administrative Assistant manages daily office operations, including scheduling, customer service, and job tracking. They are also responsible for bookkeeping, billing, and maintaining compliance documentation for franchise programs.

Requirements

Candidates must have a high school diploma and proven experience in administrative roles, preferably in a fast-paced environment. Proficiency in computer applications and basic accounting principles is required.

Skills

Customer Service
Scheduling
Bookkeeping
Financial Reporting
Accounts Receivable
Office Management
Multitasking
Problem-solving
Organization
Communication
Data Entry
File Management

Benefits

Overtime Opportunities
401(k)
Competitive salary
Opportunity for advancement
Paid time off
Training & development

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Bookkeeping
Accounts Receivable
FNOL
WIP Board
NAPA Compliance
Financial Reports
Customer Service
Facilities Services
Office Administration
Scheduling
Job Management

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