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Added 11 mins ago
VO
Program Facilitator, Financial Aid & Scholarships (Part-Time)
Visions of Science
Toronto, ON
- Part-time
Identify scholars who may require additional support and communicate concerns to the Program Manager to facilitate timely intervention.
Added 25 mins ago
AA
Chef de projet entrée en service / Entry Into Service Project Manager
Airbus Aircraft
Montreal, QC
- Full-time
The A220 commercial aircraft Programme is looking for an Entry Into Service Project Manager to join our Customer Services team based in Mirabel (Québec, Canada).
Added 25 mins ago
CH
Manager, Logistics and Distribution
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
Position Title: Manager, Logistics & Distribution
Added 25 mins ago
FH
Housekeeping Operations Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
As the Housekeeping Operations Manager at Fairmont, you will lead and inspire a team of housekeeping professionals to deliver the highest standards of cleanliness and luxury service. You…
Added 25 mins ago
LD
Senior Electrical Engineer Power Electronics
Leonardo DRS
Bedford, NS
- Full-time
…group and has currently over 30,000 fielded units boasting a field reliability of over…
Added 25 mins ago
MN
CEG Program Coordinator
Métis Nation-Saskatchewan
Saskatoon, SK
- Full-time
Under the direction of the ELCC Manager, in the MN-S Ministry of Education, the ELCC Program Coordinator will lead planning, grant administration, and resource distribution to assist Métis…
Added 25 mins ago
TP
Senior Electrical Engineer A
Tetra Pak
Toronto, ON
- $110,800 to $158,200 CAD / year
- Full-time
Report to the Project Manager for project & program related tasks including budget control, progress reports & forecasting.
Added 25 mins ago
NN
E-Commerce Activation Manager (18-month contract)
Nestlé Nespresso SA
Montreal, QC
- Full-time
Job title: eCommerce Activation Manager (15-month contract)
Added 25 mins ago
UO
Manager, Security and Emergency Management
University of the Fraser Valley
Abbotsford, BC
- Full-time
The Manager, Security and Emergency Management is responsible for the operational management and administration of the university's security and emergency management programs to support the…
Added 25 mins ago
TP
Senior Automation Engineer A
Tetra Pak
Toronto, ON
- $110,800 to $158,200 CAD / year
- Full-time
Report to the Project Manager for project & program related tasks including budget control, progress reports & forecasting.
Added 25 mins ago
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HRBP / HR Manager – People and Performance
SYSTRA
Toronto, ON
- Full-time
The People & Performance Manager serves as the strategic HR Business Partner to the Project Director of Design Integration within the Project LRT Alliance, supporting a complex three-way…
Added 25 mins ago
SC
Instore Brand Program Manager - 12 Month Contract
Sport Chek
Calgary, AB
- Full-time
…By joining Sport Chek in the role of Instore Brand Program Manager- Visual you will appreciate to work with an experienced team that will welcome you. We are the destination to Stay fit.…
Added 25 mins ago
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Project Manager
West End Workforce
AB · Edmonton, AB
- Full-time
Employment: Full-Time or Contract | Project Manager, multiple positions
Added 25 mins ago
CR
Culinary Manager
COGIR Real Estate
Oakville, ON
- Full-time
Embrace the role of Culinary Manager and become a values-driven leader adept at managing our culinary and dining department. Your flair for creativity and culinary expertise will come to…
Added 26 mins ago
A
Senior Human Resources Manager
Acciona
Mississauga, ON · CAN - Mississauga Office
- Full-time
The Senior Human Resources Manager is a key role within the Canadian HR team, working closely with the Vice President, Human Resources to help lead and deliver people priorities across…
Added 26 mins ago
A
Director, Business Development – Construction (Canada)
Acciona
Mississauga, ON · CAN - Mississauga Office
- Full-time
Bachelor’s degree in Engineering, Finance, Business, or related field
Added 26 mins ago
T
Personal Banking Associate - O'Brien, Ville Saint Laurent (Part-time, 18.75h/week)
TD
Montreal, QC
- Part-time
Post-Secondary or Undergraduate degree (in related field) preferred
Added 26 mins ago
T
Trade Compliance Manager
Thales
Ottawa, ON · Montreal, QC
- Full-time
We have a current vacancy for a Trade Compliance Manager who is responsible for the day-to-day administration and execution of trade compliance activities across multiple programs,…
Added 26 mins ago
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Personal Banking Associate Trainee (Full time)- St-Sauveur
TD
Saint-Sauveur, QC
- Full-time
Post-Secondary or Undergraduate degree (in related field) preferred
Added 26 mins ago
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Personal Banking Associate Trainee - Mandarin or Cantonese Language Skills
TD
Richmond, BC
- Full-time
Post-Secondary or Undergraduate degree (in related field) preferred
Added 26 mins ago
TI
Technical Product Owner
Tecsys Inc.
Remote, Canada
- Remote
3+ years as a Product Owner or Product Manager on a technical software product, ideally a platform used by developers or other product teams.
Added 41 mins ago
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Forward Deployment Engineer
''
Toronto, ON
- Full-time
Bachelor’s degree in Computer Science, Engineering, or a related field; an advanced degree is considered an asset.
Added 55 mins ago
PE
Structural Engineer
PTW Energy Services
Calgary, AB
- Full-time
…your designs come to life from concept through fabrication and field installation, this is an opportunity to make a lasting…
Added 55 mins ago
C
Staff Technical Program Manager, Data Center New Product Introduction
Cerebras
Canada
- Full-time
Cerebras is seeking a Staff Technical Program Manager to lead Data Center New Product Introduction (NPI), preparing new AI systems and infrastructure designs for reliable deployment at…
Added 55 mins ago
NC
Senior Associate Planner
Nelson\Nygaard Consulting Associates
Vancouver, BC
- $95,000 to $140,000 CAD / year
- Full-time
…40 years, Nelson\Nygaard has led the transportation planning field with our values-driven approach. We’ve always been guided by the principle of putting people first. We were founded by two…

