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Added 18 mins ago
FF
Health & Safety Coordinator (CMP)
FPS Food Process Solutions Corporation
Charlottetown, PE
- Full-time
Charlottetown Metal Products (CMP) is seeking a motivated Health & Safety Coordinator to support a safe, healthy, and compliant workplace. This role offers hands-on experience in…
Added 18 mins ago
FB
Safety Coordinator
Forbes Bros. Group of Companies
Toronto, ON
- Full-time
The Safety Coordinator supports field safety operations and the implementation of Forbes Bros.’ Health, Safety, and Environment Management System. Working with Operations, project…
Added 18 mins ago
CE
Field Operator - Edson District
Canlin Energy Corporation
AB · Robb, AB
- Full-time
The Field Operator is accountable for the safe and efficient operation, care, and control Canlin production assets. The field operator will be responsible for all aspects of gas and…
Added 18 mins ago
UG
Program Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Part-time
Reporting to Director, Reds Recreation, the Program Coordinator is responsible for planning, implementation and overseeing the day-to-day operations of the Fee-Based and Group Fitness…
Added 18 mins ago
A
HR Graduate - Global Corporate Services
Arup
Toronto, ON
- Full-time
We are looking for a coordinator to join our global people function. You will be helping coordinator for our global people partners as well as our Arup Fellows.
Added 20 mins ago
Senior Access to Information Advisor
Government of Alberta
AB
Reporting to the ATI Coordinator, you will provide advice and recommendations on access to information requests, consultations, and related matters. Working closely with stakeholders across…
Added 47 mins ago
MV
Victim Support Worker
Muskoka Victim Services
Bracebridge, ON
- Part-time
Assist the Program Coordinator, as needed, to schedule Volunteer Crisis Responders and Volunteer Team Leaders to ensure coverage of the on-call calendar.
Added 47 mins ago
FB
Safety Coordinator
Forbes Bros. Group of Companies
Sarnia, ON
- Full-time
The Safety Coordinator supports field safety operations and the implementation of Forbes Bros.’ Health, Safety, and Environment Management System. Working with Operations, project…
Added 47 mins ago
FB
Safety Coordinator
Forbes Bros. Group of Companies
Sudbury, ON · Greater Sudbury, ON
- Full-time
The Safety Coordinator supports field safety operations and the implementation of Forbes Bros.’ Health, Safety, and Environment Management System. Working with Operations, project…
Added 47 mins ago
UO
Research Coordinator, Neuroinclusive Housing, School of Public Policy
University of Calgary
Calgary, AB
- Full-time
The School of Public Policy invites applications for a Research Coordinator, Neuroinclusive Housing. This Full-time Fixed Term position is for approximately 12 months (based on length of…
Added 47 mins ago
FB
Safety Coordinator
Forbes Bros. Group of Companies
Chatham-Kent, ON · Chatham, ON
- Full-time
The Safety Coordinator supports field safety operations and the implementation of Forbes Bros.’ Health, Safety, and Environment Management System. Working with Operations, project…
Added 47 mins ago
PE
Project Coordinator
Polaron Energy
Dartmouth, NS
- Full-time
We’re looking for a motivated, organized Project Coordinator to help keep our solar projects running smoothly from start to finish. Working closely with our Project Management Team, you’ll…
Added 49 mins ago
CF
Marketing Coordinator
Cubicle Fugitive
Hamilton, ON
- Full-time
…We're looking for a smart, resourceful, and creative Marketing Coordinator to join our team at Cubicle…
Added 1 hour ago
TN
manom kʷaθ qaymɛxʷənon Coordinator
Tla’amin Nation
BC · qathet, British Columbia
- Part-time
- Temporary
Tla'amin Nation is seeking a highly organized, collaborative, and community-minded Program Coordinator to lead the planning, delivery, and ongoing development of the Sport Canada-funded…
Added 1 hour ago
E
Project Coordinator
Encepta
Calgary, AB
- Full-time
Encepta is looking for an organized and proactive Project Coordinator to take ownership of daily coordination across telecommunications and utility infrastructure projects. Reporting to the…
Added 1 hour ago
Coordonnateur de projets / Project Coordinator
OPAL-RT
Montreal, QC
OPAL-RT is looking for a Project Coordinator.
Added 1 hour ago
GF
Business Development Coordinator
General Fusion Inc
Richmond, BC
- $70,000 to $80,000 CAD / year
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 1 hour ago
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Project Specialist
Nexans
Sidney, BC
- Temporary
Act as the primary coordinator between internal stakeholders, manufacturing plants, and select partner distributors to compile comprehensive bid packages
Added 1 hour ago
SD
Patient Care Supervisor
Shoppers Drug Mart Specialty Health Network
Mississauga, ON
- Full-time
Support the day-to-day needs of the PCC/PCS through collaboration with management teams, Field Case Managers/Case Managers, and other departments as necessary
Added 1 hour ago
SN
ATEC Program Coordinator
Shuswap Nation Tribal Council
Kamloops, BC
- Full-time
SNTC is seeking an organized, service-oriented Program Coordinator to support the Aboriginal Training and Employment Centre (ATEC) and the delivery of Indigenous Skills and Employment…
Added 1 hour ago
UT
Market Coordinator For Canada#26-25832
US Tech Solutions
Montreal, QC
- Contract
The Market Coordinator plays a pivotal role in supporting client’s Field Team by managing high value Host-related inquiries and escalations. Acting as a critical liaison between Hosts and…
Added 1 hour ago
CF
Marketing Coordinator
Cubicle Fugitive Inc.
Hamilton, ON
- Full-time
…We're looking for a smart, resourceful, and creative Marketing Coordinator to join our team at Cubicle…
Added 1 hour ago
M(
[C] Email Marketing & Campaigns Coordinator
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Part-time
We bring these teams – and world-class entertainment – to life at our iconic venues, including Scotiabank Arena, BMO Field, Coca-Cola Coliseum, Ford Performance Centre, BMO Training Ground,…
Added 1 hour ago
C&
Brokerage Coordinator
Cushman & Wakefield
Mississauga, ON
- Full-time
We are looking for a Brokerage Coordinator to join our Toronto West office. The successful candidate will be working within a team structure who’s responsible for supporting broader…
Added 1 hour ago
RS
Project Coordinator
Radiant Systems Solutions, Inc
Ottawa, ON
- Contract
Position: Project Coordinator, Federal Energy Projects

