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Added 15 mins ago
Construction Coordinator
Archadeck of Nova Scotia
Halifax, NS
$42,000 to $60,000 CAD / year
Full-time
Join Our Award-Winning Team at Archadeck and HGC Design + Build Halifax!
Added 30 mins ago
SPA Intermediate - Project Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
The position of project coordinator for the Explore Minnesota marketing team is crucial to ensure that our $7M+ marketing budget is spent in the most efficient manner possible by…
Added 30 mins ago
Cost Control Coordinator
Trillium Guideway Partners
Toronto, ON
$80,000 to $120,000 CAD / year
Full-time
…routes. The NC project has been divided into two main progressive design-build contracts: (1) the Elevated Guideways and Stations Contract (“EGS”) and the Pape Tunnel and Underground…
Added 45 mins ago
ISE Operations and Project Coordinator
GeoSpectrum Technologies, Inc
Port Coquitlam, BC
Full-time
ISE is seeking an Operations and Project Coordinator to join our team!
Added 1 hour ago
Coordinateur des Changements & Personnalisation - Customization Change Coordinator
Airbus Aircraft
Montreal, QC
Full-time
The A220 commercial aircraft program is looking for a Customization Change Coordinator to join our A220 Product Offering team based in Mirabel (Quebec, Canada).
Added 1 hour ago
Asset Management Technologist (Regional Water)-C1462 (Under Review)
City of London
London, ON
Reporting to the Manager, Capital Programs, the Asset Management Coordinator is responsible for maintaining an up-to-date understanding of the conditions and functioning of assets at…
Added 2 hours ago
Harm Reduction Program Coordinator
University of Victoria
Victoria, BC
Full-time
The Harm Reduction Program Coordinator is responsible to collaborate with campus and community partners to offer student-facing harm reduction initiatives and programming delivered by…
Added 2 hours ago
marketing coordinator
Ritz Furniture Planet Ltd
Mississauga, ON
Full-time
Design, conduct and analyze quantitative and qualitative research projects
Added 2 hours ago
Program Coordinator Lead
BGIS
London, ON
Full-time
The Program Coordinator Lead is responsible for providing team leadership (support) to a project administration team across multiple programs. This will be the requirement to ensure all…
Added 3 hours ago
Coordinator, Customer Experience
City of Brampton
Brampton, ON
Full-time
Coordinate advertising and publication schedules, layout and design, and distribution for collateral.
Added 5 hours ago
INDIGENOUS CARE COORDINATOR
Northern Health - BC
Hazelton, BC
Full-time
…Manager or designate, this position contributes to the clinical design, implementation, and monitoring of individual Indigenous patient care plans to maximize community support, cultural…
Added 5 hours ago
Labour Relations Coordinator
Actalent
Calgary, AB
Contract
Aston Carter's large client is seeking a Labour Relations Coordinator to join their team in Prince George!
Added 7 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
The Senior Project Coordinator - Architectural Envelope, will support the planning, coordination, execution, and reporting of architectural envelope activities throughout the project…
Added 7 hours ago
Senior Project Coordinator – Architectural Envelope
AtkinsRéalis
Toronto, ON
Full-time
The Senior Project Coordinator - Architectural Envelope, will support the planning, coordination, execution, and reporting of architectural envelope activities throughout the project…
Added 7 hours ago
Event Coordinator / Coordonnateur aux évènements
Airbus Aircraft
Montreal, QC
Full-time
Coordonnateur aux évènements / Event Coordinator
Added 7 hours ago
CNS Technical Instructor (2 positions available)
NAV CANADA
Ottawa, ON
Full-time
Participates in course design activities such as task analysis and training objectives, creation of the course training plan, and determining work experience requirements.
Added 8 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…promotion dossiers) and genuine scientific participation in the design and interpretation of studies. This is a central position on a small, collaborative team, and the incumbent will…
Added 9 hours ago
Research Project Coordinator III
Hamilton Health Sciences
Hamilton, ON
Full-time
The Research Project Coordinator III leads a team in the conduct of one or more clinical and patient-based research studies in addition to taking up the role as the primary contact for…
Added 9 hours ago
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
Full-time
…full-service construction firm specializing in general construction, design-build, and construction management services. SPL is focused on the commercial construction market, including…
Added 9 hours ago
Preconstruction Coordinator
FlatironDragados
Toronto, ON · Greater Toronto Area, Canada
Full-time
Are you ready to lead with precision and tackle complex challenges? As a Project Coordinator you will leverage your technical knowledge to oversee critical aspects of our projects, ensuring…
Added 10 hours ago
Methods & Temporary Works Coordinator
Pomerleau
Vancouver, BC
$87,000 to $112,000 CAD / year
Full-time
As a Methods & Temporary Works (M&TW) Coordinator, you will play a key role in developing and coordinating construction methodologies to ensure safe, efficient, and cost-effective project…
Added 10 hours ago
Coordonnateur de projet
VINCI
Vancouver, BC
Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 10 hours ago
OSC Senior Coordinator – Education and Awareness (Ottawa)
Ottawa Safety Council
Ottawa, ON
Full-time
Graphic design experience (e.g., Canva or Adobe Creative Suite) is considered an asset.
Added 11 hours ago
Program Manager, Full-Time
Taproot Community Support Services
Parksville, BC
Full-time
…internal care teams, this role serves as a key liaison and coordinator in the development, implementation, and monitoring of individualized care and safety…
Added 12 hours ago
Development & Community Engagement Coordinator
Jewish Federation of British Columbia (JFBC)
BC · West Vancouver, BC
Full-time
The Development & Community Engagement Coordinator leads JSABC’s grant development program