Sheridan College

Administrative Assistant (2 Positions)

Oakville, ON, Canada

Salary Range: $70,97.86 - $88,716.08 · Full-time

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Job details

Pay: Salary Range: $70,97.86 - $88,716.08
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative and operational support to the assigned department(s) or portfolio(s). Responsibilities include, but are not limited to, responding to inquiries, liaising with internal and external stakeholders, scheduling and coordinating meetings, organizing and prioritizing workflows, supporting financial, budgetary and HR administrative processes, preparing reports and correspondence, maintaining records and documentation, developing presentations, and coordinating departmental activities. The Administrative Assistant supports a variety of complex and confidential administrative functions, processes and documentation. They contribute to ongoing departmental initiatives and projects. Responsibilities include tracking expenditures, monitoring budgets, coordinating purchasing activities, maintaining databases and preparing reports, as needed. As a key point of contact, the Administrative Assistant facilitates effective communication, responds to inquiries, resolves routine matters independently and also escalates issues when appropriate. A thorough understanding of departmental operations, priorities, policies and procedures is essential to providing effective support. Given the nature of the work and access to sensitive and confidential information (schedules, calendars, meetings), a high degree of discretion and sound judgement is required.

What You’ll Be Doing

Providing a wide range of confidential, senior-level administrative support to designated leaders and management, including coordinating calendars, schedules, appointments and travel arrangements; attending internal and external meetings as required on behalf of management to record pertinent information and provide the department’s perspective on issues presented; managing records, updating vacation schedules and preparing bi-weekly attendance reports for assigned departments;
Responding to communications, inquiries and concerns from a variety of internal and external stakeholders; tracking issues and following up to ensure appropriate action has been taken; liaising with staff at all levels, external consultants, vendors and business partners; and facilitating communication across Sheridan Faculties and departments regarding departmental operations, initiatives and projects;
Supporting designated leaders and management with projects, reporting, analysis and the preparation of presentation materials, reports, proposals and contracts; researching, reviewing, proofreading and submitting documentation related to departmental budgets and strategic planning;
Participating in budget development, data analysis and account reconciliation, including preparing and submitting purchase requisitions within established purchasing limits; monitoring operating and capital budgets; and compiling and organizing data to support planning, forecasting, budgeting, reconciliation and reporting;
Coordinating administrative and logistical activities related to departmental events and initiatives; supporting designated leaders and management in developing e-newsletters, web content, surveys and other communication materials, as required;
Performing other related duties as assigned.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You have strong interpersonal, verbal and written communication skills, with the ability to build positive, collaborative relationships with a variety of internal and external stakeholders.

