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Added 7 mins ago
R
Manager, AML Model Testing
RBC
Toronto, ON
- Full-time
In support of RBC’s commitment to maintaining a robust enterprise AML Program, the AML Model Testing Manager will support the ongoing AML model development testing process to ensure the…
Added 7 mins ago
AF
Branch Manager - Office 1705
Attain Finance
North Vancouver, BC
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 7 mins ago
FN
Mortgage Underwriter, Excalibur
First National Financial LP
Vancouver, BC
- Full-time
Manager, Residential Underwriting (Excalibur)
Added 7 mins ago
QI
AI Program Manager
Quality IT Resourcing
Montreal, QC
- Contract
We are seeking a proactive Program Manager to lead the planning, coordination, and delivery governance of Model Risk Management’s model lifecycle program. The role has scope to take on…
Added 7 mins ago
KW
Administrative Specialist
Kintetsu World Express
Mississauga, ON
- Full-time
…this role, you will assist the Administration & Procurement Manager with a variety of administrative duties and requirements, helping to maintain organized processes and effective…
Added 7 mins ago
D
Manager, Actuarial Insurance Solutions (AIS) - Property & Casualty
Deloitte
Toronto, ON
- Full-time
As a Manager, you will lead and deliver complex actuarial engagements for Canadian P&C insurers, reinsurers, captives, and public-sector entities. Your responsibilities will include:
Added 7 mins ago
GT
Transformation Release Management Consultant
Global Technical Talent, an Inc. 5000 Company
Toronto, ON
- $75 to $80 CAD / hour
- Contract
…Management Consultant to support a major core banking modernization program. This is a senior-level consulting role focused on coordinating and governing complex software releases across…
Added 22 mins ago
T
Software Engineer II
TD
Toronto, ON · Montreal, QC
- Full-time
Responsible for analyzing a broad range of business requirements, conducting program / system research and analysis to identify key components for solutions delivery and problem resolution
Added 22 mins ago
T
Senior Manager, Business Compliance Oversight – TD Asset Management (5767)
TD
Toronto, ON
- Full-time
…business. TD Wealth Compliance has an immediate need for a Senior Manager, Business Compliance Oversight to provide compliance advisory and second line oversight of TD Asset Management…
Added 22 mins ago
Interim Retail Store Manager
Fire & Flower Inc.
Ottawa, ON
The Interim Retail Store Manager is responsible for the daily operations and profitability of their assigned location(s), according to set goals and business objectives. Daily operations…
Added 22 mins ago
NR
Financial & Special Projects Consultant
Niagara Region
ON · Niagara, ON
- Full-time
…wellness centre, access to the Employee and Family Assistance Program (EFAP), mentorship and training programs, employee recognition programs, and more. In addition, the Region recognizes…
Added 22 mins ago
CL
Finance Manager
Community Living - Fort Erie
Fort Erie, ON
- Part-time
PURPOSE OF POSITION: Under the general direction and supervision of the Executive Director, the Finance Manager provides strategic and operational leadership for the financial management of…
Added 22 mins ago
D
Practice Manager - Airport Hieghts Dental Centre
dentalcorp
St. John's, NL · Airport Heights Dental Centre
- Full-time
…more, along with access to our Employee and Family Assistance…
Added 22 mins ago
C
Director, Product Management, Global Asset Management
CIBC
Toronto, ON
- Full-time
…decision-making across complex portfolios. As a Senior Product Manager, you'll lead the product development, management, and delivery of our in-house Enterprise Risk Management Multi-Asset…
Added 22 mins ago
K
Senior Manager, Transfer Pricing
KPMG
Calgary, AB · Vancouver, BC · ON · Toronto, Ontario
- Full-time
Bachelor’s or Master’s degree in Economics, Finance, Law or related field
Added 22 mins ago
K
Manager, Transfer Pricing
KPMG
Calgary, AB · Vancouver, BC · ON · Toronto, Ontario
- Full-time
Bachelor’s or Master’s degree in Economics, Finance, Law or related field
Added 22 mins ago
B
IT Audit Manager
BMO
Toronto, ON · FCP
- Full-time
Ensures that all audit procedures executed are conducted in accordance to Corporate Audit Methodology as confirmed by it’s Quality Assurance program and/or regulatory examination results.
Added 22 mins ago
R
Bilingual Fraud Advisor Advice Centre- EN
RBC
Montreal, QC
- Full-time
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, and stock where applicable
Added 22 mins ago
SH
Operations Manager
Sturgeon Heights Community Centre
Winnipeg, MB
- Full-time
In the Operations Manager role, you will help shape how the centre serves the neighbourhood
Added 38 mins ago
M
Assistant Rooms Operations Manager
Marriott
Vancouver, BC
- Full-time
Assists in the use of a guest information tracking system to ensure that a successful repeat guest recognition program is in use to recognize guest preferences and
Added 38 mins ago
M
Manager, National Tax Services
MNP
Langley (District), BC · Maple Ridge, BC · Vancouver, BC · BC · Markham, ON · Toronto, ON · ON · Surrey, BC · Langley, BC · Mississauga, ON
- Full-time
Make an impact with our National Tax Services Group as a Manager. This diverse team of professionals provides best-in-class industry and technical expertise to internally drive the success…
Added 38 mins ago
Business Operations Manager
Cooke Inc.
Stellarton, NS
We are looking for an experienced Business Operations Manager to join our team in Stellarton, Nova Scotia. Reporting to the Senior Vice President of Global Logistics and Transportation,…
Added 52 mins ago
AC
Manager, Tax / Directeur(trice), Fiscalité
ACCA Careers
Bathurst, NB
- Full-time
Make an impact with our Tax team as a Manager. This diverse team of professionals delivers customized tax strategies within a complex and dynamic regulatory framework. As a trusted advisor,…
Added 53 mins ago
Senior Manager, Business Technology Analyst (FX Technology)
Scotiabank
Toronto, ON
The Senior Manager, Business Technology Analyst, FX Technology is responsible for driving strategic technology initiatives across the Foreign Exchange business. Acting as the critical…
Added 53 mins ago
Senior Manager, Data Strategy and Operations
Scotiabank
Toronto, ON
…is seeking a delivery-focused data leader to serve as Senior Manager, Data Strategy and Operations. Reporting to the Director, Data Strategy Enablement and Operations, you will execute the…

