Position: Program Assistant - Competition #2026-19
Conditions: Full-Time, Permanent
Department: Support Work Program
Location: 865 Main Street
Closing Date: Open until filled
Salary Range: TBD depending on experience and education
Shawenim
Abinoojii is a non-profit
service provider and Southeast First Nations-led organization. We offer
comprehensive benefits, a rewarding work environment, and opportunities to
challenge yourself, apply your skillset and be a part of a unique First Nations-led
service model.
BENEFITS:
ü Competitive salary
ü Personal leave days and paid sick time
ü Employer-matched Pension plan
ü Comprehensive health and dental benefits package
ü On-site parking
ü Paid professional development
OVERVIEW:
Reporting to the Support Work Program Manager, the Program Assistant provides administrative and operational support to the Support Work Program. The position plays an important role in supporting the day-to-day functioning of the program by coordinating administrative processes, maintaining program documentation and statistics, assisting with support worker documentation, and supporting the operation of the Family Visiting Homes.
KEY RESPONSIBILITIES:
· Provide day-to-day administrative and operational support to the Support Work Program, including monitoring the SWP Request Inbox, responding to inquiries, tracking correspondence, and directing matters appropriately.
· Maintain accurate and confidential electronic and physical program records, documentation, filing systems, and program statistics.
· Prepare and organize support worker timesheets and documentation, assist with inquiries, and refer discrepancies or concerns appropriately.
· Provide support and guidance to support workers regarding documentation requirements and established program processes.
· Coordinate Visiting Home administration, including invoicing, cleaning schedules, work orders, follow-up, and operational records.
· Provide administrative support for car seat management and program scheduling.
· Assist with flight requests, including receiving, organizing, tracking, and communicating required flight information.
· Maintain the training calendar, registrations, attendance, schedules, and training records for support workers and program staff.
· Work collaboratively with program staff and partners, participate in meetings and initiatives, and follow organizational policies, procedures, confidentiality requirements, and established processes.
QUALIFICATIONS:
- Experience providing
administrative or program support in a fast-paced environment is
considered an asset.
- Strong proficiency
with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and
Microsoft Teams.
- Strong organizational
skills with the ability to manage multiple priorities and deadlines.
- Strong written and
verbal communication skills.
- Strong attention to
detail and ability to maintain accurate documentation.
- Effective
problem-solving skills and ability to exercise sound judgment.
- Ability to work
respectfully and effectively with support workers, families, caregivers,
community members, and organizational staff.
- Demonstrate knowledge
and/or understanding of First Nations perspectives, culture, and
philosophies.
- Must maintain a high level
of confidentiality.
- Must have a clear
child and adult abuse registry checks, criminal record check with
vulnerable sector search and Prior Contact Check, required.
- Valid driver’s license
and a reliable vehicle with a satisfactory driver abstract, required.
Please visit our
careers page to view our current opportunities and to submit your application
directly:
View
jobs at Shawenim Abinoojii
You are also welcome to apply to recruitment@shawenimabinoojii.org or
drop your resume off at our main office located at 865 Main Street.
WE THANK ALL WHO APPLY HOWEVER ONLY THOSE CANDIDATES SELECTED FOR
AN INTERVIEW WILL BE CONTACTED. PREFERENCE WILL BE GIVEN TO INTERNAL
CANDIDATES, SOUTHEAST COMMUNITY MEMBERS AND SELF-DECLARED CANDIDATES (FIRST
NATIONS, INUIT, OR METIS).
