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Added 6 mins ago
Sous Chef
HelloFresh
Mississauga, ON
We are looking for an experienced Sous Chef who will oversee daily kitchen operations of our newest brand: Factor (factormeals.ca), a healthy, ready-to-heat meal delivery service. Reporting…
Added 6 mins ago
W
Operations Associate
Wellington-Altus
Winnipeg, MB
- Full-time
Reporting to the Senior Manager, Operations Account Services & Support, The Operations Assistant will support our Wealth Advisors and associates to ensure quality control of documents and…
Added 6 mins ago
1
People Business Partner (12-Month Contract)
1-800-GOT-JUNK?
Vancouver, BC · Toronto, ON
- Full-time
Lead through change. Support leaders in navigating organizational changes, helping them anticipate people impacts, build thoughtful change plans, and guide their teams through uncertainty.
Added 6 mins ago
PE
Truck Driver
Premier Equipment
Hagersville, ON
- $24 to $27 CAD / hour
- Part-time
…deliver innovative equipment, expert service, and unmatched support. Since the 1950s, we’ve grown with a clear purpose: To be the best part of our customer’s day by improving their business…
Added 6 mins ago
FB
Assistant Department Manager - Kingston
Farm Boy Inc.
Kingston, ON
- From $21.5 CAD / hour
- Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 6 mins ago
Truck Driver III
City of Edmonton
AB
…Truck Driver III, you’ll be on the front lines of our city’s operations - from maintaining critical infrastructure to ensuring our roads and sidewalks are safe through the winter months and…
Added 6 mins ago
EC
Material Handler
EMCO Corporation
Cranbrook, BC
- Up to $45,000 CAD / year
- Full-time
…industry. We provide quality and cutting-edge products that help support residential, commercial and infrastructure initiatives across…
Added 21 mins ago
AL
AltaGas - Plant Operator, REEF
AltaGas Ltd.
Prince Rupert, BC
- Full-time
AltaGas is seeking a Plant Operator to join our REEF Terminal Operations team. Receiving direction from the Panel Control Operator and reporting directly to the Shift Supervisor, you will…
Added 21 mins ago
TG
Retail Sales Associate - IDS Tennis Club Pro Shop
Tennis Giant
Montreal, QC
- Part-time
Added 21 mins ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
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Added 21 mins ago
BW
FULL TIME Irreg Emergency Medical Call Taker (EMCT) - Victoria/Langford
BC Women's Hospital and Health Centre
Victoria, BC
- Full-time
If you have already applied for LANGFORD Dispatch Operations Center in the last two months, please refrain from applying again for this posting. **
Added 21 mins ago
LK
Interim Vice President, Finance / Controller
LHH Knightsbridge
Toronto, ON
- Contract
Our client is a large, complex Canadian organization with significant operations across Canada and the United States. They are seeking an experienced Interim Vice President, Finance /…
Added 21 mins ago
ED
Observability Product Owner-EN 503
Export Development Canada | Exportation et développement Canada
Calgary, AB
- $96,557 to $128,743 CAD / year
- Full-time
Technology Operations & Services (TOS) is EDC's "run, support and sustain" engine for technology services, helping keep technology stable, dependable and resilient while enabling employees…
Added 21 mins ago
ED
Observability Product Owner-EN 503
Export Development Canada | Exportation et développement Canada
Halifax, NS
- $96,557 to $128,743 CAD / year
- Full-time
Technology Operations & Services (TOS) is EDC's "run, support and sustain" engine for technology services, helping keep technology stable, dependable and resilient while enabling employees…
Added 21 mins ago
ED
Observability Product Owner-EN 503
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $96,557 to $128,743 CAD / year
- Full-time
Technology Operations & Services (TOS) is EDC's "run, support and sustain" engine for technology services, helping keep technology stable, dependable and resilient while enabling employees…
Added 21 mins ago
I
Office Administrator
IICRC
Grande Prairie, AB
- Full-time
PAUL DAVIS RESTORATION Grande Prairie is seeking a motivated and detail-oriented Office Administrator to support daily office operations and help ensure an exceptional customer experience…
Added 21 mins ago
ED
Observability Product Owner-EN 503
Export Development Canada | Exportation et développement Canada
Montreal, QC
- $96,557 to $128,743 CAD / year
- Full-time
Technology Operations & Services (TOS) is EDC's "run, support and sustain" engine for technology services, helping keep technology stable, dependable and resilient while enabling employees…
Added 21 mins ago
ED
Observability Product Owner-EN 503
Export Development Canada | Exportation et développement Canada
Toronto, ON
- $96,557 to $128,743 CAD / year
- Full-time
Technology Operations & Services (TOS) is EDC's "run, support and sustain" engine for technology services, helping keep technology stable, dependable and resilient while enabling employees…
Added 21 mins ago
ED
Observability Product Owner-EN 503
Export Development Canada | Exportation et développement Canada
AB · Edmonton, AB
- $96,557 to $128,743 CAD / year
- Full-time
Technology Operations & Services (TOS) is EDC's "run, support and sustain" engine for technology services, helping keep technology stable, dependable and resilient while enabling employees…
Added 21 mins ago
B
Stripe Revenue & Payments Analyst
BoomerangFX
Mississauga, ON
- $65,000 to $70,000 CAD / year
- Full-time
Minimum 5 years experience in managing payment operations, revenue reconciliation, subscription billing, and accounts receivable with strong attention to detail. Skilled in reconciling…
Added 21 mins ago
HI
Privacy and Compliance Specialist
Healthcare Insurance Reciprocal of Canada (HIROC)
Toronto, ON
- Contract
Healthcare Insurance Reciprocal of Canada (HIROC) is a trusted healthcare safety advisor, committed to offering a full spectrum of insurance, risk and claims management products and support.
Added 21 mins ago
FB
Assistant Department Manager - Kingston
Farm Boy Inc.
Kingston, ON
- $21.5 CAD / hour
- Full-time
Support daily operations by ensuring outstanding customer service, accurate merchandising and rotation, adequate staffing coverage, and consistent department cleanliness.
Added 21 mins ago
IG
Material Handler
Insight Global
Hamilton, ON
- $19 to $20 CAD / hour
- Full-time
…acting as material handlers, equipment operators, maintenance support, and metal graders. In this role, you will be the primary face of the company in our yard, assisting a wide variety of…
Added 21 mins ago
RI
Varicent Developer (IBM Cognos)
RP Inc.
Toronto, ON
- Contract
…them into technical solutions, and implementing changes to support sales compensation plans and performance analytics. The role involves troubleshooting system issues, optimizing existing…
Added 21 mins ago
MG
Assistant General Manager
Milestones Grill + Bar
Guelph, ON
- Full-time
…in hospitality and training. Team members are given tools, support, and opportunities to grow into hospitality experts and culinary specialists. Milestones is a strong fit for individuals…

