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Added 3 mins ago
Event Sales Coordinator - Halifax Marriott
Encore Global
Halifax, NS
Full-time
Handles customers’ requests by phone, on-line chat, email, and other channels. Follow up with internal and external customers through confirmed order hand-offs.
Added 18 mins ago
Coordinateur(trice) d'inventaire/Inventory Coordinator
Impact Fulfillment Services
Longueuil, QC
Full-time
…rapide, où vos compétences analytiques, votre connaissance des opérations et votre sens de l'initiative auront un impact direct sur la performance de…
Added 18 mins ago
Human Resources Coordinator
HR Project Partners Inc.
St. John's, NL
Full-time
HR Project Partners is pleased to accept resumes for the position of HR Coordinator on behalf of our client, Academy Canada. The HR Coordinator plays a key role in supporting the…
Added 18 mins ago
Supervisor, CT General Procedures - Surrey Memorial Hospital
Fraser Health
Surrey, BC
Part-time
Reporting to the Site Coordinator, Medical Imaging, The Supervisor, CT General Procedures practices in accordance with the standards of professional practice as well as utilizing a client…
Added 18 mins ago
Insurance Support Coordinator
Northbridge Financial Corporation
Mississauga, ON
Full-time
What is it like to be an Insurance Support Coordinator at Northbridge Financial
Added 1 hour ago
Christmas Kettle Assistant
The Salvation Army in Canada
Brockville, ON
Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 hour ago
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Brockville, ON
Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 hour ago
Coordonateur de magasin de détail à temps plein Winners Promenade du Cuivre Rouyn Noranda
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Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
Engineering Product Coordinator
Hydra Dyne Technology Inc.
Ingersoll, ON
Full-time
Be an experienced and highly organized Engineering Project Coordinator to support the successful launch of new and revised products into manufacturing.
Added 1 hour ago
Coordinateur administratif/Coordinatrice administrative
Gamache Group
Saint-Paul, QC
Full-time
Une entreprise orientée vers la qualité du service, la coordination efficace et la fiabilité des opérations.
Added 2 hours ago
Housing Coordinator (Terrace)
Coast Mountain College
Terrace, BC
Full-time
Duties: The Housing Coordinator plays a key role in supporting the day-to-day operations of Student Housing and fostering a safe, inclusive, and welcoming living environment that promotes…
Added 2 hours ago
Bilingual Operations Support & Customer Service Coordinator
GardaWorld
Moncton, NB
Ready to suit up as a Operations Support & Customer Service Coordinator
Added 2 hours ago
Coordonnateur Des Opérations MRO/ MRO Operations Coordinator
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Dorval, QC
Full-time
As an MRO Operations Coordinator, you will manage end-to-end repair and replacement requests for purchased equipment. You will issue Returned Goods Authorizations (RGAs) and coordinate…
Added 2 hours ago
Legal Administrative Coordinator - Legal Services - Regular Full-Time 2026-18615 (2026-18615)
Sunnybrook
Toronto, ON
Full-time
Reporting to the Chief Legal and Compliance Officer and General Counsel (“CLO”), the Legal Administrative Coordinator (“Coordinator”) will provide advanced administrative and operational…
Added 4 hours ago
Administrative Coordinator (Divisional Planning, Coordination & Support Services)
WorkSafeBC
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…completion? We’re looking for an experienced Administrative Coordinator to assist and support our Director, Divisional Planning, Coordination & Support Services at WorkSafeBC in our…
Added 5 hours ago
Airworthiness Coordinator
Actalent
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Contract
…certification requirements, ensuring alignment with engineering operations, customer expectations, airworthiness standards, general engineering standards, and internal company…
Added 7 hours ago
Agent Méthode pièce avion / Method Aircraft parts
Airbus Aircraft
Montreal, QC
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…fabrication ainsi que suivre avec les corps de métier en interne les opérations de transformation de…
Added 7 hours ago
Retail Customer Service Coordinator Full Time Winners - Dorval Crossing Oakville
TJX Canada – Winners, Marshalls, HomeSense
Oakville, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 7 hours ago
Retail Processing Merchandise Coordinator Full Time Winners - Cloverdale Mall
TJX Canada – Winners, Marshalls, HomeSense
Toronto, ON · Etobicoke, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 9 hours ago
Logistics Coordinator
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$60,000 to $70,000 CAD / year
Full-time
The Logistics Coordinator will play a key role in managing day-to-day brokerage operations, coordinating shipments, securing carrier capacity, and providing competitive pricing in a…
Added 9 hours ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
Reporting to the Senior Stewardship Officer, the Stewardship Coordinator is a key member of the Major Gifts, Planned Giving and Donor Stewardship team. The role supports HSN Foundation’s…
Added 9 hours ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
Reporting to the Senior Stewardship Officer, the Stewardship Coordinator is a key member of the Major Gifts, Planned Giving and Donor Stewardship team. The role supports HSN Foundation’s…
Added 9 hours ago
Senior Coordinator, Alumni Relations and Community Partnerships
University of Ottawa
Ottawa, ON · Desmarais Hall
Full-time
The Senior Coordinator supports the effective delivery of engagement initiatives by ensuring that requests, sponsorship-related actions, and engagement outcomes are logged, coordinated,…
Added 9 hours ago
Senior Coordinator, Advancement
University of Ottawa
Ottawa, ON · Tabaret Hall
Full-time
…and facilitates seamless communication and coordination among internal and external stakeholders, including faculties and donors. Additionally, the role involves organizing prospect and…
Added 9 hours ago
Retail Customer Service Coordinator Full Time Winners - Dorval Crossing Oakville
The TJX Companies, Inc.
Oakville, ON
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Search current openings

Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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