Closed listing

Shutters Canada

Administrative Assistant Coordinator

London, ON, Canada

Job type: Full-time
Closing date: Oct 28, 2026
Education: High school diploma
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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About employer

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Added 18 hours ago
Administrative Assistant, Corporate Governance
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Administrative Assistant - Schools Al-Huda Noor Gardens
The Muslim Association of Canada · London, ON, Canada
$17.95 to $24 CAD / hour
Added 3 days ago
Administrative Assistant - Schools Al-Huda Hyde Park
The Muslim Association of Canada · London, ON, Canada
$17.95 to $24 CAD / hour
Added 4 days ago
Administrative Assistant(U.S./Canada/UK background is required)
WorkStaff360 · Remote, Canada
$8 to $10 USD / hour

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Original job description

Archived listing. The details below describe a past opening.

Company Description Shutters Canada is a window coverings company specializing in curtains, shutters, blinds, and shades for residential and commercial spaces. The team focuses on providing customized solutions that enhance privacy, light control, and interior design. Products are selected to match diverse styles, budgets, and functional needs. Shutters Canada emphasizes reliable service, quality materials, and a supportive environment for team members to grow in customer-focused roles.

Role Description The Administrative Assistant Coordinator is a full-time, on-site role based in London, ON. This position supports daily office operations, including managing calendars, scheduling appointments, organizing files, and maintaining accurate records. The role handles incoming calls and emails, assists customers with inquiries and bookings, and coordinates communication between sales, installation, and customer service teams. The Administrative Assistant Coordinator may assist with basic finance-related tasks such as invoicing, payment tracking, and data entry. This role also contributes to smooth workflow in the showroom and office by preparing documents, updating databases, and supporting management with administrative projects.

Qualifications

Candidates should possess strong Communication and Customer Service skills to interact effectively with clients, vendors, and team members.
Candidates should possess solid Administrative Assistance and Organization skills to manage schedules, records, and office procedures efficiently.
Candidates should possess basic Finance skills to support invoicing, payment processing, and accurate data entry.
Relevant experience in an administrative or coordination role, preferably in retail, home improvement, or a customer-facing environment.
Proficiency with office software (e.g., word processing, spreadsheets, email, scheduling tools) and comfort learning new systems.
Strong attention to detail, ability to prioritize tasks, and follow-through on commitments.
High school diploma required; post-secondary education in business administration or a related field is an asset.
Ability to work on-site in London, ON, with a professional, inclusive, and team-oriented approach.

