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Added 6 mins ago
Environmental Services Engineer, Compliance-TS269
City of London
London, ON
Responsible for managing employees including hiring, coaching, training, administration, and performance aspects of reporting employees. Respond to sensitive and confidential human resource…
Added 6 mins ago
V
Nieuport Aviation Shuttle Operations Supervisor - Toronto
Voyago
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
Works closely with Human Resources, Maintenance, and other key departments, the Supervisor will support the day-to-day operational needs of the service while providing leadership,…
Added 6 mins ago
SC
HR Generalist
Sysco Canada Inc.
AB · Edmonton, AB
- Full-time
Collaborates with the Human Resources HR Manager to effectively implement local initiatives and execute regional and corporate programs. Contributes to fostering an environment that…
Added 6 mins ago
HP
Manager, Talent Attraction
Health PEI
Charlottetown, PE
- $48.58 to $59.87 CAD / hour
- Full-time
A bachelor’s degree in Human Resources, Marketing, Business Administration, or a related field is required.
Added 6 mins ago
SR
Head of People
Serv Recruitment
Kelowna, BC
- Full-time
This is not a traditional HR role focused primarily on administration. The Head of People will be a strategic partner to leadership and a hands-on operator responsible for building the…
Added 6 mins ago
SC
Payroll, Benefits, and Pension Specialist
Sturgeon County
Morinville, AB
- $83,161 to $105,805 CAD / year
- Temporary
Coordinate with Human Resources to ensure all payroll transactions are accurate and complete and resolve any discrepancies in payroll by applying problem solving tactics and financial…
Added 36 mins ago
TO
Nieuport Aviation Shuttle Operations Supervisor - Toronto
Transdev Ontario Manitoba
Toronto, ON
- $60,000 to $65,000 CAD / year
- Full-time
Works closely with Human Resources, Maintenance, and other key departments, the Supervisor will support the day-to-day operational needs of the service while providing leadership,…
Added 36 mins ago
SD
Payroll and Benefits Clerk - Temporary
School District 23: Central Okanagan
Kelowna, BC
- Full-time
Under the supervision of the Payroll Manager and the Payroll and Benefits Coordinator, this position provides a full range of payroll and benefit services to 800-1200 employees within the…
Added 36 mins ago
I
Senior Policy Advisor -Economic Development
ITK
Ottawa, ON
- Full-time
We do not use AI to assess or screen applications. Our hiring process is grounded in human review and values lived experience, cultural competency, and diverse career paths, in addition to…
Added 36 mins ago
HC
LTO - Grade 6 (1.00 FTE)
Halton Catholic District School Board
Milton, ON
- Full-time
…applications based on job‑related criteria and to support interview administration. All decisions regarding candidate advancement are made by Human Resources Services staff in partnership…
Added 36 mins ago
HC
LTO - Grade 4 (1.00 FTE)
Halton Catholic District School Board
Burlington, ON
- Full-time
…applications based on job‑related criteria and to support interview administration. All decisions regarding candidate advancement are made by Human Resources Services staff in partnership…
Added 36 mins ago
SC
Manager, People & Culture
SiriusXM Canada
Toronto, ON
- Full-time
The Manager, People & Culture works with the Human Resources management team to support key HR programs and services, including employee relations, recruitment, onboarding and offboarding,…
Added 51 mins ago
Outreach Coordinator
OFNTSC
Brantford, ON
We seek a highly motivated and skilled Outreach Coordinator to join our team at OFNTSC. Under the guidance of the Human Resources Manager, the Outreach Coordinator role is integral to…
Added 51 mins ago
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Senior People and Culture Operations Partner
Targray
Montreal, QC
- Full-time
Le ou la Partenaire principal(e), Opérations – Personnes et culture est responsable de l’administration, de la coordination et de l’amélioration continue des principaux programmes, systèmes…
Added 51 mins ago
TG
Planet Fitness - Overnight Member Services Representative - Part Time - London West
Taymax Group
London, ON
- Part-time
Assist the Club Manager in counting out the drawer as needed.
Added 1 hour ago
FS
Volunteer & Communications Manager
Fort Saskatchewan Nourishment Centre
Fort Saskatchewan, AB
- Full-time
…organized, and relationship-focused Volunteer & Communications Manager to lead our volunteer program and community…
Added 1 hour ago
ER
Human Resources Manager
Expand Reach Inc.
ON · Greater St-Catharines-Niagara Metropolitan Area
- $80,000 to $100,000 CAD / year
- Full-time
Education: Bachelor’s degree or diploma in Human Resources, Business Administration, or a related field.
Added 1 hour ago
E
Scheduling and Attendance Coordinator
Extendicare
Winnipeg, MB · LTC - Tuxedo Villa (Corydon Ave.)
- Full-time
Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible for maintaining work schedules, tracking time and attendance for all scheduled employees at a…
Added 1 hour ago
Registered Nurse (N2) - Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 1 hour ago
Clinical RAI Specialist (Program Admin Officer 3)
The Government of Nova Scotia
Halifax, NS
Reporting to the SEAscape Manager as part of the Planning and Accountability division of Seniors and Long-Term Care, the Clinical RAI Specialist, Program Administration Officer 3 is a key…
Added 1 hour ago
SD
Assistant Front Store Manager, Hourly Full Time Day
Shoppers Drug Mart
Lasalle, ON
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 1 hour ago
NA
HR Data and Process Analyst, People Services Delivery
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Degree in Business Administration, Human Resources, Information Systems, Data Analytics, or a related discipline
Added 1 hour ago
A
Director, Light Rail Transit (LRT)
AECOM
Mississauga, ON
- Full-time
Report financial and performance results, and significant cost, security, safety, human resources, or project management issues to the Deputy Program Manager.
Added 1 hour ago
UO
Assistant HR Manager
University of British Columbia
Vancouver, BC
- $5,692.25 to $8,179.5 CAD / month
- Full-time
Assistant Human Resources Manager delivers human resources services for clinical faculty, research appointees, staff and students in the Department of Obstetrics and Gynecology. Interprets…
Added 1 hour ago
NB
Branch Administrator / Operations Agent
National Bank of Canada
Ancaster, ON
- Full-time
…clients in about 100 branches. You will report to the Regional Manager and work closely with a team of investment…

