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Added 4 mins ago
P
Lifecycle Marketing Manager, Silvie
Pontosense
Toronto, ON
- Full-time
If you have a disability or special need that requires accommodation during the hiring process, please let us know. We will work with you to make the necessary accommodations to ensure a…
Added 4 mins ago
PH
Logistic Supervisor
Provincial Health Services Authority
Victoria, BC
- Full-time
Reporting to the Assistant Manager, Logistics, this position is responsible for the coordination of and workflow practices within the Logistics Department including supervising staff,…
Added 4 mins ago
MD
Construction Project Operations Manager
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Construction Project Operations Manager
Added 4 mins ago
WC
(CAN) Front End Checkout Team Associate
Walmart Canada
Whitehorse, YT
- Full-time
Position Summary...To support and process transactions, providing exceptional customer service to ensure a positive shopping experience and drive customer loyalty.
Added 4 mins ago
WC
Consumables Associate
Walmart Canada
Saskatoon, SK
- Full-time
…This Associate will function as part of a team to stock and process merchandise and assist customers with their shopping needs, all in a safe and clean environment. If you are looking for…
Added 4 mins ago
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Product Engineer, Mobile & UX
Pontosense
Toronto, ON
- Full-time
…possible with AI. You'll work directly with our Senior Product Manager and engineering team to bring that experience to…
Added 4 mins ago
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Coordinator, Information Management / Coordinateur, Gestion de l’information
CATSA / ACSTA
Ottawa, ON
- $62,889 to $78,610 CAD / year
- Contract
The Coordinator, Information Management, reporting to the General Manager, Corporate Security, Facilities and Information is responsible for providing day-to-day delivery and support of…
Added 4 mins ago
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Maintenance Coordinator YYZ
AvPosts
Mississauga, ON
- Internship
Reporting to: Maintenance Manager Location: Mississauga, Ontario Schedule: This role works an 11 hour shift (inclusive of 1 hour of unpaid breaks) Closing date: November 13, 2026 The big…
Added 4 mins ago
AU
Security Guard - Shopping Mall (Full Time)
Allied Universal
Winnipeg, MB
- $20 CAD / hour
- Full-time
Fully support the Manager’s “Green” initiatives at the Property and those of the tenants and merchants at the Property.
Added 4 mins ago
SA
Engineering Manager - Production & Energy
Standard Aero
Winnipeg, MB
- Full-time
The Production & Energy Engineering Manager provides technical leadership and oversight for the combined Energy and Production Engineering teams. This role is responsible for supporting…
Added 4 mins ago
SA
Engineering Manager - Repair & Process
Standard Aero
Winnipeg, MB
- Full-time
The Repair Development & Process Engineering Manager provides technical leadership and oversight for the combined Repair Development and Process Engineering teams. This role is responsible…
Added 33 mins ago
D
Senior Manager, Vendor Operations
Deluxe
SK
- Full-time
The Senior Manager, Vendor Operations is a senior leadership role responsible for overseeing the execution and continuous improvement of end-to-end dubbing vendor operations.
Added 33 mins ago
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Quality Lead
Accenture
Toronto, ON
- Full-time
…alignment with the (Integrated) Project Delivery Team and Senior Manager, CP Quality…
Added 33 mins ago
TH
Plastic & Reconstructive Surgeon
The Hospital for Sick Children
Toronto, ON
- Full-time
Added 33 mins ago
FH
Registered Nurse, Emergency - Specialty Qualified - Royal Columbian Hospital
Fraser Health
New Westminster, BC
- Full-time
Participates in the care and discharge planning process for patients on admission by ensuring the care plan is established and implemented effectively, updating care plan and intervening as…
Added 1 hour ago
M
Shift manager - fast food restaurant
McDonald's
Langdon, AB
- Full-time
Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
Added 1 hour ago
KC
Shift manager - fast food restaurant
KFC Canada (Yum! Brands Subsidiary)
NS · New Waterford, NS
- Full-time
Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
Added 1 hour ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Hamilton, ON
- $18.42 to $27.02 CAD / hour
- Full-time
Accommodations are available on request for all candidates taking part in any aspect of the recruitment and selection process. Email us at talent at lifemark.ca
Added 1 hour ago
CE
Quality Manager
caoutchoucs et plastiques Falpaco inc
Granby, QC
- Full-time
Reporting to the General Manager, the Quality Manager will contribute to the implementation and monitoring of the company's quality management and continuous improvement activities.
Added 1 hour ago
RM
Manager
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
The Unit Manager reports to the Director of Medicine, ICU, Respiratory and Post Acute Care. They promote, facilitate, and manage the unit environment in such a way that patients receive…
Added 1 hour ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interprofessional team, reporting to the Manager of Patient Flow, the RN Care Coordinator provides patient-centered care, supporting patients transitioning from hospital…
Added 1 hour ago
IP
Senior Engineer, Rotating Equipment, Heartland Petrochemical Complex
Inter Pipeline
AB · Strathcona County, AB
- Full-time
…AB, the Senior Rotating Equipment Engineer will report to the Manager, Reliability & Discipline Engineering. The Senior Rotating Equipment Engineer will be an experienced subject matter…
Added 1 hour ago
HT
Proactive Monitoring Spec.
Husky Technologies
Bolton, ON
- Full-time
…By monitoring remotely connected systems and identifying any process deviations, The Monitoring Center SME is responsible of investigating the root cause and work together with customer and…
Added 1 hour ago
RV
Commercial Manager – Industry Key Accounts
Royal Van Leeuwen
Bolton, ON
- Full-time
Ensure appropriate people management (based on HR wheel) with support from the responsible HR Manager
Added 1 hour ago
DG
Recruiter
Dexterra Group
Mississauga, ON
- Full-time
Reporting to the Manager, Recruitment & Logistics , the Recruiter is responsible for staff needs of Dexterra Food Services. The successful candidate will enjoy working in a face-paced,…

