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Added 3 mins ago
PR
Senior/Principal LLM & Evals Engineer
Perennial Resources International
Toronto, ON
- Full-time
Build representative evaluation datasets and financial “golden sets,” including difficult, ambiguous, adversarial, and business-critical test cases.
Added 3 mins ago
NC
Finance Clerk, Accounts Receivable
Northern College of Applied Arts and Technology
Timmins, ON
- Full-time
Two (2) year diploma in Business Administration with a concentration in Accounting or equivalent related/relevant field; and
Added 3 mins ago
WM
Key Account Manager (China E-Commerce and Customer Success)
WPIC Marketing + Technologies
Canada
- Full-time
…through execution and optimization. You know how to translate business goals into market-specific activations across China, and you’re fluent in working with cross-functional,…
Added 3 mins ago
L
Data Engineer
Luxoft
Canada
- Full-time
Model complex, evolving business domains into clear schemas and API contracts
Added 3 mins ago
IW
Business Systems Analyst
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 3 mins ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
Added 3 mins ago
RH
Senior Compensation Analyst, Total Rewards (Contract)
Robert Half
Toronto, ON
- Contract
Design and enhance compensation and incentive programs aligned with business objectives and market practices.
Added 3 mins ago
AC
Pega Lead System Architect
Avance Consulting
ON · Ontario, Canada
- Full-time
Understand and document/model the customer's business process, business requirements, and business rules. Translate these items into user stories/use cases.
Added 3 mins ago
CB
Sales Assistant
COBS Bread
Calgary, AB
- Full-time
Career advancement opportunities - We have a stake in helping passionate team members grow and have more impact in the business and community
Added 3 mins ago
DG
Co-op, Tax - Transfer Pricing [Winter 2027]
Doane Grant Thornton LLP
Toronto, ON
- Temporary
Writing reports and other business communication
Added 3 mins ago
SH
Senior Enterprise Architect
SE Health
Markham, ON
- Contract
…strategy. This role provides enterprise-wide leadership across business, application, information, data, AI, integration, infrastructure, cloud, and security architectures to ensure…
Added 3 mins ago
IW
Business Systems Analyst
IG Wealth Management
ON · Ontario, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 3 mins ago
IW
Service Specialist, CC Advisor Support
IG Wealth Management
Quebec, QC
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 3 mins ago
S
Sr. Business Manager
Softchoice
Toronto, ON
- Full-time
The Senior Business Manager is the business operator and strategic partner to the Regional Vice Presidents (RVPs) who own P&L results across Softchoice’s sales regions and segments. This…
Added 3 mins ago
E
Senior Full-Stack Developer (Kotlin-Java/React)
Equisoft
Quebec, QC
- Full-time
Role: The Senior Full-Stack Developer (Kotlin-Java/React) reports to the Director, Product Development, and works closely with a team of 14 members composes of Developers, Business…
Added 3 mins ago
OL
Associate Director of Technical Services
Onion Lake Cree Nation
SK · Onion Lake, SK
- Full-time
· Bachelor's degree in Engineering, Business, Management, or a related field.
Added 3 mins ago
B
Environment Monitor
Brunel
Kitimat, BC
- Contract
Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to…
Added 3 mins ago
N(
Registrar
NBCC (New Brunswick Community College)
Moncton, NB
- $114,088 to $128,492 CAD / year
- Full-time
Demonstrated ability to use data, analytics, and business intelligence to support decision-making, planning, and continuous improvement.
Added 3 mins ago
B
General Repair Technician
BGIS
Quebec, QC
- Full-time
Prioritize technical work orders related to building equipment to minimize business disruptions for tenants.
Added 3 mins ago
WC
Outside Sales Representative - Grande Prairie, AB
Wurth Canada
Grande Prairie, AB
- Full-time
…customers while also prospecting for new customers to generate business…
Added 3 mins ago
E
Senior Full-Stack Developer (Kotlin-Java/React)
Equisoft
Montreal, QC
- Full-time
Role: The Senior Full-Stack Developer (Kotlin-Java/React) reports to the Director, Product Development, and works closely with a team of 14 members composes of Developers, Business…
Added 3 mins ago
AS
Full Stack Engineer
Axelon Services Corporation
Montreal, QC
- $65.52 USD / hour
- Other
Partner with product managers, UX/UI teams, architects, data specialists, and business stakeholders to translate requirements into technical outcomes.
Added 3 mins ago
ET
Python Developer
Envision Technology Solutions
Toronto, ON
- Full-time
Partner with engineering, product, operations, and compliance teams to translate business needs into clear, actionable technical requirements and specifications.
Added 3 mins ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Field of study: Accounting, Finance, Business Administration, or a related field.
Added 3 mins ago
SA
Performance Marketing Specialist
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Diploma in marketing, business or similar education.