Customer Service Skills: Ability to interact effectively and professionally with clients, vendors, suppliers and team members, providing excellent customer service and timely follow-ups.

Administrative Assistance & Organization: Strong administrative and organizational skills to manage schedules, customer appointments, records, correspondence and office procedures efficiently.

QuickBooks Knowledge: Basic to intermediate knowledge of QuickBooks Online, including invoicing, recording payments, entering expenses, tracking accounts receivable and maintaining accurate financial records.

Basic Finance & Bookkeeping: Ability to support invoicing, payment processing, expense tracking, data entry and basic financial reporting with accuracy and attention to detail.

Inventory Management: Experience monitoring inventory levels, tracking stock, maintaining inventory records, coordinating material requirements and identifying items that need replenishment.

Supplier Coordination: Ability to communicate and maintain professional relationships with suppliers, request quotations, follow up on orders, coordinate deliveries and resolve supply-related issues.

Purchasing & Procurement: Experience assisting with purchasing activities, preparing purchase orders, comparing supplier quotations, tracking purchases and ensuring materials are ordered and delivered on time.

Production Coordination: Ability to coordinate with production staff, monitor order progress, manage schedules and ensure materials are available to meet production deadlines.

Marketing & Social Media: Basic knowledge of social media platforms, content creation, promotional activities and customer lead follow-up. Marketing experience is an asset.

Relevant Experience: Previous experience in an administrative, office assistant or coordination role, preferably in retail, home improvement, manufacturing or another customer-facing environment.

Computer & Software Skills: Proficiency with office software, including word processing, spreadsheets, email and scheduling tools, and comfort learning new business management systems.

Communication Skills: Excellent written and verbal communication skills, with the ability to coordinate effectively between customers, suppliers, management and internal teams.

Multitasking & Time Management: Ability to manage multiple responsibilities, prioritize tasks, meet deadlines and work efficiently in a fast-paced environment.

Problem-Solving & Attention to Detail: Strong attention to detail, initiative and the ability to identify and resolve day-to-day administrative and operational issues.

Teamwork & Reliability: Ability to work independently and collaboratively, take ownership of assigned responsibilities and maintain a professional, dependable approach.

About employer

More about this job

Responsibilities

Coordinate daily office and showroom operations, including calendars, appointments, records, customer inquiries, correspondence, and communication between internal teams. Support invoicing, payment tracking, inventory, supplier and purchasing coordination, production schedules, and administrative projects.

Requirements

Candidates should have relevant administrative or coordination experience, strong customer service, communication, organizational, and time-management skills, and proficiency with office software. A high school diploma is required; post-secondary education in business administration or a related field is an asset, along with basic to intermediate QuickBooks Online knowledge and familiarity with finance, inventory, purchasing, or coordination tasks.

Skills

Customer Service
Administrative Assistance
Organization
QuickBooks Online
Invoicing
Bookkeeping
Inventory Management
Supplier Coordination
Purchasing and Procurement
Production Coordination
Marketing and Social Media
Communication
Time Management
Problem-Solving
Attention to Detail
Office Software

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks Online
Invoicing
Payment Processing
Accounts Receivable
Expense Tracking
Bookkeeping
Financial Records
Data Entry
Inventory Management
Supplier Coordination
Quotations
Purchase Orders
Purchasing
Procurement
Production Coordination
Order Tracking
Social Media
Content Creation
Customer Service
Calendar Management
Appointment Scheduling
Records Management
Office Software
Spreadsheets
Email
Scheduling Tools
Showroom Operations

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