SERVPRO of Vacaville / Dixon

Administrative Assistant

Grand Rapids, MB, Canada

Compensation: $18.00 - $22.00 per hour · Full-time

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Job details

Pay: Compensation: $18.00 - $22.00 per hour
Job type: Full-time
Apply by: Dec 4, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Nov 4, 2026

Original job description

Benefits

Overtime Opportunities
Opportunity for advancement
Paid time off
Training & development
401(k)
Competitive salary

Summary

Are you a hard-working office professional? Do you enjoy helping others?

An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.

We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”

We are a family owned, and veteran ran company with a welcoming and energetic culture.

Primary Roles And Responsibilities

Answer phones, provide exceptional customer service, and maintain a detailed call log
Coordinate schedules to optimize work efficiency and balanced job scheduling
Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
Complete First Notice of Loss (FNOL) documentation accurately
Complete estimates within 3 days of completion of job
Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
Oversee job file documentation, communications, and subcontractor activities
Filing and photo transfer daily for jobs
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Bill customers for services, process payments, and manage accounts receivable
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Ensure proper on-hand delivery of office and general supplies
Maintain open communication with the General Manager regarding issues, concerns and needs
Perform other job duties as assigned

Necessary Experience And Skill Set

High school diploma or equivalent required
Proven experience in administrative roles, preferably in a fast-paced office environment
Familiarity with basic accounting principles, bookkeeping, and financial reporting
Proficiency in computer applications and ability to adapt to new software applications
Excellent communication, organizational, and multitasking skills
Attention to detail and problem-solving skills

Physical And Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours, And Travel Requirements

This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.

Compensation: $18.00 - $22.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

Apply About employer

More about this job

Responsibilities

Provide customer service and coordinate office operations, including phone calls, job scheduling and tracking, job documentation, and communications with staff and subcontractors. Handle billing, payment processing, bookkeeping, financial reporting, compliance records, filing, supplies, and general administrative support.

Requirements

A high school diploma or equivalent is required, along with administrative experience, preferably in a fast-paced office. Candidates should have basic accounting and bookkeeping knowledge, computer proficiency, strong communication and organizational skills, multitasking ability, attention to detail, and problem-solving skills.

Skills

Customer Service
Scheduling
Job Management
Call Logging
Documentation
Bookkeeping
Financial Reporting
Accounts Receivable
Payment Processing
Microsoft and Computer Applications
Communication
Organization
Multitasking
Attention to Detail
Problem-Solving
File Management

Benefits

Overtime Opportunities
Advancement Opportunities
Paid Time Off
Training and Development
401(k)
Competitive Salary

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Job Scheduling
Work-in-Progress Board
First Notice of Loss
Estimates
Job Tracking
Job File Documentation
Subcontractor Coordination
National Accounts Program Agreement
Third-Party Programs
Compliance Documentation
Fixed Asset Tracking
Billing
Payment Processing
Accounts Receivable
Bookkeeping
Financial Reporting
Petty Cash
Call Log
Filing
Photo Transfer
Office Supplies
Email
Fax
Calendar Management
Fire and Water Damage Restoration

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