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Added 5 mins ago
HL
Building Manager - Guelph
Homestead Land Holdings Limited
Guelph, ON
- Full-time
As a Building Manager at Homestead, you will oversee the daily operations of the building, ensuring it is well maintained, efficiently managed, and welcoming for residents and visitors.…
Added 5 mins ago
HL
Mobile Building Operator (Live- Out)- Ottawa
Homestead Land Holdings Limited
Oakville, ON
- Full-time
Other duties as assigned by the Property Manager
Added 20 mins ago
G
Service Manager in Training
Groundworks
Burlington, ON
- Full-time
At Groundworks, we invest in people who are ready to lead, grow, and make an impact. Our Branch Manager Training Program (BMTP) is a six-month immersive development experience designed to…
Added 20 mins ago
DC
executive sous-chef
Domaine Château-Bromont
Bromont, QC
- Full-time
Prepare and cook complete meals and specialty foods for events such as banquets
Added 34 mins ago
R
Client Advisor
RBC
St. Marys, ON
- Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 50 mins ago
DH
Events and Outreach Coordinator
Dartmouth Heritage Museum
Dartmouth, NS
- Full-time
Working under the Executive Director, the Events and Outreach Coordinator will support the Dartmouth Heritage Museum (DHM) in delivering engaging events, programs, community outreach, and…
Added 1 hour ago
Administrative Coordinator, Academic Reviews
University of Toronto
Toronto, ON
…Life and their broader portfolio. Working closely with the Manager, Governance and Academic Reviews, you will administer end-to-end academic review cycles, including liaising between…
Added 1 hour ago
OF
Studio Manager
Orangetheory Fitness 10076
AB · Grande Prairie, AB
- $25 to $30 CAD / hour
- Full-time
STUDIO MANAGER | ORANGETHEORY FITNESS GRANDE PRAIRIE
Added 1 hour ago
FH
Hotel Manager
Fairmont Hotels & Resorts
Vancouver, BC
- Full-time
As Hotel Manager, you will partner with the General Manager to lead hotel operations, develop our leaders and deliver memorable guest experiences. Your visible leadership, operational…
Added 2 hours ago
FH
Hotel Manager
Fairmont Hotels & Resorts
Vancouver, BC
- Full-time
As Hotel Manager, you will partner with the General Manager to lead hotel operations, develop our leaders and deliver memorable guest experiences. Your visible leadership, operational…
Added 2 hours ago
BU
Premier Client Specialist
BMO U.S.
Toronto, ON
- Full-time
Coordinates outreach efforts for seminars, campaigns, or client events.
Added 2 hours ago
HT
Manager, Internal Controls
Husky Technologies
Bolton, ON
- Full-time
Working with Internal Audit and the global Finance and Operations teams, the Manager, Internal Controls will play a critical role in Husky’s global financial reporting. This includes the…
Added 2 hours ago
L
Tech Vendor Management Manager
lululemon
Vancouver, BC
- Full-time
Reporting to the Senior Director, Procurement, the Manager, Technology Vendor Management partners with business and technology stakeholders to ensure strategic suppliers deliver strong…
Added 2 hours ago
SC
shift supervisor - Store# 04277, INDIGO SOUTH KEYS
Starbucks Coffee Company
Ottawa, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 2 hours ago
SC
shift supervisor - Store# 56560, 894 TOWER STREET SOUTH
Starbucks Coffee Company
Fergus, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 2 hours ago
TU
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
This position reports to the Manager and Writer, Faculty ARPT and Emeriti and works closely with: 1) the Department Head, 2) Chair of the Department Appointment, Reappointment, Promotion,…
Added 3 hours ago
R
People Generalist (3 days/week)
Rentman
Toronto, ON
- Part-time
Spot early signals on engagement, wellbeing and fit, and share them with the right manager and People partner.
Added 3 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Reporting to the Restaurant Manager is responsible to provide leadership with the team and takes ownership of daily operations. The ability to react to situations that need a sense of…
Added 3 hours ago
SC
shift supervisor - Store# 04238, 216 ELGIN STREET
Starbucks Coffee Company
Ottawa, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 3 hours ago
C
Business Development Manager
CYGNVS
Toronto, ON
- Full-time
We're building our inaugural Business Development Representative (BDR) team - four BDRs and this Manager role. This is a founding-team opportunity: you won't be inheriting an existing…
Added 4 hours ago
C
Business Development Representative
CYGNVS
Toronto, ON
- Full-time
We're hiring our inaugural Business Development Representative (BDR) team - four BDRs plus a BDR Manager. This is a founding team opportunity: you'll help define how the function runs, not…
Added 4 hours ago
UH
Timber-Tech Truss LP. - Design Manager
UpSourced HR
Aldersyde, AB
- Full-time
Timber-Tech Truss is looking for an experienced Design Manager to lead and manage our design team, ensuring timely, accurate, and cost-effective design of engineered wood products (EWP) and…
Added 5 hours ago
CU
Ctr, Sport&Wellness Attendant
Capilano University
North Vancouver, BC
- Part-time
…within the facility. This position typically reports to the Manager, Athletics…
Added 5 hours ago
UO
Assistant Manager and Writer, Faculty Appointments, Reappointments, Promotion, Tenure (ARPT), and Emeriti
University of British Columbia
Vancouver, BC · PHSA | BC Children's Hospital - Ambulatory Care Building (BCCHA)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
This position reports to the Manager and Writer, Faculty ARPT and Emeriti and works closely with: 1) the Department Head, 2) Chair of the Department Appointment, Reappointment, Promotion,…
Added 6 hours ago
FS
Fluevogologist/Sales Associate | Ottawa (p/t)
Fluevog Shoes
Ottawa, ON
- $19 CAD / hour
- Part-time
The role of a Fluevogologist is to support the Store Manager, to be an amazing human being, and to champion the store and company’s values and goals in connecting our customers with the…

