Jobs in Canada

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Added 3 mins ago
AE
Senior Mining Engineer, Mine Scheduling
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Added 33 mins ago
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Added 34 mins ago
SF
Administrative and Payroll Assistant (Contract)
SGGG Fund Services Inc.
Toronto, ON
- $58,000 to $63,000 CAD / year
- Contract
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Added 34 mins ago
WC
(CAN) Stock Unloader Associate
Walmart Canada
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- Full-time
…fast‑paced retail environment. In this role, you play a key part in keeping the store running smoothly by unloading trailers, processing merchandise, and moving pallets to the sales floor,…
Added 34 mins ago
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(CAN) Dairy Frozen Associate
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Added 34 mins ago
CC
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Added 34 mins ago
CR
Part Time HCA- 3pm-10pm
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Added 34 mins ago
WC
(CAN) Distribution Centre Team Associate - Production Back Up Desk Clerk ( Receiving) SUN-WED DAYS
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Added 34 mins ago
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Health and Safety Manager - Central Region
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Toronto, ON · Scarborough, ON
- Full-time
…successful in obtaining the position. Information submitted as part of the job application process will be kept on file for 3 years from the date of submission in accordance with…

SGGG Fund Services Inc.

Administrative and Payroll Assistant (Contract)

Toronto, ON, Canada

$58,000 to $63,000 CAD / year · Contract

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Job details

Pay: $58,000 to $63,000 CAD / year
Job type: Contract
Apply by: Dec 11, 2026
Positions available: 1
Posting language: English
Posted: Nov 11, 2026

Original job description

About Us

SGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide full-service fund administration to clients from our headquarters in Toronto and affiliate offices in Cayman, the United States, and India. Our vision is to be the first choice for fund administration.

We have repeatedly earned Top Hedge Fund Administrator at the Canadian Hedge Fund Awards, and have been named to several national Great Place to Work lists.

About The Role

This is a one-year maternity leave contract role.

We are hiring an Administrative and Payroll Assistant to join our Office Management Team. This role is ideal for someone beginning their administrative career and looking to gain experience in invoicing support, financial administration, and general office tasks. The successful candidate will assist with preparing client invoices, performing data entry, completing basic fee calculations, and supporting both accounts receivable and accounts payable functions.

Office Location & Hybrid Model

Our office is in downtown Toronto, a 5-minute walk from Union Station.
We embrace a flexible hybrid work model that offers flexibility between working remotely or in the office.
This role requires in office presence 2-3x per month.

What You’ll Do

Accounts Receivable

Assist with preparing and issuing client invoices, ensuring accuracy and timely delivery.
Perform basic calculations to determine fees, and adjustments.
Prepare and process invoices in QuickBooks (experience with QuickBooks is an asset but not required).
Post daily payments to maintain accurate, up‑to‑date accounts receivable records.
Complete periodic cheque deposits in accordance with internal control procedures.
Monitor and respond to internal emails regarding accounts receivable inquiries, discrepancies, and follow-ups.
Track outstanding payments and escalate issues when required.
Reconcile invoices by verifying amounts, identifying discrepancies, and ensuring alignment with supporting documentation and fee schedules.
Manage and update fee schedules by regularly reviewing, standardizing, and maintaining service fee structures to ensure accurate and consistent billing.

Accounts Payable & Month-End Support

Support the accounting team during month-end close, including invoice matching, documentation review, and validation of accounts payable entries.
Process vendor payments through the company’s online banking platform, ensuring accuracy, security, and adherence to required approval workflows.
Maintain organized and up-to-date financial records to support reporting, audits, and compliance requirements.

Payroll Support

Support accurate and timely payroll processing.
Maintain payroll records and employee updates.
Respond to payroll inquiries and assist with reconciliations.

General Administrative Duties

Maintain accurate records, spreadsheets, and administrative logs.
Support various office and accounting tasks as required.
Assist with other clerical duties to support day-to-day office operations.