You demonstrate a high degree of professionalism, discretion, diplomacy and tact, exercising sound judgement and maintaining confidentiality when handling sensitive information.

You are highly organized and adaptable, with strong time management skills and the ability to prioritize competing demands, manage changing priorities and meet deadlines.

You bring strong analytical, problem-solving and conflict resolution skills, with the ability to navigate challenges and identify practical solutions.

You are self-motivated, resourceful and proactive, demonstrating initiative and the ability to work both independently and collaboratively in a fast-paced environment.

You are committed to delivering exceptional customer service and creating positive experiences for internal and external stakeholders.

The Successful Candidate Will Also Meet The Following Qualifications

3-year diploma/degree in Office Administration, Business Administration, Business Management or a related field
5 years of progressive experience providing senior-level administrative support, preferably in a post-secondary or similarly complex organizational environment (equivalent combinations of education and experience will be considered)
Experience supporting departmental budgets, financial reporting and reconciliation
Experience preparing communications materials, presentations, reports, surveys and other documentation
Advanced proficiency with Microsoft Office 365 applications, with the ability to quickly learn new systems and software.
Experience preparing correspondence, reports, meeting minutes and presentations.
Knowledge of institutional programs, administrative processes and organizational structures.
Experience using PeopleSoft or comparable enterprise systems.
The following will be considered an asset:
Training or coursework in Microsoft Office 365 applications, including SharePoint
Training in presentation and design software, such as Microsoft PowerPoint and Adobe Creative Suite
Coursework or training in project management.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details

Department: Office of Strategy & Global Engagement

Primary Work/Campus Location: Trafalgar (May be assigned activity at any Sheridan campus)

Work Categorization: Hybrid Position – On-site at least 3 days/week

Reference #: J1126-0101

Employee Group: Administrative

Payband: NJ

Salary Range: $70,97.86 - $88,716.08

Type of Vacancies: New positions

Application Deadline: November 19, 2026

Application Details: Applications will be reviewed as they are received, and interviews may be scheduled prior to the closing date. Interested candidates are encouraged to apply early.

Commitment to Equity, Diversity & Inclusion

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.

Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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More about this job

Responsibilities

Provides confidential senior-level administrative and operational support, including calendar and meeting coordination, stakeholder communications, records management, and preparation of reports, presentations, and other documentation. Supports departmental projects and events, budget development and monitoring, purchasing, financial reporting, and reconciliation while handling sensitive information with discretion.

Requirements

Requires a three-year diploma or degree in Office Administration, Business Administration, Business Management, or a related field, plus five years of progressive senior-level administrative support experience; equivalent combinations of education and experience may be considered. Candidates should have experience with budgets and financial reporting, strong communication and organizational skills, advanced Microsoft Office 365 proficiency, and familiarity with enterprise systems such as PeopleSoft or comparable platforms.

Skills

Senior-Level Administrative Support
Calendar And Schedule Coordination
Stakeholder Communication
Confidentiality And Discretion
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Project Coordination
Report And Presentation Preparation
Records Management
Meeting Coordination
Purchasing Administration
Time Management And Prioritization
Microsoft Office 365
PeopleSoft

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Business Management
Senior-Level Administrative Support
Microsoft Office 365
SharePoint
Microsoft PowerPoint
Adobe Creative Suite
PeopleSoft
Enterprise Systems
Budget Development
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Strategic Planning
Project Management
Purchase Requisitions
Records Management
Meeting Minutes
Presentation Materials
Surveys
Stakeholder Relations
Confidential Information
Higher Education
Equity, Diversity, And Inclusion
Anti-Oppression
Hybrid Work

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