Sheridan College

Administrative Assistant (2 Positions)

Oakville, ON, Canada

Salary Range: $70,97.86 - $88,716.08 · Full-time

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Job details

Pay: Salary Range: $70,97.86 - $88,716.08
Job type: Full-time
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Reporting to the Manager, Executive Administration & Assistant Secretary to the Board of Governors, the Administrative Assistant is responsible for providing comprehensive administrative and operational support to the assigned department(s) or portfolio(s). Responsibilities include, but are not limited to, responding to inquiries, liaising with internal and external stakeholders, scheduling and coordinating meetings, organizing and prioritizing workflows, supporting financial, budgetary and HR administrative processes, preparing reports and correspondence, maintaining records and documentation, developing presentations, and coordinating departmental activities. The Administrative Assistant supports a variety of complex and confidential administrative functions, processes and documentation. They contribute to ongoing departmental initiatives and projects. Responsibilities include tracking expenditures, monitoring budgets, coordinating purchasing activities, maintaining databases and preparing reports, as needed. As a key point of contact, the Administrative Assistant facilitates effective communication, responds to inquiries, resolves routine matters independently and also escalates issues when appropriate. A thorough understanding of departmental operations, priorities, policies and procedures is essential to providing effective support. Given the nature of the work and access to sensitive and confidential information (schedules, calendars, meetings), a high degree of discretion and sound judgement is required.

What You’ll Be Doing

Providing a wide range of confidential, senior-level administrative support to designated leaders and management, including coordinating calendars, schedules, appointments and travel arrangements; attending internal and external meetings as required on behalf of management to record pertinent information and provide the department’s perspective on issues presented; managing records, updating vacation schedules and preparing bi-weekly attendance reports for assigned departments;
Responding to communications, inquiries and concerns from a variety of internal and external stakeholders; tracking issues and following up to ensure appropriate action has been taken; liaising with staff at all levels, external consultants, vendors and business partners; and facilitating communication across Sheridan Faculties and departments regarding departmental operations, initiatives and projects;
Supporting designated leaders and management with projects, reporting, analysis and the preparation of presentation materials, reports, proposals and contracts; researching, reviewing, proofreading and submitting documentation related to departmental budgets and strategic planning;
Participating in budget development, data analysis and account reconciliation, including preparing and submitting purchase requisitions within established purchasing limits; monitoring operating and capital budgets; and compiling and organizing data to support planning, forecasting, budgeting, reconciliation and reporting;
Coordinating administrative and logistical activities related to departmental events and initiatives; supporting designated leaders and management in developing e-newsletters, web content, surveys and other communication materials, as required;
Performing other related duties as assigned.

About You

You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.

You have strong interpersonal, verbal and written communication skills, with the ability to build positive, collaborative relationships with a variety of internal and external stakeholders.

You demonstrate a high degree of professionalism, discretion, diplomacy and tact, exercising sound judgement and maintaining confidentiality when handling sensitive information.

