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Added 13 mins ago
FF
Insurance & Investment Agent
FANNI FINANCE INC.
Mississauga, ON
- Contract
Company Description VFG Financial Group is dedicated to attracting and supporting top Advisors by empowering them to offer strong, client-focused financial products and services. The…
Added 13 mins ago
RD
RBCDS - Administrative Associate
RBC Dominion Securities
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…organizations in building and preserving wealth through sound financial planning and trusted investment advice. Advisors benefit from best-in-class tools, resources, and support to help…
Added 28 mins ago
C
Financial Planner II (CIRO-ID) [Brampton, Mississauga, Maple, Woodbridge]
CIBC
Mississauga, ON · Brampton, ON · Maple, ON · Woodbridge, ON
- Full-time
…through key relationship management, creating comprehensive financial plans and providing exceptional client service. As a Financial Planner in the Imperial Service Team, you’ll expertly…
Added 58 mins ago
FP
Manager Campaign Analytics SQL Pega CDH
FINTECH PROFESSIONALS CORP
Toronto, ON
- $50 to $65 CAD / hour
- Full-time
Evaluate campaign and offer concepts, size opportunities, build business cases, forecast financial outcomes, and provide go/no-go recommendations based on customer impact, incrementality,…
Added 1 hour ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Basic financial knowledge and skills - ability to understand basic financials such as accounts receivable/payable, purchase orders, work orders, etc.
Added 1 hour ago
C
Supply Chain Data Analyst
Convergint
Toronto, ON · Calgary, AB · CA AB Calgary
- Full-time
Excellent proficiency in financial software specifically related to purchase order entry, accounts payable, and inventory management.
Added 1 hour ago
C
Senior Business Services Coordinator
Convergint
Calgary, AB · CA AB Calgary
- Full-time
Minimum of two years experience working in a financial/ accounting capacity.
Added 1 hour ago
CF
Mess Administrative Assistant
Canadian Forces Morale and Welfare Services (CFMWS)
Wainwright, AB
- Full-time
…their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports and fitness…
Added 1 hour ago
EL
Senior Financial Analyst - Origins Global
Estée Lauder Companies
Toronto, ON
- Full-time
Prepare and analyze monthly, quarterly, and annual Opex financial performance across all Regions for the Brand
Added 1 hour ago
C
Associate Financial Advisor
CIBC
Mississauga, ON
- Full-time
…meaningful difference in our clients' lives. As an Associate Financial Advisor, you’ll form a deep understanding of your personal and small business clients’ needs as you recommend simple,…
Added 1 hour ago
C
Associate Financial Advisor
CIBC
Kingston, ON
- Full-time
…meaningful difference in our clients' lives. As an Associate Financial Advisor, you’ll form a deep understanding of your personal and small business clients’ needs as you recommend simple,…
Added 1 hour ago
A
Bilingual Supervisor, Transfers
Aviso
Toronto, ON
- $83,000 to $100,000 CAD / year
- Full-time
At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership,…
Added 1 hour ago
FP
Talent Acquisition Consultant
FINTECH PROFESSIONALS CORP
Toronto, ON
- $30 to $45 CAD / hour
- Full-time
Added 2 hours ago
R
Data Steward (CCDB26A)
Referment
Montreal, QC
- Full-time
Referment is working with a capital-markets technology company whose platforms help financial institutions trade, manage risk and run their financing businesses on a shared, governed data…
Added 2 hours ago
T
Product Marketing Manager (B2C FinTech)
Talencore
Toronto, ON
- Full-time
…a Product Marketing Manager in Toronto. They’re building a financial platform that helps U.S. real estate investors manage banking, rent collection, and bookkeeping in one…
Added 2 hours ago
DH
Intermediate Accountant – Real Estate Development & Construction
DiGreen Homes
Markham, ON
- Full-time
Assist with the preparation of year-end project financial statements and corporate tax information
Added 2 hours ago
Administration Assistant/Reception
Cycle CPA
Campbell River, BC
…excellence has earned us a reputation as a trusted partner in their financial…
Added 2 hours ago
Bookkeeper
Cycle CPA
Campbell River, BC
…proactive, and passionate about helping businesses maintain accurate financial records and stay on top of their accounting…
Added 2 hours ago
Accountant
Cycle CPA
Campbell River, BC
Cycle CPA is seeking a detail-oriented and proactive Accountant to join our growing team. The ideal candidate has a strong foundation in accounting and taxation, excellent analytical…
Added 2 hours ago
LP
Trust Administrator
Legacy Private Trust
Toronto, ON
- Full-time
Legacy Private Trust is looking for a versatile trust or financial services industry professional to join our company! The Trust Administrator is responsible for providing high-quality…
Added 2 hours ago
F
Adjoint(e) à la trésorerie / Treasury Assistant
Finsana
Mont-Royal, QC · Mount Royal, Quebec
- Full-time
Added 2 hours ago
D
Software Developer Intern (Summer 2027)
Dawson
Toronto, ON
- Internship
Design retrieval pipelines, orchestrate multi-step agent workflows, and build the services that put LLMs into production against real financial data.
Added 2 hours ago
D
Software Developer Intern (Winter 2027)
Dawson
Toronto, ON
- Internship
Design retrieval pipelines, orchestrate multi-step agent workflows, and build the services that put LLMs into production against real financial data.
Added 2 hours ago
BT
Bookkeeper
Baker Tilly SNT
ON · Sudbury, North Bay or Timmins, Ontario
- Full-time
Added 2 hours ago
Admin, Child Care
YMCA of Lethbridge
Lethbridge, AB
…administrative coordination, record management, enrollment support, financial administration, communications, and customer…

