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Added 35 mins ago
CH
Operations Portfolio Manager
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Vice President, the Corporate Services Manager, Mental Health and Addictions is a strategic partner who helps turn complex ideas and operational priorities into clear,…
Added 36 mins ago
SC
Central Administration Clerk
Sydney Credit Union
Sydney, NS
- Full-time
Reporting to the Central Administration Supervisor, the Central Administration Clerk is responsible for completing the administrative and processing functions related to member loans,…
Added 1 hour ago
BH
Senior Manager, Pharmacy Operations
Bayshore HealthCare
Markham, ON
- Full-time
Reporting to the Director of Pharmacy Operations, the Senior Manager, Pharmacy Operations will serve as the on-site Designated Manager under the Ontario College of Pharmacists (OCP). This…
Added 1 hour ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Reporting to the Finance Manager, Corporate Consolidations and working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate…
Added 1 hour ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Title: Financial Manager - PLM (Product Line Mgmt)
Added 1 hour ago
TH
Project Manager - Garron Family Centre for Cancer & Blood Disorders
The Hospital for Sick Children
Toronto, ON
- Full-time
Manage assigned project budgets, forecasts, and commitments; analyze variances, recommend corrective action, and escalate material financial or resource issues to the GFCCB Program Manager.
Added 1 hour ago
Y
Manager, PMO & Strategic Initiatives
YouPotential
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Job Board / Manager, PMO & Strategic Initiatives
Added 2 hours ago
NB
Wealth Associate
National Bank of Canada
Rimouski, QC
- Full-time
National Bank Financial – Wealth Management is the fifth largest investment brokerage firm in Canada. We have close to 1,000 investment advisors who manage the assets of more than 400,000…
Added 2 hours ago
BT
Audit and Accounting Manager
Baker Tilly Canada
Toronto, ON
- Full-time
Compliance and Regulatory Review - Stay abreast of the latest accounting and auditing standards, regulations, and reporting requirements applicable to private companies. Interpret and apply…
Added 2 hours ago
NB
Manager Financing Solutions
National Bank of Canada
Vancouver, BC
- Full-time
…continue to expand our presence, we are looking for several Manager, Financing Solutions professionals to support our growing client base and strengthen our market…
Added 2 hours ago
NB
Senior Mortgage Underwriter, Alt A
National Bank of Canada
AB · Edmonton, AB
- Temporary
…delivering the best outcomes for clients, regardless of their financial background. With the support, training, and resources to grow, you'll make a real impact while advancing your career.…
Added 2 hours ago
BT
Audit & Accounting Manager
Baker Tilly Canada
Vancouver, BC
- Full-time
Compliance and Regulatory Review - Stay abreast of the latest accounting and auditing standards, regulations, and reporting requirements applicable to private companies. Interpret and apply…
Added 2 hours ago
E
Program Manager
Equus
Bath, ON · Loyalist Township/Bath, Ontario
- $32.5 CAD / hour
- Full-time
The Program Manager reports to the Project Director for a given region and provides leadership through planning, implementing, coordinating, and evaluating Agilec sites/projects to ensure…
Added 2 hours ago
Fund Accountant
SGGG Fund Services Inc.
Toronto, ON
We are seeking an organized and detail-oriented Fund Accountant to join our team. Reporting to the Manager, Fund Accounting, this entry-level role supports operational excellence by…
Added 2 hours ago
NB
Associate
National Bank of Canada
Trois-Rivières, QC · Greater Trois-Rivieres Metropolitan Area
- Full-time
National Bank Financial – Wealth Management is the fifth largest investment brokerage firm in Canada. We have close to 1,000 investment advisors who manage the assets of more than 400,000…
Added 2 hours ago
AH
Administrative Support IV
Alberta Health Services
Grande Prairie, AB
- Part-time
Reporting to the Team Coordinator, Parking Services North Zone, the incumbent coordinates the administration of parking privileges to PCA, AHS, RA, HSS, APL, ACA, CAP staff, patients and…
Added 2 hours ago
AH
Supervisor
Alberta Health Services
AB · Edmonton, AB
- Part-time
Reporting to the Manager, Patient Food Services, the Supervisor has responsibility for maintaining operations at the site level, aligning AHS, NFS and site priorities with the delivery of…
Added 3 hours ago
TH
Loss Prevention Specialist Full Time
The Home Depot
Canada
- Full-time
The Asset Protection Specialist (APS) is primarily responsible for preventing financial loss caused by theft and fraud, organized retail crime and supporting safety and environmental…
Added 3 hours ago
A
Construction Inspector
AtkinsRéalis
Toronto, ON
- Full-time
Prepares daily reports and provides updates to the Construction Manager accordingly
Added 3 hours ago
Accounts Payable Technician - Freight
PFX Group
Milton, ON
Reporting to the Manager, the Accounts Payable Technician plays a key role in ensuring timely and accurate invoice posting through effective processes.
Added 4 hours ago
SD
Pharmacy Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Mission, BC
- Full-time
Ensure all requirements for documentation and control of substances under the Controlled Drugs and Substances Act and Regulations are met and reporting to Health Canada and regulatory bodies
Added 4 hours ago
SD
Front Store Manager, Salaried Full Time Flexible Shifts
Shoppers Drug Mart
Ottawa, ON
- Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 4 hours ago
Mine Planning Manager
Amrize
Mississauga, ON
The Resource and Mine Planning Manager will be responsible for accurately assessing and estimating Central Canada’s reserves and resources, ensuring annual reporting and filings meet SEC…
Added 5 hours ago
Product Development Specialist / Spécialiste, développement de produits
Earth Rated
Montreal, QC
Reporting to the VP Product Commercialisation & Innovation, you will embed strong project governance while maintaining the speed and agility needed to deliver multiple initiatives…
Added 5 hours ago
E
Dietary Aide -Part Time
Extendicare
Brantford, ON · LTC - Brierwood Gardens
- Part-time
Reporting to the Manager of Food Services, the Dietary Aide provides support to the set-up, preparation, serving and clean up associated with all meal services in the Residence/Home.

