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Shepherd's Care Foundation

Health Administration Assistant

Calgary, AB, Canada

Hourly Rate of Pay: $ 23.08 · Full-time

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Applications open in a new tab.

Job details

Pay: Hourly Rate of Pay: $ 23.08
Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Closing Date: Open until suitable candidate is selected.

Come join our team! Being part of Shepherd’s Care means making a difference and having an opportunity to grow, innovate, lead, and succeed. Our employees propel change and continue to be at the centre of our organization’s development. Our inspiring Mission is “Living life in a caring, Christian environment” and encourages our employees to contribute to a culture of positivity, while being person-centred and present in the lives of our residents.

The Opportunity

Employment Type: Permanent Full Time

FTE: 1.00

Biweekly Hours: 77.5

Hourly Rate of Pay: $ 23.08

Location: Shepherds Care Prince of Peace: 300 Prince of Peace Way Rocky View County, AB

Reporting to the Director of Care (DOC) at Prince of Peace, the Health Administration Assistant’s coordinates and maintains the care staffing schedules in compliance with collective agreements, filling vacant shifts, posting vacant positions, and maintaining all documentation.

In addition to the scheduling responsibilities, the Health Administration Assistant performs various duties including:

updating client specific task sheets;
assisting with the hiring process;
managing incoming medical documents and distributes information to the appropriate department(s);
completing payroll functions associated with Care Department; and providing general office clerical support.

Consider applying if you have two years’ experience in a general administrative support position; strong organizational skills; can read, write, and speak English fluently and have intermediate knowledge of basic computer programs including Microsoft Word and Excel. Experience working in a health care environment and with Collective Agreements is considered an asset.

How To Apply

Please apply directly to recruitment@shepherdscare.org. We thank all applicants; only those under consideration will be contacted.

Who We Are

Shepherd’s Care Foundation is a mission driven, faith-based, not-for-profit organization providing quality care and accommodations to more than 1000 seniors in Calgary, Edmonton, and Barrhead. Our campuses provide living options for residents with a full spectrum of care needs including Independent Living, Continuing Care Home Type B (supportive living/SL4), Continuing Care Home Type B Secure (SL4D), Continuing Care Home Type A (long term care and complex care), and Home and Community Care Type 2.

What We Offer

Shepherd’s Care Foundation offers competitive total rewards, a strong focus on employee safety and wellness, and a commitment to progressive work teams, personal development, and collaboration. We also offer respectful and culturally inclusive workplaces that align with our employee-developed Behaviour Standards, and pride ourselves on open and connected work environments.

Note that, the successful applicant must provide a Vulnerable Sector Check (satisfactory to the employer).

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More about this job

Responsibilities

Coordinate and maintain care staffing schedules, fill vacant shifts, post vacant positions, and maintain related documentation in compliance with collective agreements. Update client task sheets, support hiring, route medical documents, process Care Department payroll, and provide general clerical support.

Requirements

Applicants should have two years of experience in a general administrative support position, strong organizational skills, fluent English communication, and intermediate knowledge of basic computer programs, including Microsoft Word and Excel. Healthcare environment and collective agreement experience are considered assets.

Skills

Care Staffing Scheduling
Shift Coverage
Documentation Management
Client Task Sheet Updates
Hiring Process Support
Medical Document Management
Payroll Processing
Office Administration
Organizational Skills
Microsoft Word
Microsoft Excel
English Communication

Benefits

Competitive Total Rewards
Employee Safety And Wellness
Personal Development
Culturally Inclusive Workplace

Visa sponsorship

Not detected in the job text

Keywords

Care Staffing Schedules
Collective Agreements
Vacant Shift Coverage
Position Posting
Documentation
Client Task Sheets
Hiring Process
Medical Documents
Payroll
Care Department
Administrative Support
Office Clerical Support
Microsoft Word
Microsoft Excel
Healthcare
Vulnerable Sector Check

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