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SGS

Quality Assurance Document Control Administrator - 6 Month Contract

6490 Vipond Drive, Mississauga, ON, L5T 1W8, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Feb 7, 2027
Posting language: English
Posted: Nov 9, 2026

Original job description

Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

This position provides administrative support to the SGS Pharma Quality Assurance Department. The incumbent must be capable of multi-tasking to meet the departmental needs of working with laboratory team, clients and legal on a regular basis. This position operates under limited supervision. Follow Training SOP for training and training records.

Collect daily Analytical data releases from the release bin.
Sort and compile data Analytical Data for scanning.
Execute and manage the scanning and cataloguing of all archives on Intact.
Mail document to clients or upload Analytical documents to client’s portal by PDF as per their Quality Agreements.
Maintain hard copy archives if needed.
Process incoming mail
Maintain Client mail listing
Provide Reception coverage as needed
Communicate in a timely manner on all levels with information that is needed to make appropriate decisions and actions
Maintain Record Retrieval Log
Maintain Training Records.
Ensure smooth operation of office equipment and machinery and arrangements for anymaintenance and repairs
Provide mutual back-up support to other administrative staff as required
Provide training to others when delegated.
Manages the laboratory work books and quality records (QR) by issuing, ordering and archiving documents (internal or external storage) in a timely manner
May perform other responsibilities as assigned

Qualifications

A B.Sc. in Chemistry, microbiology or related fields
Experience minimum over one year in Quality Assurance (QA collage certification may be considered acceptable in lieu of QA experience) role.
Proven time management skills and a strong attention to detail.
Ability to work well with others & independently.
Prior technical experience in a chemistry/ microbiology/biopharmaceutical related role would be preferred.

Additional Information

Salary: $23.00 - $24.00/Hour

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

Accommodations are available on request for qualified candidates during each stage of the recruitment process.

Please note that candidates applying for Canadian job openings should be authorized to work in Canada.

Compensation: CAD 23 - CAD 24 - hourly

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More about this job

Responsibilities

The incumbent provides administrative support to the Quality Assurance department by managing laboratory workbooks, quality records, and analytical data. Responsibilities include scanning and cataloguing archives, processing incoming mail, and ensuring the smooth operation of office equipment.

Requirements

Candidates must hold a B.Sc. in Chemistry, Microbiology, or a related field. A minimum of one year of experience in a Quality Assurance role is required, along with strong time management and attention to detail.

Skills

Document control
Quality assurance
Data management
Time management
Attention to detail
Administrative support
Laboratory documentation
Scanning
Cataloguing
Record retrieval
Office equipment maintenance
Chemistry
Microbiology
Biopharmaceutical
Communication

Visa sponsorship

Not detected in the job text

Keywords

Quality Assurance
Document Control
Chemistry
Microbiology
Biopharmaceutical
Analytical Data
SOP
Intact
Quality Records
Administrative Support
Compliance
Data Entry
Record Keeping
Laboratory
Certification

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