You are highly organized and adaptable, with strong time management skills and the ability to prioritize competing demands, manage changing priorities and meet deadlines.

You bring strong analytical, problem-solving and conflict resolution skills, with the ability to navigate challenges and identify practical solutions.

You are self-motivated, resourceful and proactive, demonstrating initiative and the ability to work both independently and collaboratively in a fast-paced environment.

You are committed to delivering exceptional customer service and creating positive experiences for internal and external stakeholders.

The Successful Candidate Will Also Meet The Following Qualifications

3-year diploma/degree in Office Administration, Business Administration, Business Management or a related field
5 years of progressive experience providing senior-level administrative support, preferably in a post-secondary or similarly complex organizational environment (equivalent combinations of education and experience will be considered)
Experience supporting departmental budgets, financial reporting and reconciliation
Experience preparing communications materials, presentations, reports, surveys and other documentation
Advanced proficiency with Microsoft Office 365 applications, with the ability to quickly learn new systems and software.
Experience preparing correspondence, reports, meeting minutes and presentations.
Knowledge of institutional programs, administrative processes and organizational structures.
Experience using PeopleSoft or comparable enterprise systems.
The following will be considered an asset:
Training or coursework in Microsoft Office 365 applications, including SharePoint
Training in presentation and design software, such as Microsoft PowerPoint and Adobe Creative Suite
Coursework or training in project management.

Who We Are

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2027: Forging the Future (https://www.sheridancollege.ca/sheridan2027), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

For more information, visit: Why Work at Sheridan

Other Details

Department: Office of Strategy & Global Engagement

Primary Work/Campus Location: Trafalgar (May be assigned activity at any Sheridan campus)

Work Categorization: Hybrid Position – On-site at least 3 days/week

Reference #: J1126-0101

Employee Group: Administrative

Payband: NJ

Salary Range: $70,97.86 - $88,716.08

Type of Vacancies: New positions

Application Deadline: November 19, 2026

Application Details: Applications will be reviewed as they are received, and interviews may be scheduled prior to the closing date. Interested candidates are encouraged to apply early.

Commitment to Equity, Diversity & Inclusion

First Nations peoples have lived on this part of Turtle Island for millennia, stewarding the land, the water and all that contributes to life in this region. Today, the culture and presence of First Nations, Inuit and Metis peoples enrich the lands and people of this territory.

Over two centuries ago, the Mississauga people welcomed settlers to this territory, providing sustenance and engaging in trade and commerce. Between 1781 to 1820, eight treaties were signed with the Mississaugas of the Credit First Nation who opened their territory to settlement. Today, Sheridan campuses are located on Treaty 14, also known as the Head of the Lake Purchase of 1806 and Treaty 22 and 23 of 1820.

Treaty history is foundational, and it is our collective responsibility to honour the land, as we honour and respect those who have gone before us, those who are here and those who have yet to come. We are grateful for the opportunity to be learning, working and thriving on this land, and we commit to learn the truth and be active in the process of reconciliation.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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More about this job

Responsibilities

Provides confidential senior-level administrative and operational support, including calendar and meeting coordination, stakeholder communications, records management, and preparation of reports, presentations, and other documentation. Supports departmental projects and events, budget development and monitoring, purchasing, financial reporting, and reconciliation while handling sensitive information with discretion.

Requirements

Requires a three-year diploma or degree in Office Administration, Business Administration, Business Management, or a related field, plus five years of progressive senior-level administrative support experience; equivalent combinations of education and experience may be considered. Candidates should have experience with budgets and financial reporting, strong communication and organizational skills, advanced Microsoft Office 365 proficiency, and familiarity with enterprise systems such as PeopleSoft or comparable platforms.

Skills

Senior-Level Administrative Support
Calendar And Schedule Coordination
Stakeholder Communication
Confidentiality And Discretion
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Project Coordination
Report And Presentation Preparation
Records Management
Meeting Coordination
Purchasing Administration
Time Management And Prioritization
Microsoft Office 365
PeopleSoft

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Business Management
Senior-Level Administrative Support
Microsoft Office 365
SharePoint
Microsoft PowerPoint
Adobe Creative Suite
PeopleSoft
Enterprise Systems
Budget Development
Budget Monitoring
Financial Reporting
Account Reconciliation
Data Analysis
Strategic Planning
Project Management
Purchase Requisitions
Records Management
Meeting Minutes
Presentation Materials
Surveys
Stakeholder Relations
Confidential Information
Higher Education
Equity, Diversity, And Inclusion
Anti-Oppression
Hybrid Work

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