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Added 18 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 18 mins ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 18 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 18 mins ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 3 hours ago
BB
Project Coordinator
BA Blacktop Group of Companies
Cranbrook, BC
- Full-time
Implement the project Quality Management System by acting as lead quality coordinator
Added 3 hours ago
S
Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
The Technical Specifications Coordinator will act as the central focal point for technical specifications management, ensuring alignment between project requirements, design outputs,…
Added 3 hours ago
CV
Governance Coordinator
CPABC Vancouver Chapter
Vancouver, BC
- Full-time
Document Management: Organize and maintain the Board portal for optimal efficiency and maintain secure document libraries.
Added 5 hours ago
K
Partner Administrative Assistant, Audit (Vaughan)
KPMG
ON · Vaughan, Ontario
- Full-time
Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness.
Added 8 hours ago
TU
Research Assistant (VEC)
The University of British Columbia
Vancouver, BC
- $29.82 to $35.16 CAD / hour
- Part-time
Interfaces with Field Coordinator, Data Coordinator, Statistician and Lab Manager.
Added 8 hours ago
Patient Service Coordinator
Bayshore
Montreal, QC
The Patient Service Coordinator, under the direction of the Patient Services Supervisor, Specialty
Added 8 hours ago
Advisor, Reconciliation
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Departmental Advice: Using the Truth and Reconciliation Report (TRC) as a guiding document, and in keeping with corporate goals, plans, and strategic priorities of the Department, the…
Added 10 hours ago
F
Service Coordinator / Branch Administrator
Finning
Whitehorse, YT
- Full-time
…looking for a highly organized and customer-focused Service Coordinator / Branch Administrator to join our Whitehorse…
Added 11 hours ago
PM
Coordinator, Revenue Operations
Picton Mahoney Asset Management
Toronto, ON
- Full-time
At Picton Mahoney Asset Management (PICTON Investments), being alternative isn’t just what we do, it’s who we are.
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 12 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
Experience working with clients/stakeholders to identify, gather, document, and analyse business data and process requirements. – 2 years
Added 12 hours ago
NO
FESTIVAL COORDINATOR
NFB ONF Education
Montreal, QC
- Full-time
Significant experience in different facets of office work, such as drafting of routine correspondence, handling of incoming and outgoing mail, and document filing.
Added 14 hours ago
RU
Office Clerk
Ricoh USA, Inc.
Toronto, ON
- Full-time
Collects data for the completion of the monthly management report as directed by the Site Manager/Supervisor;
Added 14 hours ago
SM
Continuous Improvement Project Coordinator
Spin Master Ltd
Toronto, ON
- Full-time
Document operational processes, lessons learned, and successful practices to standardize knowledge across Customer Operations
Added 14 hours ago
WI
Quality Coordinator
Wesgar Inc.
Port Coquitlam, BC
- Full-time
We are looking for an experienced Quality Coordinator to support our Quality team and help maintain a strong, effective Quality Management System.
Added 15 hours ago
WI
Quality Coordinator
Wesgar Inc.
Port Coquitlam, BC
- $28 to $30 CAD / hour
- Full-time
We are looking for an experienced Quality Coordinator to support our Quality team and help maintain a strong, effective Quality Management System.
Added 15 hours ago
AC
Office Coordinator
AME Consulting Group Ltd
Victoria, BC
- $55,000 to $68,000 CAD / year
- Full-time
We are looking for an Office Coordinator to join our Vancouver office. In this role, you will provide front-desk, administrative, and workplace support services to ensure the Vancouver…

SGi Lighting Inc.

Operations Coordinator

Oakville, ON, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 31, 2027
Experience: 2+ years of experience in post sales operations, project coordination, customer service, or office administration in B2B environment.
Posting language: English
Posted: Oct 2, 2026

Original job description

Position Summary

The Operations Coordinator supports the successful execution of customer projects by managing order entry, coordinating project activities, and providing administrative support to the Project Manager. This role serves as a key liaison between customers, sales, production, and internal team to ensure orders are processed accurately, and projects are delivered on schedule.

Key Responsibilities

Review and enter customer orders accurately.
Verify product specifications, pricing, lead times, and project requirements.
Coordinate project schedules and monitor progress to ensure timely execution.
Communicate order status, shipment updates, and project milestones to customers and internal stakeholders.
Process order revisions, change requests, and project documentation.
Maintain project files, purchase orders, and customer records.
Coordinate with production and logistics to support on-time delivery.
Prepare order acknowledgements, proforma invoices, work orders, and project tracking updates.
Assist with scheduling meetings, managing correspondence, and general office administration.
Maintain electronic and hard-copy filing systems and support document control activities.
Answer phone calls, direct inquiries, and provide administrative support to the team as required.

Qualifications

2+ years of experience in post sales operations, project coordination, customer service, or office administration in B2B environment.
Proficiency with ERP systems and Microsoft Office (Outlook, Excel, Word).
Strong organizational, communication, and multitasking skills.
High attention to detail with the ability to manage multiple priorities in a fast-paced environment.
Experience in manufacturing, lighting, or construction environments is an asset.

Apply About employer

More about this job

Responsibilities

Enter and verify customer orders, coordinate project schedules and progress, and communicate order status and milestones to customers and internal teams. Maintain project documentation and records, coordinate with production and logistics, and provide administrative support to the Project Manager and team.

Requirements

Requires at least two years of experience in post-sales operations, project coordination, customer service, or office administration in a B2B environment. Candidates should be proficient with ERP systems and Microsoft Office and have strong organizational, communication, multitasking, and detail-management skills; manufacturing, lighting, or construction experience is an asset.

Skills

Order Entry
Project Coordination
Customer Service
ERP Systems
Microsoft Office
Order Processing
Schedule Coordination
Progress Monitoring
Customer Communication
Document Control
Recordkeeping
Production Coordination
Logistics Coordination
Organization
Multitasking
Attention To Detail

Visa sponsorship

Not detected in the job text

Keywords

Order Entry
Customer Orders
Product Specifications
Pricing
Lead Times
Project Requirements
Project Schedules
Order Status
Shipment Updates
Project Milestones
Order Revisions
Change Requests
Project Documentation
Purchase Orders
Customer Records
Production
Logistics
Order Acknowledgements
Proforma Invoices
Work Orders
Document Control
ERP Systems
Microsoft Outlook
Microsoft Excel
Microsoft Word
B2B
Manufacturing
Lighting
Construction

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