SERVPRO of Vacaville / Dixon

Administrative Assistant

Grand Rapids, MB, Canada

Compensation: $18.00 - $22.00 per hour · Full-time

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Job details

Pay: Compensation: $18.00 - $22.00 per hour
Job type: Full-time
Apply by: Dec 4, 2026
Working hours: 40 hours per week
Posting language: English
Posted: Nov 4, 2026

Original job description

Benefits

Overtime Opportunities
Opportunity for advancement
Paid time off
Training & development
401(k)
Competitive salary

Summary

Are you a hard-working office professional? Do you enjoy helping others?

An Administrative Assistant plays a pivotal role in facilitating efficient office operations and ensuring seamless communication with customers, stakeholders, and team members. This position involves diverse responsibilities, ranging from customer service, scheduling of jobs, job management and tracking, drafting correspondence, creating and filing reports and other duties as assigned.

We have a sincere drive toward the goal of helping make fire and water damage “Like it never even happened!”

We are a family owned, and veteran ran company with a welcoming and energetic culture.

Primary Roles And Responsibilities

Answer phones, provide exceptional customer service, and maintain a detailed call log
Coordinate schedules to optimize work efficiency and balanced job scheduling
Manage the Work-in-Progress (WIP) Board to keep staff updated on daily schedules and job statuses
Complete First Notice of Loss (FNOL) documentation accurately
Complete estimates within 3 days of completion of job
Prepare job paperwork for Crew/Estimators and ensure timely conversion of estimates
Oversee job file documentation, communications, and subcontractor activities
Filing and photo transfer daily for jobs
Maintain compliance with National Accounts Program Agreement (NAPA) and Third-Party Programs
Manage franchise-specific compliance documentation and track fixed assets
Bill customers for services, process payments, and manage accounts receivable
Handle daily bookkeeping, prepare financial reports, and manage petty cash
Maintain an organized file system and company calendar/schedule
Manage outgoing/incoming mail, email, and faxes, as well as review and route Bulletins
Ensure proper on-hand delivery of office and general supplies
Maintain open communication with the General Manager regarding issues, concerns and needs
Perform other job duties as assigned

Necessary Experience And Skill Set

High school diploma or equivalent required
Proven experience in administrative roles, preferably in a fast-paced office environment
Familiarity with basic accounting principles, bookkeeping, and financial reporting
Proficiency in computer applications and ability to adapt to new software applications
Excellent communication, organizational, and multitasking skills
Attention to detail and problem-solving skills

Physical And Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Normal Working Hours, Additional Working Hours, And Travel Requirements

This is a full-time position working hours varying between 7:00am-7:00pm, Monday–Friday, minimum of 40 hours per week. This position may require longer hours and flexibility in hours may be needed depending upon the business needs.

Compensation: $18.00 - $22.00 per hour

Picture yourself here fulfilling your potential.

At SERVPRO®, you can make a positive difference in people’s lives each and every day! We’re seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. With nearly 2,000 franchises all over the country, finding exciting and rewarding SERVPRO® career opportunities near you is easy! We look forward to hearing from you.

All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.

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More about this job

Responsibilities

Provide customer service and coordinate office operations, including phone calls, job scheduling and tracking, job documentation, and communications with staff and subcontractors. Handle billing, payment processing, bookkeeping, financial reporting, compliance records, filing, supplies, and general administrative support.

Requirements

A high school diploma or equivalent is required, along with administrative experience, preferably in a fast-paced office. Candidates should have basic accounting and bookkeeping knowledge, computer proficiency, strong communication and organizational skills, multitasking ability, attention to detail, and problem-solving skills.

Skills

Customer Service
Scheduling
Job Management
Call Logging
Documentation
Bookkeeping
Financial Reporting
Accounts Receivable
Payment Processing
Microsoft and Computer Applications
Communication
Organization
Multitasking
Attention to Detail
Problem-Solving
File Management

Benefits

Overtime Opportunities
Advancement Opportunities
Paid Time Off
Training and Development
401(k)
Competitive Salary

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Customer Service
Job Scheduling
Work-in-Progress Board
First Notice of Loss
Estimates
Job Tracking
Job File Documentation
Subcontractor Coordination
National Accounts Program Agreement
Third-Party Programs
Compliance Documentation
Fixed Asset Tracking
Billing
Payment Processing
Accounts Receivable
Bookkeeping
Financial Reporting
Petty Cash
Call Log
Filing
Photo Transfer
Office Supplies
Email
Fax
Calendar Management
Fire and Water Damage Restoration

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