SGGG Fund Services Inc.

Administrative and Payroll Assistant

Toronto, ON, Canada

$58,000 to $63,000 CAD / year · Contract

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Job details

Pay: $58,000 to $63,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Positions available: 1
Posting language: English
Posted: Oct 9, 2026

Original job description

About Us

SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.

We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.

About The Role

This is a one-year maternity leave contract role.

We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.

Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.

What You’ll Do

Accounts Receivable

Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up‑to‑date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.

Accounts Payable & Month-End Support

Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.

Payroll Support

Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.

General Administrative Duties

Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.

What You’ll Bring

Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.

You Should Embody:

Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.

What We Offer

This position offers a salary range of $58,000–$63,000 annually. An award-winning open-door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
RRSP Matching that increases with tenure
Parental Leave top up program
Team connection through quarterly team lunches, bi-annual company-wide events, sport and charity initiatives
Support for professional learning and development
Milestone recognition program

Application Information

Number of positions: 1
This is new headcount, and we are actively recruiting for it.
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).

Please submit your resume via our careers portal: https://sgggfsi.com/careers/

IDEA & Accommodations (AODA)

SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.

SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Recruitment Process

Online Assessment: Shortlisted candidates may need to complete a role‑based assessment.
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role‑specific interview held either virtually or in person.
Decision: Decision communicated and updates provided at each stage.

Apply About employer

More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, monitor outstanding balances, and maintain accurate accounts receivable records and fee schedules. Support accounts payable, month-end close, vendor payments, payroll administration, and general office recordkeeping and clerical tasks.

Requirements

Applicants should have post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience. They should be proficient in Microsoft Office, especially Excel and Outlook, and demonstrate accuracy, organization, responsiveness, and the ability to manage competing priorities; QuickBooks experience is an asset, and payroll experience is advantageous.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
QuickBooks
Microsoft Excel
Microsoft Outlook
Data Entry
Financial Recordkeeping
Invoice Reconciliation
Month-End Close Support
Vendor Payments
Attention To Detail
Time Management
Prioritization

Benefits

Medical, Dental, And Vision Coverage
Lifestyle And Health Spending Accounts
RRSP Matching
Parental Leave Top-Up
Professional Learning And Development
Quarterly Team Lunches
Company-Wide Events
Sports And Charity Initiatives
Milestone Recognition Program
Flexible Work Arrangements

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Alternative Funds
Accounts Receivable
Accounts Payable
Payroll
Client Invoicing
Fee Calculations
Fee Schedules
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Data Entry
Cheque Deposits
Invoice Reconciliation
Month-End Close
Vendor Payments
Online Banking
Financial Records
Internal Controls
Audit Support
Compliance
Administrative Support
Hybrid Work
Financial Services

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