Sheridan College

Administrative Assistant (2 Positions)

Oakville, ON, Canada

Salary Range: $70,97.86 - $88,716.08 · Full-time

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Job details

Pay: Salary Range: $70,97.86 - $88,716.08
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative and operational support to the assigned department(s) or portfolio(s). Responsibilities include, but are not limited to, responding to inquiries, liaising with internal and external stakeholders, scheduling and coordinating meetings, organizing and prioritizing workflows, supporting financial, budgetary and HR administrative processes, preparing reports and correspondence, maintaining records and documentation, developing presentations, and coordinating departmental activities. The Administrative Assistant supports a variety of complex and confidential administrative functions, processes and documentation. They contribute to ongoing departmental initiatives and projects. Responsibilities include tracking expenditures, monitoring budgets, coordinating purchasing activities, maintaining databases and preparing reports, as needed. As a key point of contact, the Administrative Assistant facilitates effective communication, responds to inquiries, resolves routine matters independently and also escalates issues when appropriate. A thorough understanding of departmental operations, priorities, policies and procedures is essential to providing effective support. Given the nature of the work and access to sensitive and confidential information (schedules, calendars, meetings), a high degree of discretion and sound judgement is required.

What You’ll Be Doing

Providing a wide range of confidential, senior-level administrative support to designated leaders and management, including coordinating calendars, schedules, appointments and travel arrangements; attending internal and external meetings as required on behalf of management to record pertinent information and provide the department’s perspective on issues presented; managing records, updating vacation schedules and preparing bi-weekly attendance reports for assigned departments;
Responding to communications, inquiries and concerns from a variety of internal and external stakeholders; tracking issues and following up to ensure appropriate action has been taken; liaising with staff at all levels, external consultants, vendors and business partners; and facilitating communication across Sheridan Faculties and departments regarding departmental operations, initiatives and projects;
Supporting designated leaders and management with projects, reporting, analysis and the preparation of presentation materials, reports, proposals and contracts; researching, reviewing, proofreading and submitting documentation related to departmental budgets and strategic planning;
Participating in budget development, data analysis and account reconciliation, including preparing and submitting purchase requisitions within established purchasing limits; monitoring operating and capital budgets; and compiling and organizing data to support planning, forecasting, budgeting, reconciliation and reporting;
Coordinating administrative and logistical activities related to departmental events and initiatives; supporting designated leaders and management in developing e-newsletters, web content, surveys and other communication materials, as required;
Performing other related duties as assigned.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You have strong interpersonal, verbal and written communication skills, with the ability to build positive, collaborative relationships with a variety of internal and external stakeholders.