What You’ll Bring

Completed post-secondary education in business administration / accounting / finance OR a related field OR transferable work experience.
Proficiency in Microsoft Office Suite (especially Excel and Outlook).
Experience with QuickBooks is a strong asset.
Payroll experience is an advantage.
Strong attention to detail and high level of accuracy.
Effectively managed multiple priorities and shifting demands in a fast-paced environment.
Demonstrates urgency and responsiveness in meeting tight deadlines.
Eagerness to learn and take on new administrative responsibilities.

You Should Embody:

Integrity: Demonstrates sound judgment, transparency, and ethical decision-making in all interactions.
Leadership: Takes initiative and drives outcomes with accountability and ownership.
Focus: Prioritize effectively, manage time well, and consistently deliver on key objectives.
Passion: Bring energy and commitment to their work, with a strong drive for excellence and continuous improvement.
Teamwork: Collaborate openly and contributes to a respectful and high-performing team environment.

What We Offer

This position offers an annual base salary range of $58,000–$63,000
An award-winning open-door culture with a collaborative & inclusive team
Committed to flexible work arrangements, with heavily weighted remote work
Comprehensive medical, dental and vision coverage + Lifestyle and/or Health Spending Accounts
Team connection through quarterly team lunches, bi-annual company-wide events, sport and charity initiatives
Support for professional learning and development

Application Information

This is a one-year maternity leave contract role.
Number of positions: 1
Anticipated start date: ASAP
We use AI-enabled tools to sort applications based on job-related criteria. A human decides who moves forward.
Hire contingent on successful completion of a background check (employer paid).

Please submit your resume via our careers portal: https://sgggfsi.com/careers/

IDEA & Accommodations (AODA)

SGGG-FSI supports a workplace that respects inclusion, diversity, equity and accessibility (IDEA). We appreciate the unique perspectives and experiences each of our employees bring to the job, and our success is underpinned by their contributions to our culture and our values.

SGGG-FSI welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Recruitment Process

Online Assessment: Shortlisted candidates may need to complete a role‑based assessment.
HR Screening: Virtual screening interview with our HR team.
Manager Interview: Role‑specific interview held virtually.
Decision: Decision communicated and updates provided at each stage.

Apply on LinkedIn About employer

More about this job

Responsibilities

Prepare and process client invoices, calculate fees, post payments, track outstanding balances, and support accounts receivable and accounts payable activities, including vendor payments and month-end close. Assist with payroll processing and records, respond to inquiries, and maintain accurate financial and administrative records while supporting day-to-day office operations.

Requirements

The role seeks post-secondary education in business administration, accounting, finance, or a related field, or transferable work experience; proficiency in Microsoft Office, especially Excel and Outlook, is expected. QuickBooks experience and payroll experience are assets, along with accuracy, attention to detail, responsiveness, prioritization, and willingness to learn.

Skills

Accounts Receivable
Accounts Payable
Payroll Processing
Invoice Preparation
Fee Calculations
Data Entry
QuickBooks
Microsoft Excel
Microsoft Outlook
Financial Recordkeeping
Invoice Reconciliation
Payment Processing
Attention To Detail
Time Management
Prioritization
Communication

Benefits

Medical Coverage
Dental Coverage
Vision Coverage
Lifestyle Spending Account
Health Spending Account
Flexible Work Arrangements
Professional Learning And Development
Team Lunches And Company Events

Visa sponsorship

Not detected in the job text

Keywords

Fund Administration
Financial Services
Accounts Receivable
Accounts Payable
Payroll
QuickBooks
Microsoft Office
Microsoft Excel
Microsoft Outlook
Client Invoicing
Fee Calculations
Fee Schedules
Data Entry
Payment Posting
Cheque Deposits
Vendor Payments
Online Banking
Invoice Reconciliation
Month-End Close
Financial Records
Internal Controls
Audit Support
Compliance
Administrative Support
Hybrid Work
Diamond

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Work requirements

Jobs in Canada