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Added 9 mins ago
Project Coordinator - Edmonton
Hall Group of Companies
AB · Edmonton, Alberta
Full-time
Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join Hall Shoring & Foundations as a Project Coordinator in Edmonton, Alberta!
Added 9 mins ago
Transitions Coordinator - Delta, BC
Tribe Management inc
Delta, BC
$44,000 to $47,000 CAD / year
Full-time
1+ year of experience in an administrative, customer service, coordination, or operations-focused role
Added 23 mins ago
Core Operations, Associate 2
State Street
Toronto, ON
Full-time
…fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSGS’ tools…
Added 23 mins ago
(CAN) Manager, Facility Services
Walmart Canada
St. John's, NL · Greater St. John's Metropolitan Area
Full-time
…status of work and communicating schedules providing updates to administrative coordinator to track ensures availability of materials and equipment preparing labor and material cost…
Added 39 mins ago
Seasonal Tire Coordinator
Steele Auto Group
Amherst, NS
Full-time
As a Seasonal Tire Coordinator, you will be at the core of our tire operations during one of the busiest times of the year. You’ll streamline the tire changeover process, ensuring optimal…
Added 39 mins ago
Program Coordinator Foundry
Providence Healthcare
Vancouver, BC
Full-time
We are seeking a Program Coordinator to join our amazing team! Reporting the Program Leader or designate, the Program Coordinator contributes to the development, maintenance and advancement…
Added 53 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 53 mins ago
Senior Admin Cash Management Operations
IG Wealth Management
MB · Manitoba, Canada
Full-time
The Cash Management Operations group at IG Wealth Management is looking for a dedicated Coordinator to join our team. Process Management & Administration provides administrative and…
Added 53 mins ago
Operations and Financial Coordinator
Marsh
Montreal, QC
Full-time
Marsh’s Workforce & Rewards practice is seeking a Operations and Financial Coordinator to join our Toronto or Montreal team.
Added 54 mins ago
Concierge - Part Time
Optima Living
Calgary, AB
Part-time
…team members, while supporting smooth day-to-day community operations. This role manages inquiries, assists with move-in coordination, administrative tasks, and provides customer service…
Added 1 hour ago
ORCA Administrative Coordinator
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
$4,881 to $5,255 CAD / month
Full-time
The ORCA Administrative Coordinator is responsible for coordinating the day-to-day operations of the ORCA program, ensuring efficient testing processes and maintaining high service…
Added 1 hour ago
Metallurgical Laboratory Coordinator
Glencore Canada
Sudbury, ON · Greater Sudbury, ON
Full-time
We have an exciting opportunity for an experienced Metallurgical Lab Coordinator to support Group Project Managers and a team of Technicians and Technologists who process metallurgical…
Added 1 hour ago
Christmas Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Collingwood, ON
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
Office Administrator / Operations Coordinator
Clear Results
Kingston, ON
$23 to $25 CAD / hour
Part-time
We're looking for an Office Administrator / Operations Coordinator who enjoys bringing structure to busy days, supporting creative professionals, and helping a growing business operate at…
Added 1 hour ago
Legal Administrative Assistant and Intake Coordinator
Haider Khan Legal P.C
Mississauga, ON
Full-time
…Ontario tribunals, providing advocacy in diverse regulatory and administrative…
Added 1 hour ago
Field Services Planner
Insight Global
Saskatoon, SK
$25 to $30 CAD / month
Contract
Insight Global is hiring a Field Services Coordinator/Planner for a global multinational corporation that specializes in energy management and technology. The successful candidate will…
Added 1 hour ago
Adminstrative Coordinator/Coordinateur administratif
Maison Battat Inc.
Montreal, QC
Full-time
We are currently seeking a skilled and detail-oriented Administrative Coordinator to support the management and protection of our extensive trademark and copyright portfolio. This role is…
Added 1 hour ago
Coordinator- Master Plan & Capitol Projects (6-Month contract)
Toronto Cricket Skating and Curling Club
Toronto, ON
Full-time
Therefore, we are seeking an organized, enthusiastic, and detail-oriented Coordinator, Master Plan & Capital Projects (6 months' contract) to support a diverse portfolio of planning,…
Added 1 hour ago
Project Coordinator
Hays
Toronto, ON · North York, ON
Contract
Bilingual Project Coordinator - Pharmacy Operations
Added 2 hours ago
Coordinator - Leisure Services
City of Richmond
Richmond, BC · South Arm Community Centre, British Columbia
Reporting to the Manager, Community Recreation Services, this position carries out a variety of administrative work in planning, developing, coordinating and administering recreation…
Added 2 hours ago
Program Coordinator - Continuing Education
CEGEP - John Abbott College
Sainte-Anne-de-Bellevue, QC
$57,547 to $105,578 CAD / year
Volunteer
…revisions, and all other activities necessary to ensure consistent operations of the program or…
Added 2 hours ago
International Partner Coordinator
Hungry For Life International
Chilliwack, BC
Part-time
Added 2 hours ago
Billing Coordinator
Trimac Transportation
AB · Edmonton, AB
Full-time
…revenue generation across our logistics and transportation operations in North…
Added 2 hours ago
Acquisition Coordinator
Black Ridge
Montreal, QC
Full-time
Black Ridge is a dynamic company operating in the real estate and investment sector. We are seeking an Acquisition Coordinator to support the Acquisitions team in identifying, analyzing,…
Added 2 hours ago
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Huntsville, ON
Full-time
…by helping TSA to give hope to others. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several…

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

Similar jobs hiring now

Added 24 mins ago
Administrative Assistant II, Community Support Services - Full-time
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$24.18 to $25.69 CAD / hour
Added 22 hours ago
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Added 3 days ago
Administrative Assistant - Schools Al-Huda Noor Gardens
The Muslim Association of Canada · London, ON, Canada
$17.95 to $24 CAD / hour
Added 3 days ago
Administrative Assistant - Schools Al-Huda Hyde Park
The Muslim Association of Canada · London, ON, Canada
$17.95 to $24 CAD / hour

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Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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