SERVPRO of Vacaville / Dixon

Administrative Assistant

Grand Rapids, MB, Canada

Compensation: $18.00 - $22.00 per hour · Full-time

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Job details

Pay: Compensation: $18.00 - $22.00 per hour
Job type: Full-time
Apply by: Dec 4, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Nov 4, 2026

Original job description

Benefits

Overtime Opportunities
Opportunity for advancement
Paid time off
Training & development
401(k)
Competitive salary

Summary

Are you a hard-working office professional? Do you enjoy helping others?

An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.

We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”

We are a family owned, and veteran ran company with a welcoming and energetic culture.

Primary Roles And Responsibilities

Answer phones, provide exceptional customer service, and maintain a detailed call log
Coordinate schedules to optimize work efficiency and balanced job scheduling
Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
Complete First Notice of Loss (FNOL) documentation accurately
Complete estimates within 3 days of completion of job
Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
Oversee job file documentation, communications, and subcontractor activities
Filing and photo transfer daily for jobs
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Bill customers for services, process payments, and manage accounts receivable
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Ensure proper on-hand delivery of office and general supplies
Maintain open communication with the General Manager regarding issues, concerns and needs
Perform other job duties as assigned

Necessary Experience And Skill Set

High school diploma or equivalent required
Proven experience in administrative roles, preferably in a fast-paced office environment
Familiarity with basic accounting principles, bookkeeping, and financial reporting
Proficiency in computer applications and ability to adapt to new software applications
Excellent communication, organizational, and multitasking skills
Attention to detail and problem-solving skills

Physical And Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours, And Travel Requirements

This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.

Compensation: $18.00 - $22.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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More about this job

Responsibilities

Provide customer service and coordinate office operations, including phone calls, job scheduling and tracking, job documentation, and communications with staff and subcontractors. Handle billing, payment processing, bookkeeping, financial reporting, compliance records, filing, supplies, and general administrative support.

Requirements

A high school diploma or equivalent is required, along with administrative experience, preferably in a fast-paced office. Candidates should have basic accounting and bookkeeping knowledge, computer proficiency, strong communication and organizational skills, multitasking ability, attention to detail, and problem-solving skills.

Skills

Customer Service
Scheduling
Job Management
Call Logging
Documentation
Bookkeeping
Financial Reporting
Accounts Receivable
Payment Processing
Microsoft and Computer Applications
Communication
Organization
Multitasking
Attention to Detail
Problem-Solving
File Management

Benefits

Overtime Opportunities
Advancement Opportunities
Paid Time Off
Training and Development
401(k)
Competitive Salary

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Job Scheduling
Work-in-Progress Board
First Notice of Loss
Estimates
Job Tracking
Job File Documentation
Subcontractor Coordination
National Accounts Program Agreement
Third-Party Programs
Compliance Documentation
Fixed Asset Tracking
Billing
Payment Processing
Accounts Receivable
Bookkeeping
Financial Reporting
Petty Cash
Call Log
Filing
Photo Transfer
Office Supplies
Email
Fax
Calendar Management
Fire and Water Damage Restoration

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