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Added 22 mins ago
Clerk A Customer Services Representative (In bound contact centre)
City of Winnipeg
Winnipeg, MB
Part-time
Under the direction of the Team Leads and Contact Centre Coordinator, the Winnipeg Transit Plus Customer Service Representative, while working as part of a service delivery team, is…
Added 52 mins ago
Clinical Placement Coordinator
Government of Yukon
Whitehorse, YT
Part-time
The Clinical Placement Coordinator arranges student clinical placements for a variety of healthcare professions (e.g. nursing, therapies, paramedics, social work and potentially medical…
Added 52 mins ago
Manager, Acquisition Operations
Loblaw Companies Limited
Toronto, ON
Full-time
Act as a central point of contact and coordinator for all operational integration activities, collaborating closely with Pharmacy Operations, IT, Finance, Real Estate, Legal, and HR to…
Added 1 hour ago
Transitions Coordinator - Delta, BC
Tribe Management Inc
Delta, BC
Full-time
We're looking for a detail-oriented and highly organized Transitions Coordinator to join our team in Delta, BC.
Added 1 hour ago
Human Resources Coordinator
Aston Carter
Dorval, QC
Full-time
Job Title: Human Resources Coordinator Job Description
Added 1 hour ago
Coordonnateur Des HR/ HR Coordinator
Aston Carter
Montreal, QC
Full-time
As a Human Resources Coordinator, you will play a key role in handling administrative tasks, onboarding, updating various HR systems, managing general employee issues, and assisting with…
Added 2 hours ago
Project Coordinator, Value Management and Delivery Office, Innovation and Delivery (T & I) (Telework/Hybrid)
CBC/Radio-Canada
Toronto, ON · Montreal, QC
Full-time
Working in the Delivery Centre of Expertise as a Project Coordinator reporting to the Director, you are thoroughly organized and structured, analytical and detail-oriented, while taking an…
Added 2 hours ago
Partner Business Coordinator - Lenovo
CDW
ON · Virtual - Ontario
Full-time
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Added 3 hours ago
Production Office Coordinator, CG (Feature)
WildBrain
Vancouver, BC
Full-time
WildBrain Studios is looking for a Production Coordinator to join our team!
Added 3 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
The Senior Project Coordinator - Architectural Envelope, will support the planning, coordination, execution, and reporting of architectural envelope activities throughout the project…
Added 3 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
The Senior Project Coordinator - Architectural Envelope, will support the planning, coordination, execution, and reporting of architectural envelope activities throughout the project…
Added 3 hours ago
Intake Coordinator / Portfolio Analyst
Apex Systems
Toronto, ON
$45 to $50 USD / hour
Contract
We are seeking an experienced Intake Coordinator / Portfolio Analyst to support the intake and governance function within a large enterprise technology environment.
Added 4 hours ago
Unit Supplies Coordinator - Patient Care Supply
Winnipeg Regional Health Authority
Winnipeg, MB
Added 4 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
We are seeking a Clinical Research Coordinator (CRC) to contribute to an exciting study based at the Research Institute of the McGill University Health Centre.
Added 4 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Contract
…ethics submission and study registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high…
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RI-MUHC | Research Institute of the MUHC | #rimuhc
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RI-MUHC | Research Institute of the MUHC | #rimuhc
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Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
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Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 5 hours ago
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Makes recommendations to the Library Collections Coordinator for new material.
Added 5 hours ago
Research Project Coordinator III
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Hamilton, ON
Full-time
The Research Project Coordinator III leads a team in the conduct of one or more clinical and patient-based research studies in addition to taking up the role as the primary contact for…
Added 5 hours ago
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
Full-time
Synergy Projects Ltd. is seeking a Project Coordinator/Senior to work with the project team towards the timely coordination of workflow regarding construction projects, including…
Added 5 hours ago
Preconstruction Coordinator
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Toronto, ON · Greater Toronto Area, Canada
Full-time
Are you ready to lead with precision and tackle complex challenges? As a Project Coordinator you will leverage your technical knowledge to oversee critical aspects of our projects, ensuring…
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Contract Specialist
Hatch
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Registered Nurse (RN), Neonatal Intensive Care Unit - Abbotsford Regional Hospital and Cancer Centre
Fraser Health Authority
Abbotsford, BC
$41.42 to $59.52 CAD / hour
Part-time
…specialists and members of the interdisciplinary team with assessment data outcomes and initiates discussions to determine optimal care planning for newborns. Diagnoses actual or potential…

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Apply by: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

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Applications open in a new tab.

Original job description

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

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More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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