Sheridan College

Administrative Assistant (2 Positions)

Oakville, ON, Canada

Salary Range: $70,97.86 - $88,716.08 · Full-time

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Job details

Pay: Salary Range: $70,97.86 - $88,716.08
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative and operational support to the assigned department(s) or portfolio(s). Responsibilities include, but are not limited to, responding to inquiries, liaising with internal and external stakeholders, scheduling and coordinating meetings, organizing and prioritizing workflows, supporting financial, budgetary and HR administrative processes, preparing reports and correspondence, maintaining records and documentation, developing presentations, and coordinating departmental activities. The Administrative Assistant supports a variety of complex and confidential administrative functions, processes and documentation. They contribute to ongoing departmental initiatives and projects. Responsibilities include tracking expenditures, monitoring budgets, coordinating purchasing activities, maintaining databases and preparing reports, as needed. As a key point of contact, the Administrative Assistant facilitates effective communication, responds to inquiries, resolves routine matters independently and also escalates issues when appropriate. A thorough understanding of departmental operations, priorities, policies and procedures is essential to providing effective support. Given the nature of the work and access to sensitive and confidential information (schedules, calendars, meetings), a high degree of discretion and sound judgement is required.

What You’ll Be Doing

Providing a wide range of confidential, senior-level administrative support to designated leaders and management, including coordinating calendars, schedules, appointments and travel arrangements; attending internal and external meetings as required on behalf of management to record pertinent information and provide the department’s perspective on issues presented; managing records, updating vacation schedules and preparing bi-weekly attendance reports for assigned departments;
Responding to communications, inquiries and concerns from a variety of internal and external stakeholders; tracking issues and following up to ensure appropriate action has been taken; liaising with staff at all levels, external consultants, vendors and business partners; and facilitating communication across Sheridan Faculties and departments regarding departmental operations, initiatives and projects;
Supporting designated leaders and management with projects, reporting, analysis and the preparation of presentation materials, reports, proposals and contracts; researching, reviewing, proofreading and submitting documentation related to departmental budgets and strategic planning;
Participating in budget development, data analysis and account reconciliation, including preparing and submitting purchase requisitions within established purchasing limits; monitoring operating and capital budgets; and compiling and organizing data to support planning, forecasting, budgeting, reconciliation and reporting;
Coordinating administrative and logistical activities related to departmental events and initiatives; supporting designated leaders and management in developing e-newsletters, web content, surveys and other communication materials, as required;
Performing other related duties as assigned.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You have strong interpersonal, verbal and written communication skills, with the ability to build positive, collaborative relationships with a variety of internal and external stakeholders.