SERVPRO of Vacaville / Dixon

Administrative Assistant

Grand Rapids, MB, Canada

Compensation: $18.00 - $23.00 per hour · Full-time

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Applications open in a new tab.

Job details

Pay: Compensation: $18.00 - $23.00 per hour
Job type: Full-time
Apply by: Nov 8, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Sep 12, 2026

Original job description

Benefits

Overtime Opportunities
Opportunity for advancement
Paid time off
Training & development
401(k)
Competitive salary

Summary

Are you a hard-working office professional? Do you enjoy helping others?

An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.

We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”

We are a family owned, and veteran ran company with a welcoming and energetic culture.

Primary Roles And Responsibilities

Answer phones, provide exceptional customer service, and maintain a detailed call log
Coordinate schedules to optimize work efficiency and balanced job scheduling
Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
Complete First Notice of Loss (FNOL) documentation accurately
Complete estimates within 3 days of completion of job
Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
Oversee job file documentation, communications, and subcontractor activities
Filing and photo transfer daily for jobs
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Bill customers for services, process payments, and manage accounts receivable
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Ensure proper on-hand delivery of office and general supplies
Maintain open communication with the General Manager regarding issues, concerns and needs
Perform other job duties as assigned

Necessary Experience And Skill Set

High school diploma or equivalent required
Proven experience in administrative roles, preferably in a fast-paced office environment
Familiarity with basic accounting principles, bookkeeping, and financial reporting
Proficiency in computer applications and ability to adapt to new software applications
Excellent communication, organizational, and multitasking skills
Attention to detail and problem-solving skills

Physical And Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours, And Travel Requirements

This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.

Compensation: $18.00 - $23.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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More about this job

Responsibilities

Provide customer service, coordinate schedules, track job progress, and prepare estimates and job documentation. Manage office communications, compliance records, billing, bookkeeping, financial reports, supplies, and company files.

Requirements

A high school diploma or equivalent is required, along with administrative experience, preferably in a fast-paced office. Candidates should understand basic accounting and bookkeeping, be proficient with computer applications, and demonstrate strong communication, organizational, multitasking, attention-to-detail, and problem-solving skills.

Skills

Customer Service
Scheduling
Job Management
Call Logging
Work-In-Progress Tracking
Documentation
Bookkeeping
Financial Reporting
Accounts Receivable
Payment Processing
File Management
Communication
Organization
Multitasking
Attention To Detail
Problem-Solving

Benefits

Overtime Opportunities
Advancement Opportunities
Paid Time Off
Training And Development
401(k)
Competitive Salary

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Scheduling
Job Management
Work-In-Progress Board
First Notice Of Loss
Estimates
Job Paperwork
Job File Documentation
Subcontractor Coordination
National Accounts Program Agreement
Third-Party Programs
Compliance Documentation
Fixed Asset Tracking
Billing
Payment Processing
Accounts Receivable
Bookkeeping
Financial Reporting
Petty Cash
Call Log
Filing
Photo Transfer
Office Supplies
Email
Fax

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