Workforce Coordinator
- Halifax, NS, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment
- Posting language
- English
- Posted
Original job description
If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work – they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living™.
We are searching for a Workforce Coordinator to join our team based in Halifax, Nova Scotia.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
We are searching for a Workforce Coordinator to join our team based in Halifax, Nova Scotia.
Meaningful Benefits
You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our residents. Additional benefits include:
- Comprehensive health, vision, and dental benefits plan, including an Employee and Family Assistance Program
- Life, travel, and other insurances
- Access to virtual healthcare 24/7 for FREE through the group health benefit plan
- RRSP program (5% employer matching) or pension plan [include what applies to the position/site you are posting for]
- Vacation accrual (begins immediately) and travel insurance
- Free onsite parking
- Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
- Access to continuing education and training through Shannex’s Centre of Excellence
- Opportunities to be part of sector innovation and continuous improvement initiatives
- Recognition and Rewards for service excellence and safety
- Administers HRIS and Workforce Systems throughout the employee life cycle including system initiation, resignations, terminations, and status changes according to established procedures
- Coordinates onboarding activities and facility orientation of new employees
- Analyzes and validates timecards in the processing of bi-weekly payroll
- Ensures accuracy of seniority lists; follows established procedures for internal job postings and associated employee assignments
- Allocates and replaces shift vacancies in accordance with collective agreements, Shannex company policies, and established operational guidelines
- Ensures accurate schedules are completed and implemented within defined timelines
- Acts as point of contact for all employee requests for information and additional support on scheduling, and payroll issues
- Follows established procedures for processing time and attendance transactions in the timekeeping system including time off requests, leave processing, and assignment of rotation and extra shifts
- Additional duties as assigned/required
In addition to placing high value on continuous improvement, collaboration and accountability, you bring:
- A post-secondary degree or diploma in a related field such as Business Administration, Office Administration, Human Resources, or Payroll Administration
- 2-3 years of previous experience in Human Resources and/or payroll administration in a large, complex environment
- Previous experience working in a health care setting or previous experience using staffing, scheduling, or payroll software is considered an asset
- Successful candidates will be required to obtain a clear Criminal Record Check, and where applicable, a Vulnerable Sector Check, prior to appointment
- A passion for the healthcare sector and/or ensuring seniors have access to quality accommodations, services and care
More about this job
Responsibilities
Administer HRIS and workforce systems across the employee life cycle, coordinate onboarding, and support payroll processing by analyzing and validating timecards. Maintain accurate schedules and seniority lists, allocate shift vacancies in accordance with collective agreements and company procedures, and assist employees with scheduling, payroll, and timekeeping requests.
Requirements
A post-secondary degree or diploma in a related field such as business administration, office administration, human resources, or payroll administration is required, along with 2–3 years of HR and/or payroll administration experience in a large, complex environment. Healthcare experience or familiarity with staffing, scheduling, or payroll software is an asset; candidates must obtain the applicable criminal record and vulnerable sector checks.
Skills
- HRIS Administration
- Workforce Systems Administration
- Employee Onboarding
- Facility Orientation
- Timecard Analysis
- Payroll Administration
- Seniority List Management
- Internal Job Posting Administration
- Shift Vacancy Allocation
- Scheduling
- Timekeeping
- Time And Attendance Processing
- Leave Processing
- Employee Support
- Collaboration
Benefits
- Health, Vision, And Dental Benefits
- Employee And Family Assistance Program
- Life Insurance
- Travel Insurance
- Other Insurance
- 24/7 Virtual Healthcare
- RRSP With 5% Employer Matching Or Pension Plan
- Vacation Accrual
- Free Onsite Parking
- Employee Discounts
- Continuing Education And Training
- Recognition And Rewards
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Healthcare
- Finance & Accounting
Keywords
- HRIS
- Workforce Systems
- Employee Life Cycle
- Onboarding
- Facility Orientation
- Timecards
- Bi-Weekly Payroll
- Seniority Lists
- Internal Job Postings
- Employee Assignments
- Shift Vacancies
- Collective Agreements
- Scheduling
- Timekeeping System
- Time And Attendance
- Time-Off Requests
- Leave Processing
- Rotation Shifts
- Extra Shifts
- Human Resources
- Payroll Administration
- Healthcare
- Criminal Record Check
- Vulnerable Sector Check