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Added 11 mins ago
Pharmacy Assistant Part Time Day
No Frills
Elliot Lake, ON
Part-time
Experience as a Pharmacy Assistant is an asset
Added 25 mins ago
Pharmacy Assistant Part Time Day
No Frills
Elliot Lake, ON
Part-time
Experience as a Pharmacy Assistant is an asset
Added 25 mins ago
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Prince George, BC
Full-time
Data entry for new prescriptions, and managing refill request processing
Added 25 mins ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
2-year diploma in Recreation Therapy, or Occupational Therapy/Physiotherapy Assistant
Added 25 mins ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 25 mins ago
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 25 mins ago
Assistant Manager, Operations | Pacific Centre
lululemon
Vancouver, BC
Full-time
The Assistant Manager, Operations role is an essential part of the store leadership team and is responsible for making sure our retail business runs smoothly and successfully. Assistant…
Added 41 mins ago
Bilingual Dental Claims Auditor Vérificateur bilingue en soins dentaires - Express Scripts Canada
The Cigna Group
Montreal, QC
Full-time
Être titulaire d’un diplôme d’assistant dentaire ou d’hygiéniste dentaire et d’un permis d’exercice valide.
Added 55 mins ago
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Portage la Prairie, MB
Full-time
Data entry for new prescriptions, and managing refill request processing
Added 55 mins ago
Pharmacy Assistant Part Time Day
No Frills
Renfrew, ON
Part-time
Experience as a Pharmacy Assistant is an asset
Added 55 mins ago
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Woodstock, ON
Part-time
Data entry for new prescriptions, and managing refill request processing
Added 55 mins ago
Pharmacy Assistant Full Time Day
No Frills
Toronto, ON · Etobicoke, ON
Full-time
Experience as a Pharmacy Assistant is an asset
Added 55 mins ago
Pharmacy Assistant Part Time Day
No Frills
Ottawa, ON
Part-time
Experience as a Pharmacy Assistant is an asset
Added 55 mins ago
Pharmacy Data Specialist
MediSystem Pharmacy
Ottawa, ON
Full-time
As a Pharmacy Data Technician, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 55 mins ago
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Waterloo, ON
Full-time
Data entry for new prescriptions, and managing refill request processing
Added 1 hour ago
Medical Office Assistant
WELL Health Technologies Corp
Vancouver, BC
…Medical Records (EMR), Revenue Cycle Management (RCM), and data protection services. This platform supports healthcare practitioners both within and beyond WELL’s omni-channel patient…
Added 1 hour ago
Project Assistant, TLEG (EAL)
Mount Royal University
Calgary, AB
Full-time
The Teaching and Learning Enhancement Grant (TLEG) Project Assistant will support a project that transforms archived interview footage from an English-as-an-Additional-Language (EAL) Nursing
Added 1 hour ago
Project Assistant, TLEG (Psychology)
Mount Royal University
Calgary, AB
Part-time
Added 1 hour ago
Housing & Hospitality Assistant
University of British Columbia
Kelowna, BC · UBCO | Nechako Residence (NCH)
$4,345 to $4,981 CAD / month
Part-time
The Housing & Hospitality Assistant supports Student Housing and Hospitality Services (SHHS) which includes Student Housing, Maintenance, Residence Life and Conferences & Accommodation…
Added 1 hour ago
NURSING UNIT CLERK
Northern Health - BC
Prince George, BC
Full-time
…general supervision of Manager or designate, the Nursing Unit Assistant performs a variety of clerical duties related to the operation of a care area. These duties include acting as a…
Added 1 hour ago
R&D Technician
Prime Health Ltd
Maple Ridge, BC
Full-time
Job Posting Title: R&D Technician/Assistant (OSD Formulation)
Added 2 hours ago
Software Engineer, Full-Stack - Agents Cross-FA
Superhuman
Toronto, ON
$125,000 to $130,000 CAD / year
Full-time
…workspaces, Mail’s inbox management, and Go, the proactive AI assistant that understands context and delivers help automatically. Founded in 2009, Superhuman empowers over 40 million…
Added 2 hours ago
Housing & Hospitality Assistant
The University of British Columbia
Kelowna, BC
$4,345 to $4,981 CAD / month
Part-time
The Housing & Hospitality Assistant supports Student Housing and Hospitality Services (SHHS) which includes Student Housing, Maintenance, Residence Life and Conferences & Accommodation…
Added 2 hours ago
Assistant Facility Manager
JLL
Toronto, ON · CAN-CLIENT Toronto-Omnicom
Full-time
The Assistant Facilities Manager supports the day-to-day facilities operations for a corporate office location in Toronto while assisting with select projects and operational support for…
Added 2 hours ago
Senior Project Manager
Manx Telecom Enterprise
Permanent North American Gaeltacht, ON
Internship
Vacancy Name Senior Project Manager Vacancy No VN1000 Function Syn - Delivery & Operations Work Location Greenhill Data Centre, IOM Business Park, Braddan, Isle of Man, IM2 2QZ Basis…

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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