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Added 15 mins ago
Coordinator, Traffic
Apotex
Toronto, ON · North York, ON
$55,138.14 to $77,193.4 CAD / year
…Program, Global Quality policies and procedures, Safety and Environment policies, and HR…
Added 29 mins ago
Forklift Operator (Material Handling) - Edmonton
Steele's Transportation Group
AB · Edmonton, AB
$21 to $23 CAD / hour
Full-time
…trailers. You will work closely with the shipping and receiving coordinator and operations supervisor or terminal/operations manager, along with our drivers, outside carriers and other…
Added 29 mins ago
Moving Coordinator
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Toronto, ON · Etobicoke, ON
Full-time
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Full-time
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Added 29 mins ago
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Added 29 mins ago
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…and recreational amenities, all set in a spectacular natural…
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Added 29 mins ago
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Added 59 mins ago
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As a Hospital Care Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers…
Added 59 mins ago
Practicum Instructor
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Report students to the program Practicum Coordinator.
Added 1 hour ago
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…internal care teams, this role serves as a key liaison and coordinator in the development, implementation, and monitoring of individualized care and safety…
Added 1 hour ago
Marketing Coordinator
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Vancouver, BC
$65,000 to $85,000 CAD / year
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Marcon is looking for a Marketing Coordinator to support the coordination and execution of project-level marketing initiatives across the development lifecycle. This role helps turn…
Added 1 hour ago
Logistics Coordinator
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Calgary, AB · Greater Calgary Metropolitan Area
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As a Logistics Coordinator, you’ll be at the heart of managing freight shipments for a wide range of clients. You’ll coordinate transportation, provide solutions for complex shipping needs,…
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Shipping Coordinator - Afternoon Shift
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…wide range of talents, skills, and backgrounds. The Shipping Coordinator plays an important role in ensuring our products are delivered safely, efficiently, and on time while providing…
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…wide range of talents, skills, and backgrounds. The Shipping Coordinator plays an important role in ensuring our products are delivered safely, efficiently, and on time while providing…
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Services Manager, Stores
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…Skincare and Fragrance Studio (as applicable). Ensure that the Coordinator, Beauty Studio are adequately trained to effectively manage the Studio and drive services on a day-to-day…
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Human Resources Coordinator - Recruitment
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…to join Mainroad Alberta Contracting LP as a Human Resources Coordinator - Recruitment. In this role, you will support the continued growth of our Alberta operations. This is a full-time…
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Administrative & Lifestyle Coordinator - Full Time
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Role: Administrative & Lifestyle Coordinator Full Time.
Added 2 hours ago
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Added 2 hours ago
Coordonnateur de projet
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Vancouver, BC
Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

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Original job description

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

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More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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