You demonstrate a high degree of professionalism, discretion, diplomacy and tact, exercising sound judgement and maintaining confidentiality when handling sensitive information.

You are highly organized and adaptable, with strong time management skills and the ability to prioritize competing demands, manage changing priorities and meet deadlines.

You bring strong analytical, problem-solving and conflict resolution skills, with the ability to navigate challenges and identify practical solutions.

You are self-motivated, resourceful and proactive, demonstrating initiative and the ability to work both independently and collaboratively in a fast-paced environment.

You are committed to delivering exceptional customer service and creating positive experiences for internal and external stakeholders.

The Successful Candidate Will Also Meet The Following Qualifications

3-year diploma/degree in Office Administration, Business Administration, Business Management or a related field
5 years of progressive experience providing senior-level administrative support, preferably in a post-secondary or similarly complex organizational environment (equivalent combinations of education and experience will be considered)
Experience supporting departmental budgets, financial reporting and reconciliation
Experience preparing communications materials, presentations, reports, surveys and other documentation
Advanced proficiency with Microsoft Office 365 applications, with the ability to quickly learn new systems and software.
Experience preparing correspondence, reports, meeting minutes and presentations.
Knowledge of institutional programs, administrative processes and organizational structures.
Experience using PeopleSoft or comparable enterprise systems.
The following will be considered an asset:
Training or coursework in Microsoft Office 365 applications, including SharePoint
Training in presentation and design software, such as Microsoft PowerPoint and Adobe Creative Suite
Coursework or training in project management.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details

Department: Office of Strategy & Global Engagement

Primary Work/Campus Location: Trafalgar (May be assigned activity at any Sheridan campus)

Work Categorization: Hybrid Position – On-site at least 3 days/week

Reference #: J1126-0101

Employee Group: Administrative

Payband: NJ

Salary Range: $70,97.86 - $88,716.08

Type of Vacancies: New positions

Application Deadline: November 19, 2026

Application Details: Applications will be reviewed as they are received, and interviews may be scheduled prior to the closing date. Interested candidates are encouraged to apply early.

Commitment to Equity, Diversity & Inclusion

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.

Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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More about this job

Responsibilities

Provides confidential senior-level administrative and operational support, including calendar and meeting coordination, stakeholder communications, records management, and preparation of reports, presentations, and other documentation. Supports departmental projects and events, budget development and monitoring, purchasing, financial reporting, and reconciliation while handling sensitive information with discretion.

Requirements

Requires a three-year diploma or degree in Office Administration, Business Administration, Business Management, or a related field, plus five years of progressive senior-level administrative support experience; equivalent combinations of education and experience may be considered. Candidates should have experience with budgets and financial reporting, strong communication and organizational skills, advanced Microsoft Office 365 proficiency, and familiarity with enterprise systems such as PeopleSoft or comparable platforms.

Skills

Senior-Level Administrative Support
Calendar And Schedule Coordination
Stakeholder Communication
Confidentiality And Discretion
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Project Coordination
Report And Presentation Preparation
Records Management
Meeting Coordination
Purchasing Administration
Time Management And Prioritization
Microsoft Office 365
PeopleSoft

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Business Management
Senior-Level Administrative Support
Microsoft Office 365
SharePoint
Microsoft PowerPoint
Adobe Creative Suite
PeopleSoft
Enterprise Systems
Budget Development
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Strategic Planning
Project Management
Purchase Requisitions
Records Management
Meeting Minutes
Presentation Materials
Surveys
Stakeholder Relations
Confidential Information
Higher Education
Equity, Diversity, And Inclusion
Anti-Oppression
Hybrid Work

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