SGS

Administrative Assistant/Project Coordinator

Burlington, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Apr 14, 2027
Posting language: English
Posted: Oct 16, 2026

Original job description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

The Admin / Junior Project Coordinator provides administrative, documentation, and project coordination support to the Burlington office and technical team. The role supports inspectors, laboratory technicians, and management with report preparation, sample tracking, document control, scheduling, purchasing, and general office coordination. The position requires strong attention to detail and the ability to learn and work with technical terminology, inspection documentation, and laboratory records.

Key Responsibilities

Answer the main company phone line and respond to general office inquiries
Provide administrative and coordination support to inspectors, laboratory technicians, and management
Assist with preparation and formatting of inspection reports and ensure reports are complete, accurate, and properly organized
Assist with preparation of laboratory test reports by transferring test data and results into established report templates
Log in incoming samples and maintain accurate sample identification, tracking, and records
Maintain project files, inspection records, laboratory documentation, and other controlled documents
Coordinate calibration certificates and maintain calibration records for laboratory and inspection equipment
Prepare invoice instructions and supporting documentation for submission to Accounts
Assist with project scheduling, assignment coordination, and follow-up with inspectors and technical staff
Prepare and maintain spreadsheets, logs, registers, and other project documentation
Assist with document review, filing, scanning, and distribution of technical and project records
Coordinate purchasing of office supplies, laboratory consumables, and other required materials
Coordinate office requirements including cleaning services, supplies, and general facility needs
Assist with preparation of quotations, proposals, purchase orders, and other project-related documentation as required
Follow up on outstanding documentation, reports, and administrative requirements
Maintain confidentiality and ensure proper handling of client and company information
Perform other administrative and project coordination duties as required

Qualifications

High school diploma or equivalent required
Post-secondary education in business administration, office administration, project coordination, engineering technology, or a related field is an asset
2+ years of administrative, project coordination, or office support experience
Experience in engineering, construction, inspection, testing, manufacturing, or laboratory environments is an asset
Strong proficiency in Microsoft Word and Excel
Experience with Microsoft Outlook and other Microsoft Office applications
Ability to learn technical terminology, inspection requirements, and laboratory processes
Strong written and verbal communication skills

Experience

2+ years of experience in an administrative, project coordination, or office support role
Experience preparing reports, maintaining records, and working with spreadsheets and documentation
Experience supporting technical, engineering, construction, inspection, or laboratory personnel is preferred
Experience with document control, sample tracking, invoicing, purchasing, or scheduling is an asset

Technical Skills

Proficient in Microsoft Word and Excel
Strong data entry and document formatting skills
Ability to accurately transfer technical data and information into established report templates
Ability to maintain organized electronic and physical records
Familiarity with document control and record-keeping practices
Ability to work with spreadsheets, logs, registers, and project tracking systems
Ability to understand and follow established procedures and workflows
Experience with Bluebeam, project management software, or other document management systems is an asset

Core Competencies

High attention to detail and accuracy
Strong organizational and time management skills
Excellent written and verbal communication
Ability to prioritize multiple tasks and meet deadlines
Strong follow-up and coordination skills
Ability to work independently and as part of a team
Professional and customer-focused approach
Ability to learn technical information and terminology
Strong problem-solving and administrative skills
Commitment to quality, confidentiality, and good documentation practices

Working Conditions

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

Apply About employer

More about this job

Responsibilities

Provides administrative and project coordination support to the Burlington office and technical staff, including preparing reports, tracking samples, maintaining controlled records, and coordinating schedules and purchasing. Supports invoicing, document distribution, office requirements, and follow-up while protecting confidential information and maintaining accurate documentation.

Requirements

Requires a high school diploma or equivalent and at least two years of administrative, project coordination, or office support experience; relevant post-secondary education is an asset. Candidates should be proficient in Microsoft Word and Excel, have strong organizational and communication skills, and be able to accurately manage reports, records, and technical information.

Skills

Microsoft Word
Microsoft Excel
Report Preparation
Document Control
Sample Tracking
Data Entry
Record Keeping
Project Coordination
Scheduling
Purchasing
Invoice Documentation
Spreadsheet Management
Written Communication
Verbal Communication
Attention to Detail
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Word
Microsoft Excel
Microsoft Outlook
Bluebeam
Document Control
Sample Tracking
Inspection Reports
Laboratory Test Reports
Laboratory Records
Calibration Certificates
Project Scheduling
Project Coordination
Data Entry
Report Formatting
Spreadsheets
Logs
Registers
Document Management Systems
Invoice Instructions
Purchasing
Purchase Orders
Quotations
Proposals
Technical Documentation
Inspection
Testing
Engineering
Construction
Manufacturing
Confidentiality

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