You demonstrate a high degree of professionalism, discretion, diplomacy and tact, exercising sound judgement and maintaining confidentiality when handling sensitive information.

You are highly organized and adaptable, with strong time management skills and the ability to prioritize competing demands, manage changing priorities and meet deadlines.

You bring strong analytical, problem-solving and conflict resolution skills, with the ability to navigate challenges and identify practical solutions.

You are self-motivated, resourceful and proactive, demonstrating initiative and the ability to work both independently and collaboratively in a fast-paced environment.

You are committed to delivering exceptional customer service and creating positive experiences for internal and external stakeholders.

The Successful Candidate Will Also Meet The Following Qualifications

3-year diploma/degree in Office Administration, Business Administration, Business Management or a related field
5 years of progressive experience providing senior-level administrative support, preferably in a post-secondary or similarly complex organizational environment (equivalent combinations of education and experience will be considered)
Experience supporting departmental budgets, financial reporting and reconciliation
Experience preparing communications materials, presentations, reports, surveys and other documentation
Advanced proficiency with Microsoft Office 365 applications, with the ability to quickly learn new systems and software.
Experience preparing correspondence, reports, meeting minutes and presentations.
Knowledge of institutional programs, administrative processes and organizational structures.
Experience using PeopleSoft or comparable enterprise systems.
The following will be considered an asset:
Training or coursework in Microsoft Office 365 applications, including SharePoint
Training in presentation and design software, such as Microsoft PowerPoint and Adobe Creative Suite
Coursework or training in project management.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details

Department: Office of Strategy & Global Engagement

Primary Work/Campus Location: Trafalgar (May be assigned activity at any Sheridan campus)

Work Categorization: Hybrid Position – On-site at least 3 days/week

Reference #: J1126-0101

Employee Group: Administrative

Payband: NJ

Salary Range: $70,97.86 - $88,716.08

Type of Vacancies: New positions

Application Deadline: November 19, 2026

Application Details: Applications will be reviewed as they are received, and interviews may be scheduled prior to the closing date. Interested candidates are encouraged to apply early.

Commitment to Equity, Diversity & Inclusion

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.

Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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More about this job

Responsibilities

Provides confidential senior-level administrative and operational support, including calendar and meeting coordination, stakeholder communications, records management, and preparation of reports, presentations, and other documentation. Supports departmental projects and events, budget development and monitoring, purchasing, financial reporting, and reconciliation while handling sensitive information with discretion.

Requirements

Requires a three-year diploma or degree in Office Administration, Business Administration, Business Management, or a related field, plus five years of progressive senior-level administrative support experience; equivalent combinations of education and experience may be considered. Candidates should have experience with budgets and financial reporting, strong communication and organizational skills, advanced Microsoft Office 365 proficiency, and familiarity with enterprise systems such as PeopleSoft or comparable platforms.

Skills

Senior-Level Administrative Support
Calendar And Schedule Coordination
Stakeholder Communication
Confidentiality And Discretion
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Project Coordination
Report And Presentation Preparation
Records Management
Meeting Coordination
Purchasing Administration
Time Management And Prioritization
Microsoft Office 365
PeopleSoft

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Business Management
Senior-Level Administrative Support
Microsoft Office 365
SharePoint
Microsoft PowerPoint
Adobe Creative Suite
PeopleSoft
Enterprise Systems
Budget Development
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Strategic Planning
Project Management
Purchase Requisitions
Records Management
Meeting Minutes
Presentation Materials
Surveys
Stakeholder Relations
Confidential Information
Higher Education
Equity, Diversity, And Inclusion
Anti-Oppression
Hybrid Work

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